R. Balaji
Administrative Professional
Sriperumbudur
Summary
Results-driven administrative professional prepared to excel in high-pressure environments. Known for managing executive schedules, coordinating travel arrangements, and streamlining office operations to enhance efficiency. Emphasizes team collaboration and adaptability to meet evolving organizational needs, with skills in time management and problem-solving.
Overview
22
22
years of professional experience
1
1
Certification
2
2
Languages
Work History
Executive Secretary to Vice Chancellor
St. Joseph University
07.2025 - Current
- Working as Executive secretary to Vice chancellor in St.Joseph university, Palanjur from 16.07.2025
- Admin Experience: Roles and responsibilities
- Position : Executive secretary to Vice chancellor
- Administrative & Office Management
- Manage the daily operations of the Vice-Chancellor’s office.
- Organize, prioritize, and follow up on all incoming correspondence (emails, letters, memos).
- Maintain confidential files, records, and documents.
- Ensure proper documentation and archiving of official communication.
- Coordinate with various university departments to ensure smooth workflow.
- Conduct basic research, compile data, and prepare summaries for the VC.
- Assist in drafting speeches, presentations, and reports.
- Monitor deadlines and help ensure timely completion of initiatives under the VC’s supervision.
- Scheduling & Calendar Management
- Maintain and update the VC’s schedule, appointments, and meetings.
- Arrange internal and external meetings, conferences, and events.
- Provide reminders and prepare necessary briefing materials ahead of each meeting.
- Ensure the VC’s time is used efficiently by prioritizing engagements.
- Communication & Liaison
- Act as the primary point of contact for the VC’s office.
- Communicate on behalf of the Vice-Chancellor with faculty, staff, governing bodies, and external stakeholders.
- Draft and review official letters, notices, emails, and reports.
- Serve as liaison between the VC and departments, government bodies, donors, and partner institutions
- Meeting Preparation & Follow-Up
- Prepare agendas, minutes, and action points for meetings chaired by the VC.
- Collect data, reports, and background information needed for decision-making.
- Follow up on action items assigned by the VC to various departments.
- Support planning and documentation for Senate, Academic Council, and Board of Governors meetings.
- Event Coordination
- Arrange official travel for the Vice-Chancellor (tickets, accommodation, logistics).
- Coordinate university events, workshops, or ceremonies involving the VC.
- Prepare travel briefs, itineraries, and relevant documents.
- Confidentiality & Professional Conduct
- Handle sensitive and confidential information with discretion.
- Maintain professionalism in all communications and interactions.
- Verify accuracy and completeness of documents before presenting them to the VC.
- Office Resource Management
- Maintain office supplies and coordinate with procurement if needed.
- Ensure proper functioning of office equipment and facilities.
- Additional Responsibilities:
- Handling coordination work of candidates for Teaching n NTS(Screening).Coordinator
- Preparing Purchase order duly getting the VC approval for purchase of materials.
Business Development Manager
Cashfish International Limited
03.2025 - 06.2025
- Worked as Business development manager from 05.03.2025 to 09.06.2025
Executive Secretary to Director
Saveetha University
06.2013 - 03.2024
- Worked as an Executive Secretary to the Director at Saveetha University from June 6, 2013, to March 10, 2024.6.2013 to 10.03.2024
- Saveetha University: Period (06.06.2013 – 10.03.2024)
- Position : Executive secretary to Managing director.
- Roles and Responsibilties:
- Administrative & Office Management.
- Scheduling & Calendar Management
- Communication & Liaison.
- Meeting Preparation & Follow-Up
- Event Coordination.
- Confidentiality & Professional Conduct.
- Office resource management
- Additional Roles and Responsibities
- Admission coordinator from 2015 to 2018
- Involved in the coordination and construction followup activities of Saveetha Allied health sciences block(SCAHS G+12)
- Saveetha Round building(G+5)
- Saveetha Corporate Block(G+2)
- SMCH Boys & Girls Hostel (G+5)
- Saveetha College of Nursing Hostel (G+5)
- Saveetha Engineering college Boys & Girls Hostel.
- Saveetha Staff quarters(G+2)
- Saveetha Balamurugan temple–Construction & Coordination activities-Monolithic stone -40 feet.
- Saveetha Guest house construction (G+2) Coordinator-Events-
- Hospitality Committee member for NAAC, NBA and Anna university inspection.
- Coordinator- Graduation- Printing & designing banner, Invitations, Hospitality-committee for Chief guests.
- Coordinator- Publishing ad for college-Hindu & TOI.
- Event coordinator- Save a life (CPR).
- Handled confidential information in professional manner.
- Improved internal communication by creating informative reports, presentations, and memos for executives and team members.
- Facilitated smooth travel arrangements for executives, ensuring seamless itineraries and accommodations.
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
- Served as a liaison between executives, staff members, clients, and stakeholders to maintain effective communication channels.
- Developed and implemented office policies and procedures to facilitate smooth workflow.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Supported project completion through diligent tracking of milestones, deadlines, resources allocation making sure that all projects were executed successfully.
- Boosted morale within teams by fostering a positive work environment with open lines of communication.
- Improved accuracy of minutes and reports with thorough review and editing practices.
- Maintained strict confidentiality of sensitive information, safeguarding company and client data.
- Filed paperwork and organized computer-based information.
Secretary to Principal
St. John's International Residential School
06.2010 - 01.2013
- Worked as Secretary to the Principal in St. John’s International Residential school - Poonamallee from 01.06.2010 to 10.01.2013.
- Answered multi-line phone system and enthusiastically greeted callers.
- Prepared professional correspondence, including memos, letters, and emails, ensuring accuracy and timeliness.
- Managed executive calendars, scheduling appointments and meetings to optimize time management.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Scheduled appointments and conducted follow-up calls to clients.
Admin Executive
Model Matric. Hr. Sec School
06.2008 - 05.2010
- Worked as Admin Executive in Model Matric. Hr. sec school from 01.06.2008 to 30.05.2010.
- Interviewed, recruited and trained new onboarding candidates.
- Achieved company growth by implementing strategic marketing plans and business development initiatives.
- Spearheaded company rebranding initiative, resulting in significantly improved market presence and customer engagement.
- Identified and qualified customer needs and negotiated and closed profitable projects with high success rate.
Assistant Admin Executive
Model Matric. Hr. Sec School
05.2004 - 06.2005
- Worked as Assistant Admin Executive in Model Matric. Hr. sec school from 30.05.2004 to 05.06.2005.
Education
M.C.A - Computer Application
Anna University
Chennai06-2008
B.C.A - Computer Applications
Madras University
Chennai, India11-2004
H.S.C -
Model Matric. School
Tondiarpet05-2001
S.S.L.C -
Model Matric. School
Chennai, India05-1999
Skills
ATTENTION TO DETAIL
COORDINATION
LEADERSHIP
TEAM BUILDING
TEAMWORK
TIME MANAGEMENT
Well organized and able to prioritize work in an efficient manner
Good level of numeracy
Good at juggling tasks and prioritizing
Good telephone manners
Office Administration
Secretarial duties
MS- office, Designing canva
Interests
Playing Cricket, Learning New things, Listening to Music, Playing Shuttlecock
Accomplishments
- Runner up - School level - Table Tennis Competition.
- Assistant - School Pupil Leader in XII Std.
- Received “Service Award” in Saveetha Institute of Medical and Technical Sciences for completion of 5 years and 10 years.
Certification
Accel IT Academy- Hardware and Networking
TRAINING
I have done Hardware and Networking course in Accel-IT academy
DECLARATION
I hereby declare that the above furnished information is true to the best of my knowledge. Date: Place: R.Balaji Signature
RESPONSIBILITIES
- Maintaining an effective administration system.
- Rapidly responding to and resolving any administrative problems.
- Coordinating office procedures.
- Making sure that information is quick and easy to locate.
- Sorting and distributing incoming post.
- Receiving and redirecting telephone calls.
Timeline
Executive Secretary to Vice Chancellor
St. Joseph University
07.2025 - Current
Business Development Manager
Cashfish International Limited
03.2025 - 06.2025
Executive Secretary to Director
Saveetha University
06.2013 - 03.2024
Secretary to Principal
St. John's International Residential School
06.2010 - 01.2013
Admin Executive
Model Matric. Hr. Sec School
06.2008 - 05.2010
Assistant Admin Executive
Model Matric. Hr. Sec School
05.2004 - 06.2005
M.C.A - Computer Application
Anna University
B.C.A - Computer Applications
Madras University
H.S.C -
Model Matric. School
S.S.L.C -
Model Matric. School