Pushpa Solanki
Executive Assistant To MD And Office Manager
Faridabad
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Driven and resourceful administrative professional with 15+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
11
11
years of professional experience
7
7
years of post-secondary education
Work History
Executive Assistant to the Managing Director
PP Rolling Mills Pvt Ltd.
Faridabad
07.2022 - 05.2023
- Processed travel expenses and reimbursements for executive team and senior management group.
- Organized and coordinated conferences and monthly meetings.
- Answered high volume of phone calls and email inquiries.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Transcribed meeting minutes to support sales, business development and senior management teams.
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Facilitated training and onboarding for incoming office staff.
- Developed and maintained automated alert systems for important deadlines.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Conducted research and analyzed data to provide detailed reports on various business topics.
- Used advanced software to prepare documents, reports, and presentations.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
Executive Assistant to the Managing Director
Melco India Pvt. Ltd
Faridabad
07.2021 - 07.2022
- Processed travel expenses and reimbursements for executive team and senior management group.
- Organized and coordinated conferences and monthly meetings.
- Transcribed meeting minutes to support sales, business development and senior management teams.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
Operations Manager cum EA
D. Divine Designs Pvt. Ltd
Faridabad
04.2015 - 06.2022
- Introduced new methods, practices, and systems to reduce turnaround time.
- Implemented process improvement to shape organizational culture, optimize procedures for higher efficiency and help company evolve and grow.
- Established positive and effective communication among unit staff and organization leadership, reducing miscommunications, and missed deadlines.
- Supervised operations staff and kept employees compliant with company policies and procedures.
- Developed systems and procedures to improve operational quality and team efficiency.
- Led hiring, onboarding and training of new hires to fulfill business requirements.
- Reduced budgetary expenditures by effectively negotiating contracts for more advantageous terms.
- Tracked trends and suggested enhancements to both challenge and refine company's product offerings.
- Tracked employee attendance and punctuality, addressing repeat problems quickly to prevent long-term habits.
- Identified and qualified customer needs and negotiated and closed profitable projects with high success rate.
- Launched staff engagement, gender diversity and cultural programs in addition to robust reporting tool that increased operational quality.
- Handled problematic customers and clients to assist lower-level employees and maintain excellent customer service.
- Recruited, hired, and trained initial personnel, working to establish key internal functions and outline scope of positions for new organization.
Executive Assistant to the Managing Director
Delhi International Airports
Delhi
05.2012 - 03.2015
- Processed travel expenses and reimbursements for executive team and senior management group.
- Organized and coordinated conferences and monthly meetings.
- Answered high volume of phone calls and email inquiries.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Transcribed meeting minutes to support sales, business development and senior management teams.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
Education
High School Diploma -
Sadhana Education Society
Mumbai 04.2000 - 03.2002
Bachelor of Commerce - Business
L.S. Raheja College of Arts, Commerce & BMS
Mumbai 04.2002 - 03.2005
MBA - Business Administration And Management
Symbiosis Distance Learning
Mumbai 04.2014 - 03.2016
Skills
Filing and data archiving
undefinedTimeline
Executive Assistant to the Managing Director
PP Rolling Mills Pvt Ltd.
07.2022 - 05.2023
Executive Assistant to the Managing Director
Melco India Pvt. Ltd
07.2021 - 07.2022
Operations Manager cum EA
D. Divine Designs Pvt. Ltd
04.2015 - 06.2022
MBA - Business Administration And Management
Symbiosis Distance Learning
04.2014 - 03.2016
Executive Assistant to the Managing Director
Delhi International Airports
05.2012 - 03.2015
Bachelor of Commerce - Business
L.S. Raheja College of Arts, Commerce & BMS
04.2002 - 03.2005
High School Diploma -
Sadhana Education Society
04.2000 - 03.2002
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