Pratiksha Pansare
Executive Assistant . Address -:Swami Niwas, Wamanbhau Soci. Gahunje - Pune -412101
Pune,MH
Summary
A self-driven professional with 10+ years of experience (as an executive assistant 9+ yrs) in different industries. Worked as an executive assistant with multinational companies to support CEO/ VPI MD. The CEO's/ VP's office specifically is very fast-paced; with an entrepreneurial approach to the daily management of business. Worked closely with senior officials across all business units. Co-ordinate with external and internal stakeholders to manage the workflow smoothly: Able to do multi task; have ability to work under pressure, on own initiative and to tight deadlines Have an understanding of confidentiality issues Had exposure to work with Global Leaders, different countries, Foreigners, External Consultants, Vendor partners, Visitors across the world.
Organized and efficient Executive Assistant with 9+ years of experience supporting top-tier executives in finance, sales, and accounting. Demonstrates skills in managing complex functions that require stellar multi-tasking abilities.
Overview
13
13
years of professional experience
3
3
Languages
Work History
Executive Assistant to the Chief Executive Officer
Spark Minda
Pune, India
01.2026 - Current
- Supported decision-making processes by compiling research data and presenting findings to the CEO.
- Participate for stratagic decesion.
- Managed complex calendar scheduling with focus on proper allocation of executive availability.
- Prepared meeting agendas and briefing papers for members of board of directors and executive team.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Travel arrangements, flight bookings, hotel bookings, visa arrangements, hospitality management, itinerary preparation, etc.
- Monthly, weekly required reports preparation, leaves, PR, PO, and RFQ approvals on behalf of the CEO.
Executive Assistant to Chief Executive Officer
Rheinmetall Automotive power system
10.2023 - 08.2025
- Efficiently managed communication between higher management and lower management as the Executive Assistant to the CEO.
- Acted as the key point of contact for Heads of Departments, executives; employees, clients, and external partners to ensure seamless information flow.
- Scheduled and coordinated meetings before review of CEO and Higher management for readiness.
- Maintained the CEO's and executives' calendars to avoid conflicts and facilitated smooth communication among stakeholders.
- Supported diverse tasks including scheduling, email management, phone calls, document organization, record maintenance, and note-taking at meetings.
- Played a crucial role in Capex for cash flow management, Inventory monitoring, and Revenue generation projects, contributing to company's growth and success.
- Coordinated NPD parts, FMEA review, tooling procurement for Germany plants, sales team for CMI % Profit % Cager growth %.
- Ensured quality team activities like inward inspection, control plan, FMEA, APQP work instructions at in-house and subcontractor end, DOL status, incoming material inspection.
- Coordinated new packing material development approval from customers.
- Managed ECN/ECR approval with cost effectiveness confirmation.
- Maintained rejection material tracker, COPQ MIS, QA cost MIS, monthly and weekly MIS, and PowerPoint presentations for Germany's team review.
- Prepared region wise, part wise, distributor wise, customer wise order booking tracker.
- Maintained maintenance activity tracker vs cost.
- Handled PR, PO, premium freight and leave approval on behalf of CEO.
- Premium freight tracker against target.
- Managed hospitality and travel booking for CEO and Germany team.
- Coordinated crucial project deadlines and monthly management review meetings with pending actions follow up.
Executive Assistant to Vice President President
Advik Hi-tech Pvt Ltd
08.2022 - 08.2023
- Supported the Vice President in overseeing 11 plants and successfully managed a turnover growth of 500 Cr to 1000 Cr.
- Served as the central point of contact between the Vice President and all Plant Heads and Head of Departments, ensuring smooth day-to-day operations.
- Managed phone calls and facilitated effective communication with all Plant Heads and HODs via emails, optimizing the flow of information within the business unit.
- Streamlined the Vice President's workload, allowing focus on business growth initiatives.
- Scheduled meetings using Microsoft Teams, transcribed minutes of meetings, and ensured timely circulation for follow-up actions.
- Managed email communications for report collection and resolution of queries, demonstrating extraordinary attention to detail.
- Coordinated and supported the Vice President during preparation of various budgets including Improvement, Revenue, and Capital budgets, contributing to financial planning and control.
- Monitored daily meeting action item follow-ups, tracked VIP projects, and analyzed Sales data for better decision-making.
- Actively monitored and reported Planned Vs. Actual performance, Share of Business (SOB), and Cost of Poor Quality (COPQ), providing valuable insights for business improvements.
Executive Assistant
Phoenix microsystem
10.2021 - 01.2022
- Executive Assistant to MD and CEO.
- Appointment handling of MD and CEO.
- Managed daily and weekly calendar of Chief Executive Officer.
- Assisted CEO in day-to-day operations.
- Handled reception area, incoming calls and maintain records.
- Maintained daily visitors register and took important messages.
- Organized and maintained files and records.
- Drafted minutes of meetings and followed up on action points.
- Managed emails, phone calls, and correspondences related to CEO's office.
- Monitored and completed all administration related work.
- Made cash vouchers for company allowances.
- Maintained monthly petty cash expenses.
- Coordinated legal agreements and senior management team.
- Managed hospitality for guests or auditors including hotel booking, visa, travel booking.
- Maintained MOM (Minutes of meeting) files.
Executive Assistant
Premier Enterprises
07.2020 - 01.2021
- Managed MD's administrative and operational needs including calendar management, meeting scheduling, travel organization, report and presentation preparation.
- Acted as communication point between MD and internal/external stakeholders.
- Planned and maintained MD's calendar, scheduled appointments and coordinated meetings.
- Managed emails and calls, screened visitors, and acted as liaison.
- Drafted, edited, and prepared correspondence, reports and presentations.
- Coordinated travel arrangements and logistics.
- Set up and organized meetings including agendas and action points tracking.
- Handled various administrative tasks to ensure smooth operation of MD's office.
- Maintained confidentiality of sensitive information.
Executive Assistant to MD
HERC Material Handling LLP
Chakan
11.2019 - 07.2020
- Collaborated with cross-functional teams to ensure alignment in achieving sales targets for company products.
- Provided critical inputs to departments including Sales, Store, Admin, Design, Purchase, Production, Quality, and Dispatch.
- Followed up on management directives to gather essential production data within set deadlines.
Office assistant
Axayya Alloys Pvt. Ltd.
07.2017 - 01.2019
- Worked as Office assistant coordinating with various departments: Production Analyst, HR administration, Marketing, Import-export.
- Kept records of documentation, meetings, schedules, handled hospitality management for guests and auditors, and travel booking.
- Conducted daily meetings, data collection from departments, MIS reporting to MD & CEO with analysis & solutions.
- Made production and dispatch plans to enhance production rate and minimize inputs.
- Responsible for import-export follow up, container management, and legal document handling.
- Managed HR department tasks including attendance, salary, PF & ESIC deductions, OT calculation, recruitment and documentation.
- Handled administrative tasks such as stationery orders, uniform and safety equipment procurement.
- Conducted marketing tasks including market price records, cost breakups, customer follow-up from visit to material dispatch, ISO documentation, and quality feedback.
Assistant Credit Analysis Manager
Tata Tele Business Services (TTBS)
06.2013 - 05.2017
- TATA SKY Process - :Handled client requirements, product inquiries, customer calls, and cross sales.
- Updated records ensuring valid information.
- Scheduled DRR and device distribution.
- Maintained office floor decorum and data management.
- Screened phone calls and managed inquiries and requests.
- Monitored real-time performance and resolved office malfunctions.
- Coordinated with departments for policy compliance.
- Maintained trusting relationships with customers and colleagues.
- Promoted as floor walker to manage new agents and provide product process knowledge.
- TATA CAPITAL PROCESS -:Supported new agents and worked on team pain areas.
- Maintained performance monitoring and client rapport.
- Received best employee certificate for highest product selling in Pune branch.
- Successfully led new team for Tata Capital Financial Services with 100% performance.
Education
MBA/PGDM -
Padmashree Dr DY Patil University
Mumbai01-2025
B.A - undefined
Pune University
01-2013
HSC
Vidhya Pratishtha
Maharashtra 04.2001 -
10th - SSC
Vidhya Vikas Mandir
Maharashtra01-2000
Skills
Excel
Executive Assistant
General Administration
Facility Management
Vendor Management
Travel Operations
Cost Control
MS Office Word
MS Office PowerPoint
Google Sheets
Decision Making
Problem Solving
Leadership Skills
Proactive Monitoring
Multitasking
Analytical Ability
SAP Basic
Team Management
Additional Information
EA Position Organizational Chart 1. Top Management 2. Direct Reports to CEO 3. Departments Coordinated by EA
- Rheinmetall Group CEO – German Team
- CEO-BU-Bearing
- EA (Executive Assistant) - Coordinated with CEO & ROT , Pepanburg plants.
- Project Coordinator
- SCM (Supply Chain Management)Strip Manufacturing
- Purchase Bush
- Production T washer Bearings
- QA - Quality Assurance
- Sales All region aftermarket
> EA position at Advik Hi Tech Pvt Ltd. - Coordinated with 11plants ( all over India ) & Indonesia , Vietnam , Japan etc.
- Hierarchy Placement: The EA (Executive Assistant) is situated directly under VP1 and VP2, providing support to both Vice Presidents.
- Reporting Line: EA reports to VP1 and VP2, serving as a bridge between them and the plant-level positions.
- Role & Scope: The EA facilitates communication and coordination for VP1 and VP2, connecting them with various plant positions.
- Organizational Context: The EA is part of the executive structure and focuses on supporting VP1, VP2, and their operational teams
Accomplishments
- ACMA Competition Winner
- Kizen competition
- Poka yoke best practices
- Best practices under Data visualization category
- Best Performer Quarterly awards winner
- Best performer for Highest SPM saler during festival seasons
- Received monthly awards for 5S maintenance 3 times continuously
- Best employee certificate for highest number of products selling from Pune branches in Tata Sky Diwali zingalala contest
Interests
Drawing, Listening music, Cooking
Timeline
Executive Assistant to the Chief Executive Officer
Spark Minda
01.2026 - Current
Executive Assistant to Chief Executive Officer
Rheinmetall Automotive power system
10.2023 - 08.2025
Executive Assistant to Vice President President
Advik Hi-tech Pvt Ltd
08.2022 - 08.2023
Executive Assistant
Phoenix microsystem
10.2021 - 01.2022
Executive Assistant
Premier Enterprises
07.2020 - 01.2021
Executive Assistant to MD
HERC Material Handling LLP
11.2019 - 07.2020
Office assistant
Axayya Alloys Pvt. Ltd.
07.2017 - 01.2019
Assistant Credit Analysis Manager
Tata Tele Business Services (TTBS)
06.2013 - 05.2017
HSC
Vidhya Pratishtha
04.2001 -
B.A - undefined
Pune University
MBA/PGDM -
Padmashree Dr DY Patil University
10th - SSC
Vidhya Vikas Mandir