Summary
Overview
Work History
Education
Skills
Languages
Languages
Timeline
Generic
Praveena Latha Katuri

Praveena Latha Katuri

Hyderabad

Summary

Dynamic Executive Assistant with a proven track record at Tibrewala Electronics Limited, specializing in calendar management and travel coordination. Demonstrated expertise in Microsoft Excel and confidential communication enhances operational efficiency. Successfully streamlines meeting organization and report preparation, driving productivity for executive leadership. Committed to fostering a collaborative environment that supports organizational goals.

Overview

16
16
years of professional experience

Work History

Executive Assistant to Directors

Tibrewala Electronics Limited
03.2024 - Current
  • Act as an executive’s point of contact for employees, clients, and all external parties.
  • Handle the information flow in a timely and accurate manner.
  • Handling executive calendar and setting up meetings.
  • Executed tasks efficiently using Microsoft Office Suite, with a special emphasis on word processing and Excel functionalities.
  • Making travel and accommodation arrangements.
  • Structuring daily expenses and preparing weekly, quarterly, and monthly reports.
  • Overlooking the performance of other clerical staff.
  • Acting as an office manager and keeping up with office inventory.
  • Developed templates for emails, presentations, and reports.
  • Noting down the important points discussed in the meeting.
  • Organizing and maintaining the organization’s filing system.
  • Managed extensive calendar including meetings being set, cancelled, and rescheduled.
  • Coordinated comprehensive travel logistics for domestic and international trips.
  • Managed email correspondence regarding Director-related issues.
  • Developed and maintained a comprehensive filing system.
  • Oversaw daily functions to ensure seamless office and premises management.
  • Protected classified information related to finances, documentation, and private matters.
  • Drafted policies, procedures, and confidential communications.
  • Engaging in discussions at Senior Staff sessions.
  • Coordinated weekly gatherings for progress updates among senior leaders.
  • Provided information for sales hearings consistently.
  • Coordinated with board members to facilitate efficient communication.
  • Prepared materials needed for meetings.
  • Coordinated high-profile board and committee meetings confidentially.
  • Ensuring readiness for external board meetings
  • Ensuring follow through for MD’s action items
  • Extensive planning international/domestic travel for MD
  • Booking conference rooms, arranging out of town conferences, travel and hotel accommodations
  • Professional travel included communication with designated venue and facilitators
  • Managing the execution of MD’s meetings including, logistics in air and ground travel, lodging, materials and hospitality
  • Managing and coordinating extremely busy calendar with extreme detail

Executive Assistant to MD

Ghanta Foods private limited
11.2021 - 03.2024
  • Company Overview: (Bambino)
  • Heavy calendar management consisting of setting, canceling, rescheduling meetings and keeping track of a very busy ever changing schedule
  • Scheduling and managing all travel arrangements both professionally and personally, domestically and internationally
  • Managing, prioritizing and responding to the emails on behalf of the MD on related issues
  • Maintaining multidimensional complex calendar events and created highly effective organize filing system
  • Implemented processes and procedures that increased operational efficiency; managed daily functions of the office and premises
  • Maintaining strict confidentiality with sensitive information, financial documents, records and personal matters
  • Produced high-level communications ranging from highly confidential to policies and procedures
  • Participating in Senior Staff meetings
  • Scheduling weekly update meetings with Senior Staff members
  • Communicating with management on a weekly basis and preparing documents and information for sales hearings
  • Communicating with board members and managing materials and details for quarterly board meetings
  • Preparing all Power Point and documents for the meeting
  • Scheduled confidential board and committee meetings
  • Ensuring readiness for external board meetings
  • Ensuring follow through for MD’s action items
  • Extensive planning international/domestic travel for MD
  • Booking conference rooms, arranging out of town conferences, travel and hotel accommodations
  • Professional travel included communication with designated venue and facilitators
  • Managing the execution of MD’s meetings including, logistics in air and ground travel, lodging, materials and hospitality
  • Managing and coordinating extremely busy calendar with extreme detail
  • (Bambino)

Executive Assistant

Coastal Gateway Limited
12.2019 - 10.2021
  • Screened incoming calls and correspondence and responded independently when possible
  • Prepared memorandums, agendas or notices for corporate meetings, outlined and explained administrative procedures and policies
  • Arranged programs, events, holiday parties, and/or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget
  • Supported C - Level Staff including but not limited to CEO, CFO, VP Operations, Executive VP and HR Department, including calendar management
  • Took and transcribed dictation as well as composed and prepared confidential correspondence, employee health insurance, reports, and other complex documents
  • Prepared monthly financial analysis reports for accounting department
  • Created and maintained forms, databases and spreadsheet files
  • Prepared expense reports and timesheets for billing purposes
  • Able to process both paper and electronic filings of both client and firm, while maintaining confidential/privileged documents and information contained within
  • Provide administrative support to entire staff and upper management for assigned tasks and projects, as well as calendar management, travel support and planning for both domestic and international travel

Administrative Officer

Hope For Today
07.2017 - 11.2019
  • Company Overview: (ILI)
  • Responsible staff travel and arrangements
  • Sending reports to US office
  • Taking care of guests coming from US and travelling with them
  • Preparing purchase orders and handling the collection of bills & vendor’s bills payment
  • Maintaining proper filing and record keeping of expenses bills and other useful documents related to day-to-day activities
  • Completion and control of all stationary requisitions dispatch record, Quotations records
  • Responsible for AMCs of office Equipment, Office Insurances etc
  • Purchasing all office including Laptops and accessories
  • Maintaining all kinds of records in MS Office
  • Supervising housekeeping & handling all type of admin issues
  • Maintaining the Inventory
  • Other General Tasks as specified by management
  • (ILI)

System Administrator & General Administration

OM Books
10.2014 - 06.2017
  • Documentation for the projects
  • Responsible for employee’s I.D
  • Card printing, process & finger accessing in biometric attendance
  • Preparing purchase orders and handling the collection of bills & vendor’s bills payment
  • Maintaining proper filing and record keeping of expenses bills and other useful documents related to day-to-day activities
  • Completion and control of all stationary requisitions dispatch record, Quotations records
  • Responsible for AMCs of office Equipment, Office Insurances etc
  • Selecting the vendors and with the approval of HOD to Purchase all office needs including Desktops, Laptops and all IT needs
  • Maintaining all kinds of records in MS Office
  • Storing all data in SQL server
  • Supervising housekeeping & handling all type of admin issues
  • Maintaining the Inventory
  • Other General Tasks as specified by management

Software Developer

Sevabharath
07.2009 - 09.2014
  • Documentation for the projects
  • Developing the applications on DOTNET and PHP
  • Selecting the partners with the approval of HOD to organize adult literacy classes in their area from all over the country
  • Maintaining all kinds of records in Ms Office
  • Storing all data in SQL server
  • Supervising housekeeping & handling all type of admin issues
  • Conducting training program to the required partners in motivating learners, organizing night classes, and managing accounts for the funds they receive
  • Maintaining the funding, accounting system and administration records of the partners of particular zone
  • Acting as a liaison with partners and administration
  • Documenting the MIS report and generating required reports like trainings conducted and to be conduct, cost of training each program, potential partners list, ongoing partners list, total amount of funds released and bills received special programs like self-help trainings, health awareness programs conducted to be conduct

Education

MCA -

03.2006

B.Sc. - Computers

04.2003

Intermediate - MPC

03.2000

SSC -

03.1995

Skills

  • Calendar management
  • Travel coordination
  • Microsoft Excel
  • Report preparation
  • Confidential communication
  • Meeting organization

Languages

  • Telugu
  • English
  • Hindi

Languages

Telugu
First Language
English
Proficient (C2)
C2

Timeline

Executive Assistant to Directors

Tibrewala Electronics Limited
03.2024 - Current

Executive Assistant to MD

Ghanta Foods private limited
11.2021 - 03.2024

Executive Assistant

Coastal Gateway Limited
12.2019 - 10.2021

Administrative Officer

Hope For Today
07.2017 - 11.2019

System Administrator & General Administration

OM Books
10.2014 - 06.2017

Software Developer

Sevabharath
07.2009 - 09.2014

MCA -

B.Sc. - Computers

Intermediate - MPC

SSC -

Similar Profiles

CREATE PROFILE
Praveena Latha Katuri