Prosenjit Paul
Guwahati
Summary
Dynamic leader with extensive experience in administration and facility management. Excelled in vendor management, negotiation, and regulatory compliance, enhancing operational efficiency across North East stores. Skilled in MS Word and clear communication, adept at fostering cross-functional teamwork and driving significant improvements in expense tracking and policy implementation.
Overview
18
18
years of professional experience
Work History
Manager Administration and Facility
Baazar Retail Private Limited
Guwahati
07.2024 - Current
- Responsible for providing all the admin & facility related support to all the stores of North East circle (comprising of Assam & NE states)
- Proper Maintenance of the store fixtures and furniture & basic hygiene of stores
- Managing vendors related to all annual maintenance contracts, housekeeping, frequent repair & maintenance work, event management, tours& travels etc
- Negotiations, Follow up with vendors for submission of invoices
- Invoice verification and uploading in DMS portal, coordination with Commercial for payment
- Procurement of stationery, keeping tracks of the office stationery items & non-sale stationery, Keeping tracks of payments of electricity, telephone bills of all the stores of North east region
- Maintaining all the registers & Licenses for contractor under CLRA Act & S&E Act
- Maintaining attendance of staffs (HK & Security) and sending the same for salary processing
- Check whether they are complying the CLRA policies or not
- Booking of hotels, cab, air & rail tickets as required
- Keeping track of vendor invoices & payments, petty cash, Preparing MIS of monthly expenses and sending it to Zonal office & HO
- Liasioning with Labour department for S&E licenses and other documentation process , CLRA licenses & other documentation process, Municipal Department & Legal Metrology department of Assam, Meghalaya (Shillong) for licenses
- Helping the Store Managers of Shillong, Silchar, Jorhat including Guwahati 1 & 2 in all admin related works for smooth operation of store
- Organizing various in-store events, employee engagement activities, events during festive seasons & EOSS
Senior Executive Administrator
Aditya Birla Fashion & Retail Limited
Guwahati
06.2014 - Current
- Responsible for providing all the admin & facility related support to all the stores of North East circle (comprising of Assam & NE states)
- Proper Maintenance of the store fixtures and furniture & basic hygiene of stores
- Managing vendors related to all annual maintenance contracts, housekeeping, frequent repair & maintenance work, event management, tours& travels etc
- Negotiations, Follow up with vendors for submission of invoices
- Invoice verification and uploading in DMS portal, coordination with Commercial for payment
- Procurement of stationery, keeping tracks of the office stationery items & non-sale stationery, Keeping tracks of payments of electricity, telephone bills of all the stores of North east region
- Maintaining all the registers & Licenses for contractor under CLRA Act & S&E Act
- Maintaining attendance of staffs (HK & Security) and sending the same for salary processing
- Check whether they are complying the CLRA policies or not
- Booking of hotels, cab, air & rail tickets as required
- Keeping track of vendor invoices & payments, petty cash, Preparing MIS of monthly expenses and sending it to Zonal office & HO
- Liasioning with Labour department for S&E licenses and other documentation process , CLRA licenses & other documentation process, Municipal Department & Legal Metrology department of Assam, Meghalaya (Shillong) for licenses
- Helping the Store Managers of Shillong, Silchar, Jorhat including Guwahati 1 & 2 in all admin related works for smooth operation of store
- Organizing various in-store events, employee engagement activities, events during festive seasons & EOSS
Support Admin Executive
HFCL under AAPT Outsourcing Pvt. Ltd
07.2013 - 05.2014
- Looking after entire vehicle management for project work both RJIL & HFCL (Assam & NE)
- Maintaining a tracker of the fixed and on call cabs
- Processing the bills in the portal and forwarding the invoices to HO for payment processing
- Looking after employee’s reimbursement(Assam & NE) for travel claims
- Opening of bank accounts and providing sim connections for new joinees (Assam & NE)
- Supporting the RJIL admin for office miscellaneous work like office maintainenance, housekeeping, pantry services etc
Executive Administrator & HR Coordinator
Bharti Infratel Limited under Randstad India Limited
09.2010 - 07.2013
- Coordinating with various manpower consultants to procure resources, consulting with managers and supervisors regarding hiring processes and other HR matters, short listing the profiles sourced and sending it to the respective hiring managers
- Managing entire interview process including initial contacts, scheduling, interviewing and final selection
- Maintaining attendance of staffs and sending the same for salary processing, leave records, managing security, housekeeping, tour & travel, pantry, guest house accommodation & maintenance
- Managing Annual Maintenance Contracts, Raising Purchase requisition (PR) for generation of Purchase Order (P.O.) of vendors
- Looking after overall employee reimbursements, verifying from all concerned authorities and send to HO
- Follow up with HO for payments
- Follow up with HO for any rectification
- Maintaining all AP(Account Payee) entries in CIT(online portal) related to vendor payments and then send to HO for approval
- Providing PO details to the vendors against the raised PR’s
- Maintaining data tracker of PR & PO and all the bills (admin invoices & employee reimbursement) which were send to HO
- Preparing the monthly provision with the help of PR & PO tracker
- Organizing various in-store events, employee engagement activities, CRM activities for S&M Team, Coordinating the entire CSR activity
Executive Administrator & HR Coordinator
Global Group (GTL Limited)
07.2009 - 08.2010
- Managing Vendors, Security, Housekeeping, Tour & Travel, Pantry, Guest House Accommodation & Maintenance, Annual Maintenance Contracts, Bill verification and coordination with Commercial for payment
- Invite quotation cost comparison, negotiation & Travel Management
- Procurement of stationery, Keeping tracks of the office stationery items, Keeping tracks of payments of electricity & telephone bills
- Booking of hotels, cab, air & rail tickets as required
- Maintaining attendance of staffs and sending the same for salary processing, Leave records, Processing of Full & Final settlement of resigned staffs
- Preparing MIS and sending it to Zonal office & HO
Executive Administrator
Future Group(PRIL)
Guwahati
03.2008 - 06.2009
- Proper Maintenance of the store fixtures and furniture, Managing Vendors, Security, Housekeeping, Tour & Travel, Pantry, Guest House Accommodation, Annual Maintenance Contracts, Bill verification and coordination with Commercial for payment
- Vendor management, invite quotation cost comparison, negotiation & Travel Management
- Procurement of stationery, Keeping tracks of the office stationery items & non-sale stationery, Keeping tracks of payments of electricity, telephone bills
- Booking of hotels, cab, air & rail tickets as required
- Preparing MIS and sending it to Zonal office & HO
Admin Executive
ZTE Telecom India Pvt Ltd under Adecco
Guwahati
10.2007 - 02.2008
- Managing Vendors, Security, Housekeeping, Tour & Travel, Pantry, Guest House Accommodation & Maintenance, Annual Maintenance Contracts, Vendor management; invite quotation cost comparison, negotiation, Travel Management – invite quotations, cost comparison, Negotiations, bill verification, follow up for payments
- Procurement of stationery, keeping tracks of the office stationery items, Keeping tracks of payments of electricity, telephone bills
- Booking of hotels, cab, air & rail tickets as required
- Responsible for allocating daily activation data to service advisors, Keeping track record of data allocated and send the report to the Circle office
- Maintaining the attendance of the staffs and send the same to HO for salary process
- Preparing MIS and sending it to Zonal office & HO
Admin Coordinator
ICICI Prudential LIC Ltd under Teal Lease
Guwahati
12.2006 - 09.2007
- Maintaining application tracker, Cheque segregating, Maintenance of office furniture & other assets, Keeping track of the requirements of spoke locations
- Managing Vendors, Security, Housekeeping, Tour & Travel, Pantry, Guest House Accommodation & Maintenance, Annual Maintenance Contracts, Vendor management; invite quotation cost comparison, negotiation, Travel Management – invite quotations, cost comparison, Negotiations, bill verification, follow up for payments
- Procurement of stationery, keeping tracks of the office stationery items, Keeping tracks of payments of electricity, telephone bills
- Booking of hotels, cab, air & rail tickets as required
- Preparing MIS and sending it to Zonal office & HO
Education
B.A -
Digboi College
01.2001
HS (Arts) -
Vivekananda Vidyalaya
01.1998
HSLC -
Vivekananda Vidyalaya
01.1996
Skills
- C
- MS Word
- PowerPoint
- Excel
- Task delegation
- Clear communication
- Policy implementation
- Negotiation
- Regulatory compliance
- Vendor management
- Cross-functional teamwork
- Documentation and reporting
- Staff training and development
- Work prioritization
Accomplishments
- Awarded as best coordinator at Bharti Infratel Limited for conducting the CSR activity at Nagaland, Mokokchung District.
Personal Information
- Date of Birth: 07/13/80
- Gender: Male
- Nationality: Indian
- Marital Status: Married
Hobbies and Interests
- Travelling
- Listening to music
- Cooking
Disclaimer
I do hereby declare that all the information stated above is factual and correct to the best of my knowledge and belief.
Languages
- English
- Hindi
- Assamese
- Bengali
Academicaccolades
- B.A, Digboi College, Dibrugarh University, 2001
- HS (Arts), Vivekananda Vidyalaya, AHSEC, 1998
- HSLC, Vivekananda Vidyalaya, SEBA, 1996
Individualoverview
A dedicated individual with strong leadership qualities, effective management skills, a results-oriented approach, a positive attitude, an outgoing personality, and the ability to perform well under pressure.
Timeline
Manager Administration and Facility
Baazar Retail Private Limited
07.2024 - Current
Senior Executive Administrator
Aditya Birla Fashion & Retail Limited
06.2014 - Current
Support Admin Executive
HFCL under AAPT Outsourcing Pvt. Ltd
07.2013 - 05.2014
Executive Administrator & HR Coordinator
Bharti Infratel Limited under Randstad India Limited
09.2010 - 07.2013
Executive Administrator & HR Coordinator
Global Group (GTL Limited)
07.2009 - 08.2010
Executive Administrator
Future Group(PRIL)
03.2008 - 06.2009
Admin Executive
ZTE Telecom India Pvt Ltd under Adecco
10.2007 - 02.2008
Admin Coordinator
ICICI Prudential LIC Ltd under Teal Lease
12.2006 - 09.2007
B.A -
Digboi College
HS (Arts) -
Vivekananda Vidyalaya
HSLC -
Vivekananda Vidyalaya
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