Priyanka Thorve

• Coordination / Travel Coordination / Travel and Expenses/ Facility Management, Assist in coordinating Executive Team Meetings
• Maintain confidentiality of sensitive information of company
• Making MOM from meeting for team
• Vendor management
• Travel Management
• Facility management
• Conference management
• Process all travel and expenses reports in Zing HR for reimbursement
• Guidance for employees how to submissions reports in Zing HR post trip
• Review and process expenses reports of employees
• Prepare meeting agenda, schedule department meetings and distribute minutes
• Coordinate and organize department related special events
• Supervising day-to-day operations of the administrative Facility department and staff members
• Developing, reviewing, and improving administrative facility systems, policies, and procedures
• Ensuring office is stocked with necessary supplies and all equipment is working and properly maintained
• Working with accounting and management team to set budgets, monitor spending
• Planning, scheduling, and promoting Head office events, including meetings, conferences, interviews, orientations, and training sessions
• Overseeing special projects and tracking progress towards company goals
• Monitoring of CUG expanses and data
• Reporting of FOE, CUG, Facility executives team
• Management of Housekeeping and office boys team of HO and Branches
• AMC of HO’s
• Fire Drills, Fire system knowledge
• Space and Sitting Management

• Ensuring timely preparation and processing of expense reports
• Manual uploading of day-to-day invoicing and other data using SAP
• Responsible to take care of secondary HR activities including preparation of offer letters
• Assist in coordinating Executive Team Meetings, company conferences and meetings with major customers with a high degree of professionalism and coordination
• Vendor Management
• Track all documents for approval and signage
• Draft communications as required
• Develop and maintain a deep knowledge of the company business processes and systems in support of the duties and responsibilities of the position
• Support MD's work and communication
• Assist with onboarding new hires in our Pune office
• Maintain Office facilities as needed
• Professionally represent the business/functions supported to a broad range of senior executives within a globally dispersed leadership team to external clients as needed
• Provide administrative support to senior leadership for Global Risk
• Be part of the Health and Safety Committee and ensure compliance with regulations on Occupational Risk Prevention
• Handle functional employee relations, training and development, benefits, compensation, organizational development
• Provide daily administrative support to the HR team, mainly in the following areas: recruitment, staffing, learning and development and health & safety
• Constantly striving for data excellence ensuring the timely and accurate maintenance of our HR database and archive management and producing necessary reports
• Data and information research for the support in the preparation of large variety of documentation, reports, presentations, translations, etc
• Provide support on the overall implementation, coordination and follow-up of the global Training Plan
• Provide support and coordination during the processes of employees onboarding and outboarding
• Respond or delegate solutions for employment-related inquiries and requests
• Stock control, registration and delivery of Personal Protective Equipment (PPE)
• Collaborate to staying up-to-date with the latest HR trends and carry out HR benchmarking to identify best practices
• Collaborate with specific HR projects as assigned
• Performs other related duties as assigned.

• Support corporate as well as small group travel reservations
• Ensure to confirm availability plus convey tentative itinerary to respective traveller for approval
• Confirm reservations, distributes tickets along with confirmations to travellers
• Collect information from travel agent and hotels vendors etc
• Research on optimal travel alternatives
• Identify most suitable as well as best quality service with reasonable possible rates
• Perform with Travel Agency to verify travel details and arrange reservations using existing flight schedules as well as Internet resources
• Maintain queues to assure approvals as attained as well as deadlines are met
• Resolve organization travel related technical conflicts
• Research and resolve all incorrect charges with respected to entire travel program
• Review travel associated invoices as well as statements for accuracy plus codes for Accounts Payable.

KEY RESPONSABILITIES & DUTIES

HR EXECUTIVE:

Ø Provide general support to the General Manager: agenda, meetings arrangements and documentation, reports, etc.

Act as a liaison with the Management Team and Corporate Services.

Ø Drive or give support on different kind of presentations, meetings notes, reports, slide-pack for communications...

Ø Monitor on-time execution of committed actions indicated by the General Manager.

Ø Write content for internal communications.

Perform all other related duties as assigned by the General Manager, under the guidance of the GM or any manager appointed by them.

Ø HR FOCAL POINT:

Ø Implement strategic HR plans at a global level : Development, Mobility, Succession, Training, Scholarship & Recent Graduates, Social Benefits and Recognition Plan...

Ø Communicate HR procedures and initiatives ensuring that they are understood and put into practice globally, acting as the reference person on HR issues coordination.

Ø Define/ update job descriptions and Department’ career path with management collaboration and according to the ISO indications of international approach.

Ø Support Management on the recruiting process.

Ø Manage the onboarding / offboarding comprehensive process and ensure its implementation globally (Welcome session, exit interviews...).

Ø Ensure the implementation of different tools such as Skills Matrix, Performance Review and Talent Matrix.

With the support of the Quality Assurance Engineer, ensure the success of the internal and external audits, such as ISO 9001.

Ø Ensure ISO HR general standards compliance and delegations’ breakdown with local requirements according to the ISO indications of international approach.

Ø Be the contact person for the Workers’ Committee.

Ø Be part of the Health and Safety Committee and ensure compliance with regulations on Occupational Risk Prevention.

Ø Promote and disseminate the Intelligent Robots organizational culture based on a new innovative global mindset, of anticipation, execution and adaptation to constant change.

Ø Support the Finance & Administration Manager on labor management issues.

• Coordinate with auditors, Senior Management & Team members assessment audit (Japanese Institution of Plant Maintenance)
• To Analysis Factory KPI values (Key performance Indicators) i.e
• Monthly production for JIPM Final, claims, SCSI (Supply chain service index), accidents etc
• Maintain AM Tags (Autonomous Maintenance) to keep continuous efficiency of machine
• To maintain standard record of Factory Suggestions by employees & analysis of the same
• Maintain shop floor updates like 5S & safety aspects
• Problem Solving Methodology coordinator
• Preparation of monthly & quarterly presentation of plant & employee performance
• Sound knowledge of Quality Problem Solving Tools (Kaizen, POKE YOKE)
• Effective handling vendor management & follow ups
• Organizing trainings, managing the internal communication
• Managing and supervising the collection and summary of the relevant data
• Customer oriented attitude with flexibility
• Management of audit’s schedule and drive the recovery plan
• Technology Summary