Summary
Overview
Work History
Education
Skills
Certification
Languages
Hobbies and Interests
Accomplishments
Timeline
Generic

PURNIMA ROY

Kolkata

Summary

Senior Associate with extensive accounts payable experience at ITC Integrated Business Service Limited. Demonstrated ability in financial analysis and reconciliation, achieving a 5% reduction in customer penalties through process enhancements. Skilled in vendor management and team training, utilizing SAP S/4 HANA for precise reporting and compliance.

Overview

10
10
years of professional experience
1
1
Certification

Work History

Senior Associate (Quality Check Department under Accounts Payable)

ITC Integrated Business Service Limited
01.2024 - Current
  • Preparation of DTP regarding process.
  • Enhancement new process and roll out new company codes
  • Preparation of Exception List and communicate with department to get approval.
  • Maintain the provision list for TDS on basis of vendor. Posting of rectification entry and clearing it.
  • Maintained accurate records in SAP and assisted in reconciling accounts to ensure accuracy
  • Providing UAT and training to the trainers
  • Auditing all the postings which are not passed through Audit Tool (Smartkatch Audit Tool)
  • Follow the TDS exception and review the TDS deduction section and Percentage.
  • Maintain a list of vendors on basis of Lower Deduction Certificate.
  • Maintain a list of vendors on basis of Business turnover to apply the GST rules regarding IRN or E-invoice applicability.
  • Run the T-Code to unblock mass invoices for payment after auditing.
  • Analyze the report and GL analysis using SAP S/4 Hana
  • Proactively handling all outstanding issue within accepted SLA and reducing customer penalty by 5%
  • ERP Tool-SAP S4 Hana & SmartKatch Audit Tool

Senior Analyst (Accounts Payable Department under US team)

Paperchase Accountancy, India
09.2022 - 12.2023
  • Preparation of SOP regarding different types of activity. Part of process designing team at the time of transition.
  • Preparation of vendor list on the basis reporting priority. Vendor creation with proper details and proper form
  • Different type of Reconciliation- Vendor Reconciliation, Mail Reconciliation, Debit balance Reconciliation, Bank Reconciliation.
  • Assisting with build, test deploy activities
  • Preparing File of AP ageing before payment run. Coordinating documents and payment approvals.
  • Find out the duplicate invoice posted in system and delete it from system.
  • Posting of rectification entry as per requirement.
  • Find out the duplicate payments and reverse the payment and chasing the vendor for refund.
  • Reconciliation of W9 form.
  • Bank reconciliation to identify the payment delay and double payment. Month end reporting by Posting journal entries at the month end like accrual journal entries. Mail to vendor for their outstanding payment
  • Analysing the refund entries in bank and post in system. Analyzing the unallocated transactions in system and take action respectively.
  • Analysing the unclear transaction from bank as per US guideline and communicate with departments, vendor to post respective entries.
  • Client – 50Eggs
  • ERP Tool-R365&Fintech

Senior Process Associate (Accounts Payable and Reporting, Auditing Team)

Tata Consultancy Services Ltd., Kolkata, India
Kolkata
09.2018 - 08.2022
  • Preparation of SOP regarding different types of activity. Part of process designing team at the time of transition.
  • AS-IS, TO-BE PROCESSES STUDY, PREPARATION OF BUSINESS BLUE PRINTS
  • Unit testing and UAT Testing, Preparing manuals for end user and End user training.
  • Involvement in month end and year end activities.
  • Solving problems on priority day to day transaction.
  • Authenticating and validating by preparing the reconciliation file of vendor invoices and calculations, while approving them for the Finance Manager.
  • Processing a high value invoice (Rental, Utility, Commission invoices for vendor on monthly basis. Different kind of urgent posting for urgent payment as non-PO posting.
  • Generating MIS Reports, Audit Reports, and other financial reports to keep a track of the financial performance
  • Imparting training to team members on a weekly and monthly basis to clarify their queries and updating them with the new changes in the process, while obtaining valuable feedback for process development
  • Conducting quality check/audit pertaining to Invoice postings. Need to comply all the details on the basis of data before run the payment to prevent the duplicate payments and wrong amount payment.
  • Responsible to maintain a report regarding work in a process as a SME and to gather the process knowledge end to end to design the process
  • Providing suggestions on innovative process improvements and shared lean ideas for system on SAP
  • Client: Tata Steel Limited
  • ERP Tool-SAP S4 HANA(VIM)

Process Associate (Account Payable Department)

Genpact, Kolkata, India
Kolkata
01.2016 - 08.2018
  • Tracked day-to-day activities, conducted financial analysis, and extended support in vendors with reference to the remittance advice.
  • Performed a scrutiny of the Ageing of invoices which are not paid.
  • Indexing the invoices in ERP system through Navision.
  • Interacted with the Managers to analyse monthly Accounts Payable.
  • Supported vendor by query resolution.
  • Generated reports related to ageing trends
  • Anticipated normal payment schedule and monitored the same closely for deviations
  • Dealt with day-to-day general correspondences like letters and emails with efficient handling of accurate records for incoming/outgoing communications and confidential data, while imparting trainings to new joiners
  • Communicate to vendor regarding their part of invoices and reconcile with invoices which are exist in our system through vendor reconciliation.
  • Debit balance reconciliation by generating a report from system to identify the double payment delay payment, extra payment.
  • Bank reconciliation to identify the payment delay and double payment. Month end reporting by Posting journal entries at the month end like accrual journal entries. Mail to vendor for their outstanding payment
  • Client: Egmont, Owens Corning
  • ERP Tool-SAP ECC (Dolphin)
  • ERP Tool-Navision

Education

Bachelor of Commerce (Honours) -

Calcutta University
India
06-2014

12th -

WBHSE
Kolkata
04-2011

10th -

WBBSE
Kolkata
03-2009

Skills

  • Invoice processing and accounts payable
  • Financial analysis and reporting
  • Reconciliation and auditing
  • Statutory compliance
  • Vendor management
  • Team leadership and training
  • Project coordination
  • SOP documentation
  • Power BI expertise
  • Microsoft Office proficiency
  • Master data management
  • Accounts payable
  • General ledger management
  • Accounts receivable
  • Group financial reporting
  • Accounts receivable (FI-AR)
  • Accounts payable (FI-AP)
  • General Ledger (FI-GL)
  • Group reporting

Certification

  • Diploma in Financial Accounting System (Computer Training Institute State Youth Centre)
  • Diploma in Advance Tally.ERP9 (Tally Alliance Centre -Moulali)
  • Perusing SAP FICO Consultant Course

Languages

Languages Known: English, Hindi, and Bengali

Hobbies and Interests

Social Service, Travelling, and Drawing

Accomplishments

  • Received the 'Recognition Award' for exemplary performance and demonstration of Genpact values Managed the accounts and provided all the documentation for audit purposes
  • Received a 'Recognition Award' for providing a process improvement idea at the stage of process design
  • Received recognition regarding the preparation of the SOP, the explanation of the process, and solving the client's query at the time of process designing from Indian clients
  • Received 'Spot Recognition' for handling maximum vendors and reconciliation

Timeline

Senior Associate (Quality Check Department under Accounts Payable)

ITC Integrated Business Service Limited
01.2024 - Current

Senior Analyst (Accounts Payable Department under US team)

Paperchase Accountancy, India
09.2022 - 12.2023

Senior Process Associate (Accounts Payable and Reporting, Auditing Team)

Tata Consultancy Services Ltd., Kolkata, India
09.2018 - 08.2022

Process Associate (Account Payable Department)

Genpact, Kolkata, India
01.2016 - 08.2018

Bachelor of Commerce (Honours) -

Calcutta University

12th -

WBHSE

10th -

WBBSE

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