Prashanth K
Payroll, HR Operations and Benefits Manager
Bangalore
Summary
Dynamic and results-driven Payroll and HR Operations Manager with over 16 years of comprehensive experience in managing payroll disbursements, HR operations, and employee benefits for large organizations. Proven track record of ensuring precise payroll disbursements, adhering to compliance standards, and resolving complex payroll and pension fund issues. Renowned for exceptional attention to detail and a commitment to maintaining confidentiality and accuracy. Adept at leading, training, and implementing innovative procedures to enhance operational efficiency and quality assurance. Demonstrated ability to navigate complex legal and regulatory environments, aligning employee benefits with organizational goals. Recognized for professional integrity and effective leadership in various high-stakes environments.
Overview
18
18
years of professional experience
4021
4021
years of post-secondary education
Work History
Pension & Benefits Operations Manager - AMEA
Hitachi Energy India
12.2022 - Current
- Managing Retiral funds & benefits of 6000+ employees, Highlight of the activity handling at present organization:
- Explains retirement benefit plan policies, procedures, and legal requirements to employees and beneficiaries.
- Conducts retirement and benefits-related calculations and analysis including repurchase of service, withdrawal of contributions, and deferred retirement.
- Researches and recommends appropriate benefits plans and services based on data analysis.
- Conducts group benefits presentations for individual interviews with employees regarding retirement and pension options.
- Acquires and distributes relevant information and documentation to plan participants and beneficiaries.
- Develops and maintains records of participants and beneficiaries including active, deferred, retired, and separated members.
- Serves as a liaison between beneficiaries and participants and the plan administrator, handling or facilitating requests for contribution adjustments, refunds, and other administrative changes.
- Coordinates with actuaries, plan administrators, accountants, and other professionals to provide verified and compiled data for administration of benefits.
- Ensures retirement plans are administered in accordance with company, state, and federal guidelines and regulations.
- Maintains knowledge of legal and regulatory changes, trends, and other developments affecting retirement benefits.
- Performs other duties as assigned.
- Acting as Trust secretary & look after regular trust meetings and MOMs.
- Employee sessions & help desk.
Senior Manager – Payroll & HR Operations
Swiggy (BUNDL Technologies Pvt. Ltd)
03.2022 - 11.2022
- Managing payroll & HR Operations function for the organization of 5000+ employees (Multiple entities), Highlight of the activity handling at present organization:
- End to End Payroll function for on roll as well as off roll employees.
- Exit Management.
- Payroll Statutory.
- PF, Gratuity settlement & actuarial valuation.
- Leave management.
- International workers.
- Employee Taxation (Direct tax) including ESOP.
- Managing employee options related to the flexi pay & taxation (tax proposals & proofs).
- Compliances related to Payroll Operations.
- Working closely with Finance for various month-end as well as Year-end provisions.
- Working closely with Rewards team in during Merit hike process, policy review etc.
- Wage Bill.
- Overall monitoring statutory payments / requirements related to payroll.
- Payroll Dashboard.
- Benchmarking the processes with Best practices in Other industries.
- Employee experience.
- Statutory Bonus & Minimum Wages.
- Audits & controls.
- Payroll Cost Recharges.
- Data for Annual reports.
- Tax returns filing, corrections, Form 16 etc.
- Monitoring activities related to Exempted PF Trust, Gratuity Trust & Superannuation Fund trust.
- Employee Query Management.
- Payroll cost reconciliation on monthly basis.
- GL reconciliation as well as monitoring with Finance team after payroll run as well as statutory & other deductions remittance.
- Policies related to payroll review periodically.
Manager – Payroll & Retiral Funds
United Spirits Limited (Diageo India)
12.2019 - 02.2022
- Managing payroll, Retirals & HR Operations function for the organization of 3000+ employees (multiple entities), Highlight of the activity handling at present organization:
- End to End Payroll & Retiral Fund Management.
- Exit Management.
- International workers.
- Employee Taxation (Direct tax) including ESOP.
- Managing employee options related to the flexi pay & taxation (tax proposals & proofs).
- Compliances related to HR & Payroll Operations.
- Working closely with Finance for various month-end as well as Year-end provisions.
- Working closely with Rewards team in during Merit hike process, policy review etc.
- Budget v/s Actuals.
- Overall monitoring statutory payments / requirements related to payroll.
- MIS related to payroll to the management.
- Inducting the new joiners to the organization (information related to Payroll & Retirals).
- Benchmarking the processes with Best practices in Other industries.
- Employee experience.
- Statutory Bonus & Minimum Wages.
- Audits & controls.
- Payroll Cost Recharges.
- Data for Annual reports.
- Tax returns filing, corrections, Form 16 etc.
- Monitoring activities related to Exempted PF Trust, Gratuity Trust & Superannuation Fund trust.
- Employee Query Management.
- Payroll cost reconciliation on monthly basis.
- GL reconciliation as well as monitoring with Finance team after payroll run as well as statutory & other deductions remittance.
- Policies related to payroll review periodically.
- Achievements:
- Smooth & Effective Payroll Transition to new vendor / system.
- SOPs for new system & processes.
- Introduced online Exit process & made it very effective during WFH. Also helps in reduction of time-line for clearing full & final settlement.
- Legacy data transition.
- Ticketing tool within payroll ESS.
Manager – Payroll & HR Operations
AirAsia India Limited
05.2018 - 12.2019
- Managing payroll & HR Operations function for the organization of 2500+ employees, Highlight of the activity handling at present organization:
- End to End Payroll & HR operations.
- Employee Life-cycle process.
- Full & Final settlement.
- International workers.
- Employee Taxation (Direct tax).
- Monitoring contract employees.
- Compliances related to HR & Payroll Operations.
- Working closely with Finance for various month-end as well as Year-end provisions.
- Working closely with C&B team in designing hand-book, salary ranges for all staffs across the functions.
- Engaged with India compensation process.
- Hierarchy mapping and Org restructuring.
- Designed Rewards & Recognition program.
- Manpower Budgeting.
- Budget v/s Actuals.
- Overall monitoring statutory payments / requirements related to payroll.
- MIS related to payroll & HR Operations to the management.
- Handling various audits (statutory, tax, internal audit etc.).
- Inducting the new joiners to the organization (information related to Payroll & HR Operations).
- Scrutinizing / thorough checking of appointment letters.
- Worked with consultant to configure Compensation module by defining eligibility rules & end- to-end employee lifecycle data movement from PeopleSoft to Workday tool.
- Assisting Recruitment team with various recruitment drives.
- Organization restructuring.
- Job & Grade Harmonization.
- Benevolent fund for pilots.
- Flying & Sector Allowance creation, Introduced Longevity Bonus.
- Defining allowances for all the departments as per the industry practice.
- Creating Cost centres in Workday.
- Worked with Insurance TPA for Company Insurance policies like GMC, GTL, GPA.
- Manpower Budgeting & Budget v/s Actuals calculation.
- Achievements:
- Transitioned payroll process from Global shared service (Malaysia) to India (local payroll vendor).
- Worked with Global shared service as well as India Payroll vendor, acted as bridge for smooth transition.
- Legacy data management.
- SOPs for each & every process.
- Completed external as well as Internal audits before & after Payroll transition.
- Employee of the Quarter in Airasia (Q2 for FY 2018-19).
- Employee life-cycle process transition from shared service team.
- Organization restructuring and Job & Grade Harmonization.
- Benevolent fund for pilots.
Assistant Manager – Payroll & Retiral benefits
Titan Company Limited
01.2008 - 05.2018
- Managing payroll for the organization of 7500+ employees, Highlight of the activity handling / handled:
- Time data management of the employees.
- Scrutinizing / thorough checking of appointment letters.
- Creation of employee master, salary master for new members.
- End to end salary process / computation for all the employees.
- Final settlement of exit employees (includes company settlement, PF settlement, Gratuity Settlement for resigned / retired / terminated / deceased employees).
- Employees income taxation (collecting tax proposals, updation of tax proofs, guiding / helping employees about income tax).
- Handling trust accounts / activity (provident fund trust, gratuity fund trust & superannuation fund trust).
- Overall monitoring statutory payments / requirements related to payroll.
- MIS related to payroll & various information to stake holders.
- Handling various audits (statutory, tax, internal audit etc.).
- Induction to new joiners to the organization (monthly basis).
- Handled process related to employees loans & advances.
- Conducting helpdesk activity for addressing employees queries & concerns.
- Data movement activity from Oracle (payroll) to SAP (FI) on monthly basis.
- Hands on bills processing i.e. Vendor payments.
- Project trainees / Interns payment processing as well as data maintaining.
- Monthly reconciliation activity (data matching payroll v/s C&B team).
- Providing data to actuarial valuation (Gratuity & Leave Liability).
- Assisting in trust investment activity (PF, Gratuity & Superannuation trusts).
- Employee vendor code creation in SAP (FI) as well as vendor master maintenance activity.
- Create, maintain and manage liaison between different departments and with outside forces to establish and ensure a perfect and working payroll system.
- Provide consultancies and train new staff to work efficiently.
- Processing annual payouts like Bonus / Ex-gratia, cash awards & performance payouts.
- Bonus yearly provision as per payment of bonus act.
- Assisting in employee cost budgeting.
- Also handling Payroll activities (End to End) of a JV Company from Dec’2015 (i.e. Montblanc Retail India Pvt. Ltd., Bangalore) And a Subsidiary company (TEAL).
- TDS remittances (salaries) on monthly basis, providing information related to TDS quarterly returns i.e. form 24.
- Issuing Form 16 / Salary certificates to all the employees.
- KEY ACHIEVEMENTS:
- Processed payroll for 7500+ employees accurately and efficiently for 6 consecutive years singlehandedly.
- Enhanced efficiency of payroll process 50% through implementation of time effective automated processing techniques.
- Payroll Transition from Global Shared service to Local payroll vendor.
- Payroll transition to different vendor locally.
- Online Exit process, Alumni portal for left employees.
- Retirals portal for employees as part of Payroll ESS. Systemizing mandatory statutory forms such as Form 11, Form 2, Form I.
- Handled team size of 3 people by monitoring as well as training them.
- Successfully transitioned the payroll software for entire organization and its changes and implementation in 2010.
- Conferred with Moment of Fame Award 3 times for completing targets before end time.
- Gained knowledge of various ERP modules like namely Workday, PeopleSoft, SAP R/3 and software packages Tally 7.2 & Oracle 10 g.
- In addition to existing KRA, handling End to End Payroll activities of a JV / Subsidiary companies.
Officer – Accounts
ZTE Telecom India Pvt. Ltd.
07.2007 - 12.2007
- Managed employees’ reimbursement (Travel & Others).
- Handled employee queries (Help desk activity).
- Induction for new joiners to the organization MIS.
Education
Executive Programme - Human Resources Management
IIM Calcutta
Kolkata, WB 01.2023 - 01.2024
Master Of Commerce (M.com) - Commerce
University of Mysore
KSOU, Mysore04.2012
Bachelor Of Commerce (B.com) - Finance & Commerce
N.D.R.K. First Grade College
Hassan, Karnataka05.2007
Skills
- Payroll Management
- Financial Accounting
- Retiral Management
- Employee Benefit Management
- Employee Compensation
- Budgeting
Strategic planning
Critical thinking
Change management expertise
Vendor relationship management
Process improvement techniques
Employment law compliance
Policies and communication
Personal Information
- Date of Birth: 04/27/86
- Marital Status: Married
Timeline
Executive Programme - Human Resources Management
IIM Calcutta
01.2023 - 01.2024
Pension & Benefits Operations Manager - AMEA
Hitachi Energy India
12.2022 - Current
Senior Manager – Payroll & HR Operations
Swiggy (BUNDL Technologies Pvt. Ltd)
03.2022 - 11.2022
Manager – Payroll & Retiral Funds
United Spirits Limited (Diageo India)
12.2019 - 02.2022
Manager – Payroll & HR Operations
AirAsia India Limited
05.2018 - 12.2019
Assistant Manager – Payroll & Retiral benefits
Titan Company Limited
01.2008 - 05.2018
Officer – Accounts
ZTE Telecom India Pvt. Ltd.
07.2007 - 12.2007
Master Of Commerce (M.com) - Commerce
University of Mysore
Bachelor Of Commerce (B.com) - Finance & Commerce
N.D.R.K. First Grade College
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