Premila Brown

· Participating in the development, implementation, evaluation & modification of administrative policies & procedures to optimize resource & capacity utilization across various functions

· Supported supervisor in planning, organizing and directing the functions of Accounting Department including Accounts Payable, General Ledger and Financial Statement preparation

· Supervising the procurement of materials, stationery & office equipment; ensuring correct forecasting of supplies to maintain optimum inventory and developing & maintaining cordial relations with vendor base to get competitive rate

· Developing budgets & annual plans to manage facilities as per organizational needs, managing inventory of materials and procurement of the same in the desired time frame

· Identifying & networking with cost-effective vendors for purchase of requisite materials at reasonable price

· Leading complete travel management (domestic / international)

· Recognizing new space requirement and conducting negotiation & execution of lease agreements

· Actively involved in:

o Vendor selection & management including service / quality rating performance

o Annual budgeting, presentation to management & maintenance of budget vs. expense in line with pre-set numbers

o Saving of overall administrative expenses including rental saving for negotiations

o Maintenance of company buildings / properties / guest houses / apartments

· Creating corporate deals for all major services for company / employee’s benefits

· Organizing MICE (Events, Induction Programs, Birthday Celebrations, Client Visit Meeting, Offsite And Festival Celebration) & participating in Employees Engagement Programs

· Coordinating & supervising:

o Entire housekeeping needs for smooth operations; reviewing wages & perks and maintaining records

o Communications / office equipment / stationary requirement & other required services to ensure the best deal & service providers are in place

· Undertaking responsibilities including space planning & utilization, office equipment, furniture and service requirements

· Administering all aspects of:

o Company’s cafeteria / branches

o Maintenance Program preparation for emergency / fire control & prevention

o Mail services, reception / switchboard services, site security systems & services, contract food services, capital improvements & facilities expansion projects and miscellaneous projects

· Assisting in monitoring services provided by outside contractors to ensure that all EHS polices / acceptable security standards are followed

· Maintaining & reviewing:

o Contracts for all Third Party Contractors, Housekeeping Agency, Vending, Recycling & Security Provider, so on

o AMC for all office equipment / automation for timely renewal

o Company assets and their records

• Worked with India Reconciliations Team handling Foreign Currency, Local Currency and ATM Reconciliation Accounts