Preethi Madhu
Program Manager Office - PMO
Bangalore
Work Preference
Summary
A highly organized and detail-oriented Executive Assistant with overall 17+ years of experience supporting senior executives in fast-paced environments. With strong interpersonal skills and a proactive approach, I thrive in dynamic settings and am committed to providing exceptional administrative support to help achieve organizational goals.
Overview
24
24
years of professional experience
Work History
PMO cum EA
Publicis Sapient
01.2019 - Current
- Key Responsibilities
- Project Management
- Supported project managers in planning, executing, and closing projects.
- Maintained comprehensive project documentation, including schedules, status reports, and risk logs.
- Monitored project progress, identified potential issues, and implemented corrective actions.
- Coordinated communication and reporting among project stakeholders.
- Facilitated project meetings, prepared agendas, and documented minutes.
- Developed and maintained project management templates and tools.
- Ensured compliance with project management standards and methodologies.
- Assisted in resource allocation and budget management.
- Staffing Management
- Allocation of resources across Projects
- Mapping as per right skills / tech stacks ensuring account fitment
- Longevity and bill rate management
- Assignments of gap filling for resources on bench
- Bench management
- Talent Management
- Campus hiring management
- External Hiring management
- EC FIT (Early Careers Full Time Engineers’ Immersive Training) Bootcamp / refresher trainings
- Learning and Development Management
- Skill Up-scaling management
- TOCs for trainings and refresher course management
- People Success Management
- Growth & Promotions management
- Retention and Attrition management
- People Engagements
- Working Group Management: Liaising with Working Group Leads/Steering committee, plan and strategize to bring in innovative, bold, and inspiring work to form a guide book for the engineers to adhere to; all the while engaging the individual working group members in Governance meetings and follow-ups to ensure smooth delivery of planned outcome.
- Work in alignment with the reporting manager on planning and implementing engagement strategy to drive the working groups for Community building initiatives. Also, Keep the reporting manager informed on the bottlenecks and progress with respect to each community initiative.
- Knowledge Creation and Management – impart knowledge
- Responsible for collecting and creating the content, refine and sort it for easy user access, host the gathered knowledge in an exclusive repository (organisational Webpages).
- This Vox page acts as a Wiki for the Engineering community and FAQs (Frequently Asked Questions) are frequently updated to save time for the engineers seeking out information regarding Learning, Up-Skilling, Cross-Skilling, Growth and Career cycle.
- Stakeholder Management
- Ability to effectively communicate and collaborate with all levels of stakeholders, for community engagement and branding purposes.
- Build strong relationships with stakeholders; work closely with them providing EO requirements in the form of content and collaterals to roll-out the customized mailers for each EO initiative and monthly newsletters, and many more.
- Ability to smoothly connect & engage Senior LT (Leadership Team) across accounts & verticals; In addition to immediate reporting / people managers.
- Liaison with other departments across geo-locations (hiring, staffing, travel, PS, L&OD etc.)
- Initiatives on automating manual functions
- 1-on-1 Engagement Initiatives via MS Forms
- Regularly engage the engineers in one-on-one conversations with the intent to understand the work-life balance, career aspirations, interests and learning metrics in the accounts
- Help the Engineers with movements between accounts, verticals in-line with the processes
- Gather Feedbacks, manage Growth Conversations from the Account & Reporting Managers
- Data creation, Collection, Reporting & Analytics and provide updates via scrum meetings
- Responsible for collecting the data related to SDE allocations & mapping statuses, expediting to closure.
- Partner with client leaders and collaborate with various stakeholders to collate data to create and maintain a cohesive view of the engineers Demographics, Academics, Project Experience, Hiring Docs., Staffing, PS, Account feedbacks.
- Maintain the data of the analytics and insights for resource roll-offs, movements between projects, exits etc. and present to client leads.
- Virtual and Offsite Event Engagement:
- A. Virtual Engagement:
- Regularly engage the SDE community in team engagement/Fun activities and quizzes.
- For new campus hires, plan proactively to manage schedule with the Stakeholders like L&TD and Staffing team to engage the new joiners in team engagement activities.
- B. Offsite Event Management:
- Responsible for event planning and execution, end to end.
- Co-ordinate with external vendors for event set up requirements, coordination, and venue arrangements.
- Sync with the Finance and Procurement team, ensuring the event planning is within the allocated budget.
EA + PMO
Tesco
01.2009 - 01.2019
- Calendar Management:
- Schedule and manage appointments, meetings, and events for senior executives.
- Coordinate and prioritize executive schedules to optimize time management.
- Communication:
- Serve as the primary point of contact between executives and internal/external stakeholders.
- Screen and prioritize incoming communications, including phone calls, emails, and mail.
- Travel Coordination:
- Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
- Prepare travel expense reports and manage reimbursements.
- Meeting Preparation:
- Organize and prepare materials for meetings, including agendas, presentations, and reports.
- Record and distribute meeting minutes and follow up on action items.
- Administrative Support:
- Perform general office duties such as filing, photocopying, and ordering supplies.
- Handle confidential and sensitive information with discretion.
- Project Management:
- Assist with special projects and initiatives as needed.
- Track project progress and ensure deadlines are met.
- Document Management:
- Draft, review, and edit correspondence, reports, and other documents.
- Maintain and organize electronic and physical files.
- Event Planning:
- Plan and coordinate corporate events, conferences, and team-building activities.
- Manage event logistics, budgets, and vendor relationships.
- Financial Administration:
- Monitor and manage budgets, expenses, and invoices.
- Prepare financial reports and support financial planning activities.
- Relationship Management:
- Build and maintain positive relationships with clients, partners, and stakeholders.
- Represent the executive in a professional and courteous manner.
- Technology Utilization:
- Utilize office software and technology tools to enhance productivity.
Customer Relations
Aviva
01.2007 - 01.2005
Customer Relations
Icici OneSource
01.2003 - 01.2005
EA
Soukya Holistic Centre
01.2002 - 01.2003
Education
PG Diploma - Computer Application
Aptech Computer Education
01.1998
Bachelors - Arts
Mar Ivanios College
01.1997
Skills
References
- Raja, Raman, Senior Vice President, 9810057557, Publicis Sapient, for Publicis Sapient
- Venkatesh, Kulkarni, Vice President, 9900600422, Publicis Sapient, for Tesco and Publicis Sapient
Accomplishments
- Elected as Best EA in Tesco India region for managing 14 Director + Executives for Technology Day event which lasted 7 days in the year 2018
- Promoted as General Manager PMO in 2022 from Executive Assistant position due to exceptional work showcased at Publicis Sapient.
Performance Improvement
- Continuously seek opportunities to improve office processes and procedures. For eg: learnt to use Visio, Jira, Mural etc
- Provide suggestions for enhancing efficiency and effectiveness within the executive’s office.
Possess below Skills as an EA
- Organizational Skills: Ability to manage multiple tasks and prioritize effectively.
- Communication Skills: Excellent written and verbal communication abilities.
- Attention to Detail: High level of accuracy and attention to detail in all tasks.
- Time Management: Strong ability to manage time and meet deadlines.
- Discretion and Confidentiality: Ability to handle sensitive information with utmost confidentiality.
- Problem-Solving Skills: Proactive approach to identifying and resolving issues.
- Technological Proficiency: Proficient in Microsoft Office Suite, email management systems, and other relevant software.
- Interpersonal Skills: Ability to build and maintain positive relationships with diverse stakeholders.
- Flexibility: Adaptability to changing priorities and demands.
- Resourcefulness: Ability to work independently and make decisions.
Extra Milers
- CSR – led many initiatives for the society’s upliftment.
- Community Engagement:
- Volunteering: Organizing employee volunteer programs to support local charities, schools, or community events.
- Sponsorships and Donations: Providing financial support or resources to local community initiatives and nonprofit organizations.
- Environmental Sustainability: Forming a team and encouraging best environmental practice competitions
- Employee Well-being:
- Health and Wellness Programs: Offering programs focused on mental and physical health
- Skills Development: Offering support in training and development programs to help underprivileged children and ladies to be self dependent.
- Corporate Giving: Donating a portion of profits to charitable causes and organizations like Give India.
- Tree Planting: Organizing tree planting events to contribute to reforestation efforts within the organization.
- Clean-up Drives: Conducting clean-up drives in local communities to reduce litter and improve the environment.
- Community Investment:
- Holding Marathon races and other sport activities to raise charity in order to Give Back to the community.
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Languages
English
Bilingual or Proficient (C2)
Hindi
Bilingual or Proficient (C2)
kannada
Intermediate (B1)
Timeline
PMO cum EA
Publicis Sapient
01.2019 - Current
EA + PMO
Tesco
01.2009 - 01.2019
Customer Relations
Aviva
01.2007 - 01.2005
Customer Relations
Icici OneSource
01.2003 - 01.2005
EA
Soukya Holistic Centre
01.2002 - 01.2003
Bachelors - Arts
Mar Ivanios College
PG Diploma - Computer Application
Aptech Computer Education
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