PREETI GANDHI

Executive Assistant, Administration & HR, Finance & Travel Desk

• Provided high-level executive support, managing calendars, scheduling, and confidential correspondence for senior leadership.
• Coordinated with global secretarial teams across inter-group entities to arrange international travel, visas, logistics, and accommodations.
• Planned detailed itineraries and managed full visit logistics for Global Management Team visits to the Indian unit.
• Supported board and leadership meetings with agenda preparation, documentation, and accurate minute-taking.
• Led planning and execution of corporate events, leadership offsites, and internal engagements.
• Oversaw end-to-end office administration, including housekeeping, facility operations, vendor management, and procurement.
• Managed office inventory and maintained optimal supply levels to ensure business continuity.
• Assisted in recruitment and onboarding, from resume screening to new hire orientation and mentorship.
• Initiated employee care programs and played a key role in fostering a positive, collaborative workplace culture.
• Supported departmental coordination through efficient meeting logistics and internal communication.
• Independently managed domestic/international travel desk operations: ticketing, visas, forex, hotel bookings, and transport.
• Processed travel reimbursements and employee expense claims in full compliance with corporate finance policies.
• Prepared financial reports and inter-company invoices using standardized templates and tools.
• Raised and followed up on discrepancy notes with vendors and staff for accurate documentation and timely payments.
• Maintained detailed records to ensure financial transparency, compliance, and audit readiness.

• Schedule Management and Administration: Scheduled appointments and conducted follow-up calls to clients; Answered multi-line phone system and enthusiastically greeted callers; Provided clerical support to company employees by copying, faxing, and filing documents
• Travel Desk: Managing Travel Management for all the employees
• Vendor Management: Coordinating with buyers from overseas and international brands.
• Recruitment: Facilitating job search mechanisms for senior management hires

• Schedule Management and Administration: Organized and updated schedules for executives; transcribed phone messages and relayed them to appropriate personnel; handled scheduling for executives' calendars and prepared meeting agendas and materials; responded to emails and other correspondence to facilitate communication and enhance business processes.
• Vendor Management: Interacted with vendors, contractors, and professional services personnel to receive orders, direct activities, and communicate instructions.
• Travel Desk and Logistics: Helping travel-related activities within the organization.