MS Excel
Punita Barua
Administrator and Procurement
New Delhi,New Delhi
Summary
Dedicated and organized professional with proven experience in administration and procurement. Skilled in vendor coordination, purchase processes, offices management, and record keeping. Seeking a challenging position as a Procurement & Admin Assistant to contribute to efficient business operations through strong support services.
Overview
19
19
years of professional experience
2
2
years of post-secondary education
2
2
Languages
Work History
Purchase Executive
Hospital Infra Solutions Pvt Ltd
01.2012 - 03.2024
- Following up with vendors to obtaining the quotations.
- Making quotations and mailing to the respective clients.
- Create and process purchase orders in the Excel.
- Make advance payment details with accounts department for vendors to release the material on time.
- Coordination with vendor and transporter to process the material on time.
- Track orders and ensure timely delivery of materials and services.
- Maintain accurate records of purchases, pricing, and supplier data.
- Communicate with internal departments to clarify purchase requirements.
- Resolve order discrepancies and support invoice matching with finance.
- Maintained vendor files and procurement records.
Admin Assistant
Hospital Infra Solutions Pvt Ltd
01.2012 - 03.2024
- Provided administrative support to senior managers, ensuring smooth office operations and efficient workflow.
- Managed schedules, arranged meetings, and coordinated travel desk for executives and staff.
- Maintained accurate filing systems for employee (physical and digital).
- Handled incoming calls, emails, and correspondence, ensuring timely and professional responses.
- Monitored office inventory and keeping a record of left over material from site.
- Assisted in payroll preparation to the accounts department and providing attendance sheet for over 40 employees.
- Handling petty cash.
Executive Assistant to the Principal
IDA Pre School
06.2010 - 12.2011
- Provided administrative and clerical support to the principal, ensuring efficient management of daily operations.
- Acted as the first point of contact for parents, staff, and external agencies on behalf of the principal.
- Drafted official correspondence, circulars, meeting agendas, and minutes.
- Coordinated internal communications between departments and teachers.
- Organized and maintained confidential student and staff records, ensuring data privacy and regulatory compliance.
- Assisted in the planning and execution of school functions, inspections, and academic reviews.
- Monitored deadlines and followed up on tasks delegated by the principal to ensure timely completion.
- Maintained records of school policies, attendance, and regulatory documentation.
Executive Assistant cum Office Coordinator
Cottage Industries Exposition Ltd
09.2007 - 05.2010
- Coordinated day-to-day office operations to ensure a smooth, organized, and efficient working environment.
- Supervised office support staff and delegated administrative tasks to improve workflow.
- Maintained inventory of office supplies, placed orders, and monitored usage to control costs.
- Prepared reports, maintained records, and supported HR and finance teams with data entry and documentation.
Office Assistant cum GRE
Dr. Shikha Sharma’s Nutri Health Systems Pvt Ltd
04.2005 - 08.2007
- Welcomed and assisted to clients, ensuring a professional and friendly environment at the front desk.
- Managed office operations including filing, document preparation, data entry, and handling correspondence.
- Scheduled appointments and coordinated meetings for Clinic Head with clients.
- Responded to inquiries via phone, email, and in person, resolving issues.
- Maintained cleanliness and organization of the reception and common office areas.
- Monitored inventory and requested office supplies to ensure uninterrupted operations.
Education
Graduate -
Mahatama Gandhi University
CBSE-XII - undefined
Sr. Sec. School
01.2002 - 12.2002
CBSE-X - undefined
Sr. Sec. School
01.2000 - 12.2000
Skills
Outlook Express
MS Word
MS Excel
Typing Speed 50WPM
Vendor Management
Purchase Orders
Administration
Office Coordination
Documentation
Filing
Communication
Record Keeping
Inventory Management
MS Office
Follow-ups
Scheduling
Quotation Comparison
Cost Control
Accomplishments
- Modular Operation Theatres (MOTs)
- Coordinated with vendors and engineers for smooth installation and commissioning of MOT equipment.
- Ensured timely delivery of OT lights, pendants, laminar flow units, and other critical items.
- Supported hospital management in creating vendor evaluation reports for MOT setup.
- Successfully completed and handed over the project site within the given timeline and budget.
- Ensured smooth handover of the site after completion of procurement and installation activities along with all necessary documents’ Handing over letter with test certificates.
- Project Name/ Hospital: Medanta Lucknow & Patna, Indira Gandhi Eye Hospital Amethi & Lucknow, District Hospital at Uttarakhand etc.
Disclaimer
I hereby declare that the above information is true and correct to the best of my knowledge.
Personal Information
- Date of Birth: 05/01/85
- Nationality: Indian
- Marital Status: Married
Timeline
Purchase Executive
Hospital Infra Solutions Pvt Ltd
01.2012 - 03.2024
Admin Assistant
Hospital Infra Solutions Pvt Ltd
01.2012 - 03.2024
Executive Assistant to the Principal
IDA Pre School
06.2010 - 12.2011
Executive Assistant cum Office Coordinator
Cottage Industries Exposition Ltd
09.2007 - 05.2010
Office Assistant cum GRE
Dr. Shikha Sharma’s Nutri Health Systems Pvt Ltd
04.2005 - 08.2007
CBSE-XII - undefined
Sr. Sec. School
01.2002 - 12.2002
CBSE-X - undefined
Sr. Sec. School
01.2000 - 12.2000
Graduate -
Mahatama Gandhi University
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote
The way to get started is to quit talking and begin doing.
Walt Disney
Software
MS Word
Outlook
Languages
English
Intermediate (B1)
Hindi
Upper intermediate (B2)
Interests
Travelling, Watching web series and singing