Priya D’Souza
Mumbai
Summary
Experienced team player skilled in overseeing operations of individual and multi-unit facilities. Proven track record of developing successful programs to improve profitability. Seeking a challenging position that values exceptional skills.
Overview
18
18
years of professional experience
Work History
Sr. Lead- Purchase and Administration
Arcadis Consulting India Pvt Ltd
Mumbai
2016.05 - Current
- Facilities Management: oversees the maintenance, repair, and operation of the workplace facilities.
Coordinate with vendors and service providers for facility-related services.
Ensure compliance with health and safety regulations.
- Administrative Oversight:Supervise and manage the administrative team, including performance reviews and training.
Handle correspondence, reports, and documentation.
Manage office supplies and inventory.
- Travel and Visa Management:Coordinate domestic and international travel arrangements.
Manage visa and passport processes, including booking tickets and arranging transportation.
- Event Management:Plan and coordinate internal and external events, meetings, and conferences.
Manage logistics, including venue selection, catering, and attendee arrangements.
- Procurement and Vendor Management:Oversee procurement processes for office supplies and services.
Manage relationships with vendors and suppliers, ensuring service quality and cost-effectiveness.Negotiated contracts with vendors to maximize cost savings while maintaining quality standards.
- Onboarding and Employee Support:Facilitate the onboarding process for new employees.
Address and resolve workplace issues and employee concerns.
- Reporting and Coordination:Prepare and submit reports on workplace operations and performance.
Coordinate with various functions and departments for reporting requirements.
- Project Management:Manage special projects related to workplace improvements and efficiency.
Admin Executive
Radhakrishna Foodland Pvt. Ltd
Mumbai
2013.08 - 2016.04
- Developed and implemented procedures to streamline workflow processes in the department.
- Organized and maintained an executive calendar of appointments, meetings, conferences, and travel itineraries.
- Prepared reports, presentations, agendas, and other documents as requested by management.
- Provided administrative support to executives, including fielding telephone calls, responding to emails, and scheduling meetings.
- Assisted with the preparation of budgets for various projects; monitored expenses against budget allocations.
- Coordinated project activities among multiple departments; tracked progress toward goals and deadlines.
- Maintained confidential files related to personnel matters and sensitive business information.
- Processed purchase orders for office supplies, equipment and services as needed.
- Created spreadsheets using MS Excel to track program performance metrics.
- Scheduled and coordinated meetings and travel arrangements for staff.
- Coordinated and managed event-planning logistics, budget administration and team oversight.
- Prepared financial and administrative reports and statements for management.
- Identified and solved problems to enhance management and business direction.
- Reviewed incoming reports, applications and memos to determine workplace priorities.
- Compiled meeting agendas and supportive materials ahead of meetings.
Sr. Executive, Corporate Fundays
Mahindra Holidays and Resorts India Pvt. Ltd
Mumbai
2012.09 - 2012.11
- Studying existing client utilization patterns, preparing correspondences, providing input to thereporting manager and National Head, generating holiday utilization statements, scheduling appointments, and preparing MIS as required.
Sr. Executive- Admin
National Cleaning Company
Kuwait
2007.10 - 2012.05
- Managed calendar and travel arrangements for senior executive team members.
- Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
- Prepared agendas and organized materials for meetings, conferences and other events.
- Developed organizational systems to ensure efficient workflow of office operations.
- Drafted letters, reports, presentations and other documents on behalf of the senior executive team.
- Coordinated with vendors to purchase office supplies and equipment as needed.
- Maintained a database of customer contacts, accounts information and relevant records.
- Provided administrative support to the senior executive team by completing research projects or special assignments in a timely manner.
- Tracked expenses related to departmental budgeting initiatives.
- Scheduled interviews for prospective employees with hiring managers.
- Conducted orientation sessions for new hires.
- Submitted invoices for payment processing according to company policy.
- Compiled weekly activity reports summarizing progress on key goals or objectives.
- Prepared monthly status updates outlining performance metrics across all departments.
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
- Set up meeting and event logistics for senior management and updated calendars.
- Managed daily invoices, reports and proposals.
- Made travel arrangements to provide executives seamless and travel policy-approved business trips.
- Managed and tracked expenses to meet company budget requirements.
Executive - Admin
Integrated Business Solutions
Kuwait
2007.01 - 2007.09
- Maintain customer and vendor details, correspond with customers and vendors, make quotations, arrange travel, follow up on inquiries, coordinate with sales representatives, follow up on tenders, coordinate with finance for payments, customs clearance, and installation of equipment.
Education
Diploma in Computer Science -
Nitte Rukmini Adyanthaya Memorial Polytechnic, Nitte, Department of Technical Education (Karnataka-India)
P.U.C -
Pompei Pre-University College, Department of Pre-University Education (Karnataka-India)
SSLC -
Little Flower High School, Karnataka Secondary Education Examination Board (Karnataka-India)
Skills
- Strong leadership and team management abilities.
- Excellent organizational and multitasking skills.
- Proficient in office software and management tools.
- Effective communication and interpersonal skills.
- Ability to handle sensitive and confidential information.
Courses
- FEEL Employable training course Conducted by AIM INSIGHTS
- Personality Development Programme Conducted by Tri-Star International, Bangalore
- Skill Enhancement and Training Programme conducted by Nitte Rukmini Adyanthaya memorial polytechnic, Nitte
- Participated in State Republic Day parade camp and also in the Republic Day parade held at Bangalore
- PowerApps and PowerBI training
Languages
English
First Language
Hindi
Upper Intermediate (B2)
B2
Marathi
Beginner
A1
Kannada
Proficient (C2)
C2
Konkani
Proficient (C2)
C2
Accomplishments
Received appreciation from the Country Director for independently managing the Leadership Annual Event.
Participated in the State Republic Day parade camp and the Republic Day parade in Bangalore.
Recognized for best team performance.
References
References available upon request.
Timeline
Sr. Lead- Purchase and Administration
Arcadis Consulting India Pvt Ltd
2016.05 - Current
Admin Executive
Radhakrishna Foodland Pvt. Ltd
2013.08 - 2016.04
Sr. Executive, Corporate Fundays
Mahindra Holidays and Resorts India Pvt. Ltd
2012.09 - 2012.11
Sr. Executive- Admin
National Cleaning Company
2007.10 - 2012.05
Executive - Admin
Integrated Business Solutions
2007.01 - 2007.09
Diploma in Computer Science -
Nitte Rukmini Adyanthaya Memorial Polytechnic, Nitte, Department of Technical Education (Karnataka-India)
P.U.C -
Pompei Pre-University College, Department of Pre-University Education (Karnataka-India)
SSLC -
Little Flower High School, Karnataka Secondary Education Examination Board (Karnataka-India)
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