PRIYA RAJENDRAN
Dubai
Summary
Highly efficient Administrative Manager with a strong track record of initiative, accuracy and reliable, with 9 years of work experience in various industries including Global Media, Dubai Real Estate, Information Technology, Software, and Artificial Intelligence. Well-organized with a forward-thinking mindset.
Overview
14
14
years of professional experience
Work History
Administration Manager, India Operations
The First Group, Dubai
Bangalore
07.2016 - Current
- Led India Operations for a Dubai-based real estate firm, overseeing a team of five administrators and managing day-to-day operations organizing roadshows, including legal, travel, accounts, HR, and sales support.
- Acted as the primary point of contact for all India operations, providing high-level support to high-net-worth individual (HNI) clients, organizing roadshows, and accompanying the sales team in Dubai and India to meet and engage with clients, leveraging proficiency in four Indian languages
- Facilitated the procurement and shipment of marketing materials for the sales team, collaborating with the head office to support the sales teams.
- Developed a deep understanding of the Dubai real estate market, with a focus on identifying and targeting Indian investors and arrange agent events in targeted locations.
- Collaborated with the call center to verify dialed leads, confirm event visits, and ensure smooth meet-and-greet operations at venues
- Coordinated with tele-sales representatives to facilitate follow-ups on final sales
- Frequent travel to Dubai and other offices for management meetings and roadshows.
Freelancer
Art Exhibition
Business Bay
08.2023 - 05.2024
- Assisting an art exhibition for Krishn Kanhai in Business Bay.
- Creating a roadmap for the team to achieve goals
- Actively involved in Marketing, Media ads, Venue bookings, operations and sales strategy
Administrative Manager
OneOrigin AI
Dubai
12.2022 - 05.2023
- As a Personal Assistant and Administration Manager, I efficiently handled diverse tasks and achievements
- Researched and established office space independently: Identified and assessed several office locations before selecting and establishing an office in Dubai
- Administrative tasks: As an Administration Manager, assumed additional duties including visa processing, legal compliance for company setup, management of government interactions, HR policy oversight, payroll management, opening bank account, act as PRO (including WPS salary processing), USA recruitment, Dubai employee relocation, staff company apartment, medical insurance, facility management , procurement - IT, order office supplies, daily smooth office operations, coordinated with various departments and vendors to ensure seamless functioning in CEO's absence
- Assisted sales, marketing team, track KPI reports and more
- Personal Assistant tasks : calendar management, phone call screening, effective communication with departments, meeting minutes and task follow-up, presentation drafting, budgeting for personal/office expenses, filing and reports, R&D, booking HNI dinners, organizing events such as yacht parties, birthdays, and corporate events, assisting with family relocation including travel/visa arrangements and kids' entertainment, finding luxury apartments, coordinating shipping logistics for goods and car from the US to Dubai, and managing personal property and staff while also handling personal shopping duties
- Financial management: Budgeting and oversaw payment reminders for official and personal expenses, maintained separate cash trackers for personal finances, and handled all payments (DEWA, Du, Ejari, VAT, Phone bills, credit cards) and filing bills for tax purpose.
Office Manager & Production Coordinator
The CEO Magazine, Global
Bangalore
05.2022 - 12.2022
- Managed day-to-day office operations, including working with high-profile clients and participating in C-level interviews
- Orchestrated cover photoshoots and communicated dress codes and other guidelines to ultra-high-net-worth individuals (UHNWIs)
- Curated a list of top photographers to ensure successful photoshoots
- Collaborated with editorial teams across Europe, Australia, the Middle East, and South East Asia, delivering final drafts to high-net-worth individuals (HNIs) and UHNWIs for approval and relaying feedback to the editorial team
- Thrived in a fast-paced environment with strict deadlines for advertisements and articles, reporting team in Australia
- Fostered relationships with HNI clients to feature their advertisements in The CEO Magazine, establishing strong connections with both clients and media outlets.
Administration Manager
Rarcoa Private Ltd
Bangalore
12.2019 - 09.2021
- Managed the day-to-day calendar of the CEO, a UK national
- Assisted in establishing the company's presence in Dubai and India, overseeing legal processes, opening bank accounts, finalizing office spaces, and handling daily administrative tasks
- Acted as a Personal Assistant, fulfilling duties such as shopping for the CEO's wife, accompanying the CEO on travels, hosting high-profile dinners, booking restaurants, and arranging dinner meetings with high-net-worth individuals (HNIs)
- Coordinated the shipping of clothes from Paris and the UK and liaised between the UK and Dubai offices.
Executive Assistant
Johnson & Johnson - IT
Bangalore
11.2011 - 02.2016
- Managed the daily schedules of global leaders across various time zones, including preparing minutes of meetings (MOM) during board meetings
- Arranged domestic and international travel for Chiefs, VPs, Directors, expats, and employees
- Created organization charts, reports, and presentations
- Facilitated CEO and leadership visits, coordinating with global leaders for reports and conferences
- Assisted in processing travel expenses and maintained corporate American Express credit card and statements
- Proficient in GXRS expense management and bill filing
- Oversaw daily office operations, including coordinating with headquarters for HR and finance matters.
Human Resources Executive
IBM
Bangalore
01.2010 - 11.2011
- Participated in campus recruitment, traveling to various cities to conduct interviews, shortlist candidates, finalize stipend amounts, and create GOM codes.
Education
Bachelor of Commerce -
IBVE
Skills
- Organizational Skills
- Problem Solving
- Attention to Detail
- Adaptability
- Technical Skills
- Confidentiality
- Customer Service
- Proactive Mindset
Passions
- Customer Support
- Time Management
- Problem-Solving
- Communication
Languages
- English
- Kannada
- Tamil
- Telgu
Timeline
Freelancer
Art Exhibition
08.2023 - 05.2024
Administrative Manager
OneOrigin AI
12.2022 - 05.2023
Office Manager & Production Coordinator
The CEO Magazine, Global
05.2022 - 12.2022
Administration Manager
Rarcoa Private Ltd
12.2019 - 09.2021
Administration Manager, India Operations
The First Group, Dubai
07.2016 - Current
Executive Assistant
Johnson & Johnson - IT
11.2011 - 02.2016
Human Resources Executive
IBM
01.2010 - 11.2011
Bachelor of Commerce -
IBVE
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