PRATHMESH THAKAR

Recruitment:

Understanding Manpower requirement.

Preparing Job Description whenever needed and getting it approved before posting.

Job posting on leading job portals, scrutinizing responses, preliminary interaction with suitable candidates.

Conducting telephonic/personal interviews, scheduling/coordinating for further rounds with seniors, HODs & management. Ensuring closures within given TAT.

Prepared and updated MIS of shortlisted candidates.

Handled the creation of offer letters for chosen candidates post-final interviews.

Documentation:

Completed documentation for selected employees based on the required list of documents in offer letters.

Reference Check and Background Verification:

Facilitated the initiation of reference check process for non-managerial candidates.

Conducted background checks for managerial positions and higher.

Follow up with organizations for timely reverts on reference check and Background verification.

Prepared reference check/Background Verification Reports and obtained necessary signatures from seniors & management.

Onboarding Process

Collaborated in onboarding processes.

Provided orientation on HR policies to new employees.

Successfully completed biometric process for new hires across various offices.

HRMS

Assigning Shift, Week Off, Holiday Calendar, defining approver levels to employees for attendance purpose.

Executed service confirmations through effective coordination with staff and department heads.

Educated staffs on ESS (Employee Self Service) to ensure accurate details update.

Employee Engagement

Coordinated with Seniors and Management to conceptualize and execute employee engagement activities.

Attendance calculation

Checked and calculated monthly attendance, submitting to Payroll Executive for salary processing.

Service Confirmations

Processed monthly service confirmations in coordination with HODs/Management through submission of required forms, obtaining feedback, and securing approvals for preparation of confirmation/extension letters.

Exit Formalities

Maintained track of resigned/left employees and coordinated for staff handover formalities with respective staff and HODs.

Coordinated for submission of Exit Interview Form, Retention Form and Exit Clearance Form.

Miscellaneous

Efficiently liaised with Admin department to facilitate the provision of ID cards for new hires and visiting cards for eligible personnel.

Ensured the proper upkeep of staff documentation.

Managing the complete recruitment life-cycle Pan-India basis

• Short listing C.V’s through job portals, reference, internal database, consultants and conducting preliminary interviews of Junior and mid level in order to ascertain candidate’s communication, stability, experience, skills and aspirations (based on work, position, salary, relocation etc)
• Scheduling and coordinating with the respective dept heads for subsequent interviews.
• Maintaining a tracker of open positions and updating to HR Manager.
• Managing Contract of agreements for different placement consultants.

Attendance & Leave Administration:

• To monitor H.O/Store staff attendance and Updating leaves in the attendance software.
• Provide inputs to payroll dept.

Employee Engagement

• Sending birthday mailers to the employees working in HO and at the store level.
• Organizing engagement activities during Festivals/Occasions.

PMS

• Ensuring timely filling up and submission of KRAs.
• Assisting HR Manager in annual performance review by compiling & validating details of employees eligible for appraisal, issuing Appraisal forms to the respective departmental heads.
• Maintain Appraisal tracker as per remarks given by respective department heads.

HR Operations & Administration

• Preparing offer letters, appointment letters.
• Handling joining formalities of the new recruits.
• Co-ordination for Bank Account Opening and making arrangements for the ID Cards, PC allocation & visiting cards.
• Generation of Employee codes and implementation of Biometric system for Attendance.
• Preparing & coordinating for the Induction program of new joinees with other departmental heads and to brief them about the company’s policies and procedures.
• Managing employee confirmation process and issuing confirmation/extension letters to the employees.
• Preparing monthly data for payroll of New Joinee, resigned employees, Incentives, Bank Account no, monthly Deductions and Transfers (if any) and maintaining necessary employee database.
• Processing of travelling expenses according to the policy and eligibility according to the pre defined cycle.
• Following up with the vendors for the timely delivery and coordinating with the accounts team for timely payments.

Exit Formalities & Full & Final Settlement:

• Exit management by collecting clearances from respective HOD’s and forwarding the same to payroll dept for FNF preparation.
• Preparing relieving & experience letters. Ensuring PF withdrawals forms are filled by resigned employee on last working day and forwarding the same for further processing.

• IT and Non-IT Recruitments
• Maintaining recruitment tracker
• Sourcing resumes through referrals, jobs portals, vendors
• Scheduling candidates for recruitment process and based on the result coordinating for interviews