PREM SURESH

International Wheat and Maize Improvement Center, an organization under Consultative Group for International Agriculture Research (CGIAR)

• Manage logistic arrangements (visa, ticketing, hotels, cabs, conferences, meetings etc.) for staff, consultant, collaborators, conference/meeting participants Pan India.
• Manage vehicle movement and maintenance of official vehicles in Delhi. Allied fleet management for other locations.
• Coordinate insurance management for Public Liability, Staff Fidelity, Property, Vehicles/ Agri Equipment's, and IT assets Pan India office.
• Onboarding vendors in the system, administer vendor evaluation and selection process for hotels, travel agents, Cab vendor etc., invite quotation, coordinate vendor contracts and purchase order and ensure related compliance Pan India office. Maintain good relationship with vendors for speedy delivery of goods and services.
• Distribution of IT Assets as per the guidance of IT team.
• Coordinate with National Bureau of Plant Genetic Resources for wheat Seed received from our head quarter in Mexico and distribution to our collaborators in PAN India.
• Manage fixed asset and inventory of all office locations of India including physical verification & tagging of assets, taking picture and preparing asset responsibility letter; auction & scrap of assets; asset record for staff in coordination with Finance and Admin person in regional location.
• Process the verification of invoices relating to vendor payments (cab bills, logistics, insurance, vehicle, utility bills etc.) and timely submission to Finance for payment.
• Coordinate with Delhi RTO for New vehicle Registration and Road Tax Exemption for all BISA vehicles in India.
• Supervise Office Auxiliary to ensure all Pantry/House Keeping/Stationery supplied by the service provider are stored/use as per requirement and for efficient record keeping for all incoming and outgoing dispatch, ensuring overall cleanliness and good upkeep of office and store premises.
• Supervise drivers based in Delhi for the smooth function of office vehicles repairs, fuels, PUC, Insurance etc.
• Maintaining tracker for office rent, electricity, telephone, internet, plants, security guard, office washroom cleaner, heavy duty printer, coffee machine, fire extinguishers etc.

• Front Desk Management, Office Administration Management, HR coordination, Petty Cash Management and Storage Management.
• Boarding/Lodging Management, Conference/Workshop Management, Asset Management, Logistic Handling, Vendor Management for 5 state offices (Guwahati-Assam, Patna-Bihar, Lucknow-Uttar Pradesh, Bhubaneswar-Odisha, Ranchi-Jharkhand and Delhi).
• Resource Group for Education and Advocacy for Community Health, USAID Funded Project TB Call to Action Project

• Clients Handling, Marketing of company services through social media.
• Plan events from start to finish according to requirements, target audience and objectives.
• Come up with suggestions to enhance the event’s success, prepare budgets and ensure adherence.

• Registrar Office (from August 2010 – February 2015): Pro Vice-Chancellor Office (from March 2015 –September 2016)
• Maintaining calendar, fixing appointments, travel arrangements and preparing travel itineraries, tabulate & retrieve Registrar/Pro VC official expenditure and claims.
• Works closely and effectively with the Registrar/Pro VC and to keep him well informed of upcoming commitments, responsibilities and following up appropriately.
• Providing Administrative and Secretarial help to Ph. D Programs (students enquiry/counseling, receiving applications, forwarding to HoDs, coordinating with HoDs for date and time of written examination, SRC records, fee records, comprehensive records, submission of synopsis to external examiners, sending thesis to external examiners, coordinating Oral defense of student), Maintaining Students file.
• Coordinating with Group A Officers of Govt. of India (IAS, IRS, IFS etc) and Department of Personnel and Training, Ministry of Personnel, Public Grievances and Pensions, GoI for MA program in Public Policy and Sustainable Development at TERI School of Advance Studies.
• Preparing Agenda for Board of Management and Academic Council meetings in consultation with Registrar.
• Coordinating for the Convocation.
• Handling Examination in absence of Manager Academics.
• The Energy and Resources Institute, on deputation to TERI School of Advanced Studies

• Handled National Backend Operation.
• National M.I.S.- Tracking of Revenues and Outstanding Collections on a daily basis, making reports and forwarding to regional Branch Managers, Vice President (Adv. Sales) and President.
• Making weekly sales report for Advertisement department, branch wise (Target – Printed– Projected etc.) and send it to regional Branch Managers, Vice President (Adv. Sales) and President.
• Coordinating with billing department for billing status & dispatch of advertisement bills with VTS.
• Coordinating with legal department for retainer contracts, both national and international.
• Handling Credit Control - Compliance to credit policies of the organization, ascertainment of Agency & Clients credit limits.
• Duplicating, filing, recording and logging of data shared between departments and agencies.
• Coordination with Accounts department for agency/clients outstanding and payments of international/national retainers.
• Daily Business News Paper
• Actively involved in getting ERP implemented by providing necessary inputs and monitoring the Programmers outcomes in designing a flaw free Marketing/Sales System Module.
• Had visited branch offices to give the ERP training to Branch heads as well as Ad sales team on how to extract and feed different kinds of reports in ERP software.

• Assisting Director in day-to-day working.
• Doing promotional activities to increase the enrollment of students.
• Timely renewal of AMC of office automation equipment, purchase of office automation, office amenities and pantry items keeping cost control.
• Maintaining Contracts and Agreements and ensuring timely renewal of Contracts and Agreements.
• Maintaining Staff records for leaves and salary.
• Supervising support staff in day-to-day work.
• Checking & verifying the bills / invoices of vendors for payment.
• Maintaining student’s record.
• Depositing and withdrawing payments from the bank.