PREM KUMAR.B
Assistant Manager - Office Administration
Bengaluru
Summary
With 8+ years of proven experience in Office Administration and demonstrated leadership abilities, strategic planning expertise and problem-solving acumen. Assists leadership with accomplishing demanding targets by encouraging staff and coordinating resources. Methodical and well-organized in optimizing coverage to meet operational demands.
Overview
10
10
years of professional experience
4
4
Languages
Work History
Assistant Manager Administration
Trigent Software Solutions
01.2024 - Current
- Company Overview: Microsoft R&D India Pvt Ltd
- Coached new employees, ensuring smooth onboarding process and quicker adaptation to their roles.
- Raising PO for the New joiner's assets & Swags
- Supervised day-to-day operations to meet performance, quality and service expectations.
- Supporting the 5 R&D teams with Adhoc Requests
- Completed regular inventory counts to verify stock levels, address discrepancies, and forecast future needs.
- Internal coordination with various management teams for special requests and movements
- Promoted teamwork within the workplace by encouraging collaboration among staff members on various project tasks.
- Planning special events like Offsite, Team outings, Security Day, Security Hackathon, Monthly Birthdays, GIVE Event
- Booking Hotels for Team lunch & Dinners, Team outing, special events and activities
- Asset Verification and stock maintenance
- Creation & Maintenance of Distribution List for the Teams
- Asset movement for WFH employees and generating the necessary documents
- Internal & External Logistics
- Calculating the monthly expenses, Quarter morale and maintaining budget
- Space Allocation and space management
- Assisted in recruiting, interviewing, hiring, and onboarding of new employees to maintain adequate staffing levels.
- Sourcing and coordinating with various vendors for multiple business needs
- Negotiating, raising PO, Invoice submission and following ups
- Developed strong working relationships with staff, fostering a positive work environment.
- Maintained a clean, safe, and organized store environment to enhance the customer experience.
- Facilitated clear communication between employees and upper management through regular meetings and updates.
- Oversaw daily cash reconciliations, ensuring accurate financial reporting and minimizing discrepancies.
- Boosted employee morale by recognizing outstanding performance and celebrating team accomplishments.
Assistant Manager Administration
Redkenko Health Tech Private Limited
05.2023 - 11.2023
- General Office administration
- Managing Founders calendar, arranging their business trips & conferences
- Assisting Founders, CEO & other department Heads on their day to day activities
- Domestic Travel
- Coordination with the Co working space
- Insurance Processing
- New joiner Induction and Orientations
- Employee engagement activities
- Event coordination for Special events, hotels, and travel, etc
- Procurement and Vendor Management
- Office & IT Asset Management
- Day-to-day floor activities
- Processing all the Admin Invoices & subscriptions
- Procuring software for technical needs
- Employee local & domestic Transports
- Facility management with Co working Team
- Domestic & International Logistics
- Front & Help Desk Management
Senior Executive Administration
Bombay Play Entertainment Private Limited
05.2022 - 02.2023
- General Office administration
- Setting up a new office from the scrap
- Managing Founders calendar, arranging their business trips & conferences
- Assisting Founders, CEO on their day to day activities
- Domestic Travel
- Visa Processing
- New joiner Induction and Orientations
- Employee engagement activities
- Event coordination for Special events, hotels, and travel, etc
- Procurement and Vendor Management
- Office & IT Asset Management
- Day-to-day floor activities
- Domestic & International Logistics
- Front & Help Desk Management
- Processing all the Admin Invoices & subscriptions
- Procuring software for technical needs
- Employee local & domestic Transports
- Facility management
Senior Executive Administration
Adecco
04.2019 - 05.2022
- Company Overview: Client - Valeo India Private Limited
- Administrating Team of 400 employees
- Domestic & International Travel
- Visa Processing
- Arranging forex for the business travel
- New joiner Induction and Orientations
- Employee engagement activities
- Event coordination for Special events, hotels, and travel, etc
- Procurement and Vendor Management
- Asset Management
- Payroll for the Third-party workers
- Day-to-day floor activities
- Processing of all admin bills through SAP
- Employee Transports
- Creation of PO, GRN, and invoice processing
- Facility management
- Domestic & International Logistics
- Repair & Maintenance
- Front & Help Desk Management
- Client - Valeo India Private Limited
Executive (Office Services)
CB Richard Ellis South Asia Ltd
06.2016 - 04.2019
- Company Overview: Client - Ashok Leyland
- House Keeping
- Handling the team of 30 people for the day-to-day routine activities in housekeeping
- Maintaining the stock of housekeeping equipment
- Coordinating with the statutory requirements of the HK team
- Maintaining the cleanliness and hygiene of the office premises
- Dispatch
- Supervising the dispatch team for regular dispatch functions
- Coordinating with the vendor for the quotation for international consignment
- Decision-making in critical situations regarding consignment issues
- Updating & documentation of dispatch details
- Coordinating with vendors for proper billing of the dispatch
- Monthly & Daily postal work & Documentation, monthly courier's bills processed using SAP BASIS
- Library
- Stock maintenance and inventory reports
- Coordinating with oxford library regarding books
- Report generation of monthly books issued
- Updates regarding the Daily & Monthly Magazines
- Reception
- Visitor management with special software
- Resolving the queries of the visitors
- Handling of the company Board with local, national & International calls
- Office Services
- Processing the corporate bills (Monthly & daily bills) of the top management using SAP BASIS
- Purchase order creation and service entry creation for various administrative bills
- Coordinating with the vendors for billing & payments
- Documentation of the bills, Stationary stock maintenance
- Scheduling the flight and Hotel bookings for Top management
- Processing of VISA letters for the employees and club membership payments
- Coordinating special events with hotels, travel, and other requirements
- Client - Ashok Leyland
Guest Relation Executive
KUONI (SITA)
06.2015 - 02.2016
- Handled major Audley (English and British), Marco polo, Keningston, and VJV clients who come to Chennai for their vacation
- Handling customer queries regarding their vacation plan & local region, shopping knowledge, etc
- Coordinating with the operations team for proper documentation
- Coordinating with the Transport team and vendors for smooth services
- Liaison with the Hotels for room reservations and room priorities
- Cross-checking with the clients regarding their service with the hotel, chauffer, guides, etc
- Daily and monthly report generation to Top management
Education
Higher Secondary -
Don Bosco Hr. Sec. School
High School - undefined
Don Bosco Hr. Sec. School
B.Sc - Hospitality & Hotel Administration
IHM
Skills
Event coordination
Team leadership
Employee performance evaluations
Cost reduction
Problem-solving
Task delegation
Decision-making
Time management
Recruiting and interviewing
Adaptability and flexibility
Team building
Budgeting and finance
Technical Experience
- Undergone Industrial training in various Hotels.
- Event coordination (Organized & Hosted many local events, and parties)
- Trained with Purchase Requisition, Purchase orders, and service entry in SAP BASIS.
- Well versed with Account Software (Visitor Management System)
Personal Information
- Date of Birth: 10/15/91
- Nationality: Indian
Timeline
Assistant Manager Administration
Trigent Software Solutions
01.2024 - Current
Assistant Manager Administration
Redkenko Health Tech Private Limited
05.2023 - 11.2023
Senior Executive Administration
Bombay Play Entertainment Private Limited
05.2022 - 02.2023
Senior Executive Administration
Adecco
04.2019 - 05.2022
Executive (Office Services)
CB Richard Ellis South Asia Ltd
06.2016 - 04.2019
Guest Relation Executive
KUONI (SITA)
06.2015 - 02.2016
High School - undefined
Don Bosco Hr. Sec. School
Higher Secondary -
Don Bosco Hr. Sec. School
B.Sc - Hospitality & Hotel Administration
IHM