Priyanka Subhash Khetle

Versatile Executive offering 13 year track record of overseeing and managing Admin operations to meet business objectives. Strong knowledge of budget administration, business development and key decision making. Disciplined and forward-thinking manager with excellent team-building skills.

• Tata Consultancy Services Limited, Admin Executive, 11/2015, Present, Supervising and maintaining the day-to-day operations of the office, ensuring a smooth and efficient working environment in coordination with the facility management team., Responsible for the daily, weekly, and monthly report preparation and analysis needs., Forecasting & preparation of Annual Budget., Managing, reporting and monitoring of all expenses and budget., Ensuring all cost and expenditures are within the budget levels., Preparing and monitoring of monthly provision and cashflow data., Handle monthly Open PO & PO accruals reports ensuring compliance., Processing and tracking invoices through SAP ARIBA., Reconcile vendor invoices, research and resolve invoice discrepancies and issues., Co-ordination with 2 business units to ensure invoices are approved, payments are processed and scheduled on time., Resolving issues and discrepancies with vendor, purchasing and receiving teams, which includes pricing/quantity issues, etc., Handled vendor management including vendor selection, contract negotiation, performance evaluation, cost reduction, etc., Assist in internal audits by maintaining and organizing documents, records, and files., Procuring office consumables to ensure the smooth functioning of the workplace.
• Charak Pharmaceuticals Pvt Ltd, Admin Executive, 08/2014, 11/2015, Adept at managing administrative activities involving purchase, repair, maintenance & replacement of office equipment., Organizing meetings, making travel arrangements and hotel reservations for guests and employees., Upkeep of office administrative facilities and ensure availability of daily miscellaneous requirements to provide harmonious work culture to employees., Monitoring and Renewal contracts for office equipment and Branch equipment like Air conditioners, Photocopiers, Fax Machines, Fire Fighting Equipment etc., Acting as info-hub for providing administration related information and supervising administrative activities like general admin, verification of stationery, stock, petty cash, courier, florist, pest control, housekeeping, Security, etc., Reduce cost by optimizing purchases., Prepare administrative budget and to control administrative costs within the budget., Specialization in handling back office operations, inter-office correspondence, confidential mails, quotations, monthly billing, cheques, etc.
• Rich Graviss Products Pvt. Ltd., Administration Officer, 08/2011, 08/2013, Checking/Verifying of various bills, monthly and other recurring ones and processing the same for payments before due date., Vendor management – Oversee acquisition, installation and commissioning of equipment that are required for the facility – IT Systems, air conditioning, etc., Supervision of maintenance and upkeep of company assets i.e. utilities, etc., including purchase., Ensure that office area is kept clean and deploy necessary and adequate number of housekeeping staff to manage the office premises., Maintaining files related to bills, AMC agreements, Office agreements, etc., Co-ordination with the travel desk for car and air ticket booking of employees., Hotel accommodation arrangements for visitors and employees.
• KBS Creations, Admin Executive, 07/2010, 08/2011, Checking/Verifying of various bills and co-ordination with back office for solving any queries related to bill payments., Supervising canteen facilities for office staff & factory workers., Monitoring all activities in kitchen & cafeteria pertaining to material requirement, lunch list & hygiene., Distribute, delegate and supervise housekeeping personnel's activities in kitchen & cafeteria., Maintaining pantry stock & ensure pest control is done at regular intervals.
• MONDIAL IT Consultants Pvt. Ltd., Admin Executive, 07/2009, 07/2010, Checking/Verifying bills and processing the same for payment before due date., Handling petty cash & office stationery., Making arrangements for parties & conference meet., Maintaining attendance sheet of all employees., Supervising administration functions including House Keeping Activities, security services and pantry services.
• Birla Sunlife Asset Management Company Ltd., Admin-IT Associate, 07/2006, 03/2008, Checking/Verifying of various bills, monthly and other recurring ones and processing the same for payments before due., Follow-up with finance department to ensure timely payment to vendors., Attending payment queries of Branches/Vendors and taking initiative as per requirement., Co-ordination with the travel desk for air ticket booking of employees.

• Date of Birth: 01/16/1986
• Marital Status: Married