Priyanka Thakar

• Manage the administration functions of the company like travel, transport, Visa,Forex Allocation, Guesthouses, Housekeeping, Office management etc.
• Make end to end planning and execution for Employees Half Yearly and Annual Business Meet @ Destination properties, with define budget.
• Asset Inventory management and maintenance of all office equipment’s
• Oversee end-to-end management of corporate events and function Event Management & Coordination
• Employee Engagement
• Manage the calendar, scheduling appointments, meetings, and conferences.
• Maintain and update important documents, records, and databases.
• Coordinate and facilitate communication between different departments and teams.
• Prepare travel itineraries and ensure all necessary arrangements are in place.(Domestic / International)
• Manage expense reports and reimbursements related to travel and other business expenses
• Maintain HR filing systems by copying, closing, purging existing employee files, and setting up files for new employees.
• Coordinate with International Colleagues and HR as and when required.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Maintain a high level of confidentiality in all interactions and communications.
• Address Invoices received against services availed from various vendors.
• Setting up and coordinating meetings and conferences as per requirement.
• Sort, review, screen and distribute incoming and outgoing mail.
• Assist HR in employees onboarding and joining formalities.
• Assist HR in developing company policies.
• Assist Head HR in Employees Annual Group Medical Cover and Term Life Insurance Management - GMC / Term Life renewals more than 150 Lives Third Party Payroll Vendor Management
• Ensure all contractual agreements (AMCs) with the vendors are available and renewed periodically.
• Office supply and procurement,Oversee the inventory of housekeeping inventory (spares, stores, consumables etc.) and ensure that required stock is always maintained at the facility.
• Overseeing day-to-day operations. Developing organizational policies.
• Managing administrative budgets. Hiring and training administrative staff.
• Schedule appointments, organize and maintain staff personnel files.
• Office Assets Inventory Management.
• Negotiate with vendors as and when requirement arises.
• Monitor costs and expenses to assist in budget preparation Submit monthly accruals to the finance team
• Work closely with finance to ensure vendors are paid on time Connect with the Germany HR team for employee training and survey programs
• Ensure all operational and safety procedures are properly followed (Fire Fighting Equipment / Drills, Office Printing & Stationery, Pest Control, Air-conditioning / HVAC, Employee First Aid) Supervision of Office Security, Housekeeping Services, Cafeteria Services, Office Maintenance.
• Developed strong working relationships with staff, fostering a positive work environment.
• Promoted teamwork within the workplace by encouraging collaboration among staff members on various projectstasks.
• Collaborated with the management team to develop strategic plans for business growth and improvement.
• Mentored junior staff members in their professional development by offering guidance/support in their assigned roles.
• Completed regular inventory counts to verify stock levels, address discrepancies, and forecast future needs.
• Coordinated with vendors to ensure timely delivery of products and resolve any supply chain issues.
• Facilitated clear communication between employees and upper management through regular meetings and updates.
• Managed inventory levels to minimize stockouts while reducing overhead costs.
• Ensured compliance with all safety regulations by conducting regular inspections of equipment/operations within the store.
• Increased employee performance and job satisfaction to strengthen retention and engagement.
• Assisted in recruiting, interviewing, hiring, and onboarding of new employees to maintain adequate staffing levels.
• Boosted employee morale by recognizing outstanding performance and celebrating team accomplishments.
• Enforced company policies consistently while handling disciplinary actions when necessary with fairness and respect.
• Successfully managed budgets and allocated resources to maximize productivity and profitability.

• Travel management,
• Update and track memberships (magazines, airlines, hotels, etc. )
• Arranging flowers to be sent to business acquaintances as required.
• Daily schedule: Facilitating & maintaining the calendar, mentioning topics & key persons
• Flag for MD"s notice and reply to emails when necessary.
• Maintain family records such as passports, visas, licenses, photos, KYC Documents, events, etc.
• Net research & support for short-term requirements.

Update & Maintain Directory.

Setting up and coordinating meetings and conferences.

Updating, processing, and filing all documents.

Typing documents and distributing memos whenever required.

Travel Management

Employee engagement

Housekeeping, Stationary, Supply, Inventory Management

Vendor Management

• Maintain Correspondence for Admin Head
• Travel Management
• Canteen Management
• Vendor Management
• AMC Renewals, Petty cash
• Employee transfers
• Cost Saving
• General administrative activities
• Employee Engagement.

· All administration work, Maintain Stock Register for office Stationery.

· Keep track of Inward Outward Correspondence.

· Travel Management.

· Maintain & update attendance.

· Supervision of Office Security, Housekeeping Services, office, office Maintenance, courier dispatch.

· Office Printing & Stationery, Pest Control, Air-conditioning / HVAC, Employee First Aid.

· Office Telephone, Faxes, Telecommunication, Internet, Broadband.

· EPBX System

· Keep track of billing and Internet connection payment details.

· Maintaining the attendance register of Employees. Vender Bills & checking them.

· employee engagement and celebrations

· Event Management

· Supervision of Office Security, Housekeeping Services.

· Petty Cash

Travel Arrangements