Priya Punnuswamy Travadan
Accounts Payable Procure to Pay Vendor Management O2C Transitions
Pune
Summary
Accounts Payable & Vendor Management Specialist with 12+ years of experience working with APAC Middle East & EU accounts. Skilled at fixing account and data discrepancies with professionalism and using SAP, Workday, Concur & Salesforce (Financial Force) tools. Proven history of resourcefulness, accuracy and extensive knowledge of P2P & O2C. Being PMP certified managed numerous transitions across regions.
Overview
20
20
years of professional experience
Work History
Assistant Vice President Accounts Payable (AVP)
Apex Fund Services LLP
12.2020 - Current
- Transition multiple entities being Accounts Payable Project Manager from their legacy tools to Concur and Workday
- Build IN- Scope and Out of Scope flow for New Acquisitions across APEX along with TAX codes
- Manage PO, Non PO & One off Vendor invoice processing in Concur & Workday by 2/3 way match
- Manage Staff expense & Travel and allowance claim in Concur & Workday
- Manage Unassigned, Un-submitted, Unapproved & Pending (sent back) invoices in Concur
- Escalate Unapproved & Pending (sent back) aged invoices.
- Prepare Weekly and Monthly reports with analysis on Unassigned, Un-submitted, Unapproved & Pending invoices for approvals in Concur to Regional Managing Directors, CFO, CEO, Exec's, Global Financial Directors involving Financial Controllers & PO buyers
- Give RMD's quick view on which PO buyer v/s Vendors are not getting PO's created and approved on timely manner which is causing delays in invoice approvals and payments release
- Mange Vendor Management data - Vendor onboarding, PO's not released v/s reason for hold to connect with PO buyers if needed & Monthly reconciliation of vendor database and rejections.
- Manage Aged Creditors report or Vendor reconciliation reports on quarterly and yearly basis to avoid impact on Year end closing
- Manage Monthly GLA v/s Vendor expense (Spend category) v/s Cost Center Reconciliation along with Above line and Below line analysis and connect with Controllers on monthly or weekly basis for any gaps or revisions released by GLA controllers
- Amend current process flow for any Adhoc Approvers to be added to get clear view on Vendor invoice approvals (Entity wise) - One off Supplier.
- Manage Entity wise Weekly report to give view on invoice status v/s approved which moves in Payments queue
- Connect with Concur Scanning team for any missed scanning to avoid any escalation later
- Educate and train the PO buyer & APEX employees on processing PO's, pushing invoices for Concur, Workday scanning & staff reimbursement claims (including travel allowances)
- Educate Entity Local office team for new Entity transition to Concur and Workday
- Monthly connect with Entity Local Office team for AP monthly overview and feedback if any
- Manage Weekly payment release for APAC, Middle East & EU entities along with Monthly bank Reconciliation
- Handling Petty cash accounts & Vendor payments on banking platforms like like CITI, HSBC, OCBC JP Morgan, Commbiz, Emirates & Mashreq.
- Along with approving them in banks on a timely manner
- Cash flow & Payments forecasting for all Entities on Weekly basis v/s Cash sweep to Treasury post payments closure (mid month and end of the month)
- Manage Adhoc invoices processing and payment release with proper approvals in place to avoid audit issue
- Approving Write off and Write Back Entry
- Keeping track of all provisions and Cost center allocation to reflect expenses under proper heads
- Intercompany payments and entries along with reconciliation
- Timely payments release to vendors to avoid any disconnects and impact on APEX creditability.
Manager
IBM PVT LTD
03.2016 - 11.2019
Team Leader
Flextronics Technologies (India) Pvt. Ltd
06.2014 - 08.2015
- Accounts Receivable & Order to Cash, Order entry by Order management team till invoice is being generated to customers/ clients post shipments
- Review and escalate any delay in order along with backorder status on timely manner during the weekly meetings with leads.
- Review collection reports showing the status of collections and balances outstanding.
- Audit delinquent accounts considered to be non-collectable to ensure maximum efforts have been taken before assigning bad debt status to the account.
- Work with sales personnel when facing collection challenges and provide them an opportunity to resolve delinquencies before submitting an account to a collection agency or attorney.
- Make sure the PTP is being updated.
- Chase Cash applications team to apply cash on timely manage.
- Team is responsible for analysis on chargebacks (short shipment, Pricing, Return authorization requests etc.).
- Checking Bank statement and capture receipt, booking the receipts and apply to open invoices.
- Chasing customer to provide remittance post payments done.
- Booking cash in transit as proof of payment.
- AR report to get the aging and overdue status.
- Reduction on 30+, 60+ & 180+ buckets, unallocated cash and Unidentified cash reduction which is booked into the Suspense account.
Audit Supervisor
PRGX PVT LTD
07.2012 - 04.2013
Team Leader - AR & Order to Cash
Wipro
03.2009 - 08.2011
Sr. Business Associate Accounts Payable
Fiserv India Pvt Ltd
12.2007 - 10.2008
Customer Care Executive Invoicing
EXL (NCOP Aviva)
10.2004 - 03.2007
Education
Project Management Professional Certified (PMP) -
PMI Institute
India 01.2020 - 01.2020
Commerce
Pune University
India Pune 01.2001 - 01.2001
Skills
Project Management Professional Certified (PMP)
On Site Transitions - Accounts Payable & Accounts Receivable
Bank Reconciliation
Purchase Order Management
Travel & Expense Processing & Reporting
Cash Flow Management
Vendor Payment Processing & Scheduling
Invoice Processing
Tax Compliance
Internal Controls
Process Improvement
Payroll Processing (T&E)
Vendor Relations
Performance Tracking
Accounts Payable
Order to Cash
Accomplishments
- Concur, Workday and Sales force Project - APEX
- On Site Transition - Europe & Africa
- Letter of Recommendation from Clients for Transitions - PRGX
- Best Team Performance and Transitions in 2017 & 2018 - IBM
- Certified Trainer Accounts Payable & Receivable - Wipro
- Lean project (2015) - Flextronics.
Contact Number
+918484092602
Reporting
- Monthly preparation of MIS Report.
- Variance analysis and interpreting final outcome in the MIS reporting.
- Process flows, Roles alignment, supporting documentation, Mapping of service to process, Metrics overview and Manage in scope and out scope for Projects handled.
- Manage the end to end migration of process v/s tools - Concur, Sales force and Workday.
- Develop working relationships with all Service line owners and Stakeholders in order to deliver tasks
- Daily interaction with CEO. CFO, Accountants, GAM (Global Accounts Manager), PM (Program Team), Logistics and Site Controller for various approvals and tasks.
- Participate in Governance meetings at Entity (Regional) level, closely work with the team.
- Manage month-end reports as part of the month-end closing activity.
Transition
- Currently working on Sales force Finance Validations team - Onboarding & Sales team.
- System and Process migrations and set up in Concur, Sales force & Workday tools - Accounts Payable & Payments team - APEX
- On Site Transition to IBM Slovakia (Bratislava) & IBM Brno & IBM Hungary to Pune GCIC for P2P & Order process.
- Transitioned processes like Catalog, Pre Acquisition, Acquisition, Invoicing, Collections, Accounts Payable, Customer Number Database CNDB, Change Management - IBM.
- On Site & Remote Transition Experience - Africa (Kenya, Nairobi & Tanzania) for Process Validation (PV) - Work Shadow (WS) - Hyper care Phase Collections & Invoicing - IBM
- Remote Transition from US - Migrated 3 verticals O2C, Collections and Credit Review team - Wipro.
Personal Information
- Date of Birth: 01/22/1980
- Nationality: Indian
- Marital Status: Single Women
Languages
English
Hindi
Marathi
Tamil
References
On request
Timeline
Assistant Vice President Accounts Payable (AVP)
Apex Fund Services LLP
12.2020 - Current
Project Management Professional Certified (PMP) -
PMI Institute
01.2020 - 01.2020
Manager
IBM PVT LTD
03.2016 - 11.2019
Team Leader
Flextronics Technologies (India) Pvt. Ltd
06.2014 - 08.2015
Audit Supervisor
PRGX PVT LTD
07.2012 - 04.2013
Team Leader - AR & Order to Cash
Wipro
03.2009 - 08.2011
Sr. Business Associate Accounts Payable
Fiserv India Pvt Ltd
12.2007 - 10.2008
Customer Care Executive Invoicing
EXL (NCOP Aviva)
10.2004 - 03.2007
Commerce
Pune University
01.2001 - 01.2001
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