Summary
Overview
Work History
Skills
Websites
Certification
Summary - Career Highlights
Timeline
Generic

Lallima Mahindru

Executive Assistant
Delhi

Summary

Chief Executive Assistant with 12 years of experience providing high-level support to C-suite executives at multinational corporations in New York, Australia, San Diego, Singapore, and London. Expertise in marketing, focusing on brand positioning and demand generation. Skilled in creating detailed MIS reports, statistical analyses, board-level presentations, dashboards, PMO trackers, pivot tables, and more. Active member of the Global Executive Assistants Forum in San Diego, volunteering and holding various roles. Received 'Certificate of Excellence' for professionalism. Fluent in English and Hindi with working knowledge of French. Proficient in enterprise tools like Zoho, Concur, TLSM, Salesforce, and other relevant business applications.

Overview

17
17
years of professional experience
3
3
Certifications

Work History

Executive Assistant to VP

Adobe
06.2022 - 06.2025
  • Efficiently managing the complex global calendar, coordinating leadership meetings, offsite events, board sessions, and cross-functional engagements across multiple time zones.
  • Facilitate seamless communication with internal executives and high-profile external stakeholders, demonstrating executive-level etiquette and stakeholder management.
  • Maintaining strict confidentiality and exercise sound judgment when handling sensitive information.
  • Plan and execute all aspects of domestic and international travel, ensuring smooth itineraries and logistics.
  • Manage expense reimbursements, invoices, and purchase orders with accuracy and adherence to company policies.
  • Proactively identify and resolve operational challenges, continuously improving processes and workflows.
  • Balance multiple priorities with strong project and task management skills to meet tight deadlines effectively.
  • Support internal communications and employee engagement initiatives, while also leading special projects as needed with initiative, adaptability, and a results-driven mindset.
  • Conducted in-depth market research and data analysis to identify emerging trends, competitive landscapes, and strategic business opportunities.
  • Prepared insightful reports and dynamic presentations summarizing key findings and recommendations for senior stakeholders.
  • Assisted in the development and refinement of business plans and corporate strategies.
  • Evaluated the financial viability of new projects, ventures, and investment opportunities, providing data-driven insights.
  • Tracking of project progress, monitoring key milestones, and provide regular updates.
  • Preparing reports and presentations summarizing findings for the critical projects.

Executive Assistant to Chief Operating Officer-APAC & President and Managing Director (SAP-India)

SAP
Delhi
04.2015 - 03.2021
  • Served as a strategic administrative partner to the Executive Board, overseeing high-level administrative functions and the execution of complex business initiatives.
  • Managed an intensive and dynamic calendar of appointments for C-suite executives, ensuring seamless coordination of logistics, including travel, accommodations, and business engagements.
  • Oversaw Travel & Expense management for the COO using Concur, ensuring compliance with SAP policies and corporate expense guidelines.
  • Prepared high-impact documentation and communications, with a focus on precision, clarity, and content alignment with organizational objectives.
  • Created executive-level presentations, statistical analyses, MIS reports, newsletters, and other critical materials to support Board meetings and strategic reviews.
  • Leveraged strong written and verbal communication skills to facilitate effective collaboration and engagement with internal departments and external stakeholders globally.

Program Manager (Global Marketing Operations)

ArisGlobal
07.2013 - 03.2015
  • Developed and implemented global marketing strategies in alignment with Goto-Market (GTM) initiatives, ensuring consistency across all key regions and business verticals.
  • Designed and delivered a comprehensive marketing services portfolio tailored to priority market segments, driving brand visibility and customer engagement.
  • Ensured effective execution and alignment of tradeshows, marketing campaigns, product launches, and signature events by collaborating closely with key business and TLI leaders.
  • Conceptualized, executed, and evaluated event-driven marketing programs, including sales conventions, industry tradeshows, partner events, sponsorship activations, and public relations initiatives.
  • Led strategic planning, vendor negotiations, and execution of global events, ensuring on-time delivery within defined budgets and maintaining high-quality standards.
  • Cultivated and sustained relationships with media, trade show organizers, and agencies to identify and leverage unique sponsorship and branding opportunities, enhancing global brand presence.
  • Developed and managed project timelines and execution plans, coordinating efforts across marketing, sales, subject matter experts, and third-party vendors to ensure smooth event delivery.
  • Created detailed documentation, statistical reports, and performance dashboards to monitor and analyze the impact and growth of marketing initiatives, including tradeshows, roadshows, virtual events, webinars, user conferences, and press activities.
  • Ensured efficient lead capture and flow into Salesforce, generating management-level reports on key campaign metrics (CILO - Contacts, Inquiries, Leads, Opportunities), including detailed ROI analysis and strategic insights.

Executive Assistant to Managing Director & Executive Director (Executive Board)

Caparo Vehicle Products
06.2011 - 05.2013

Executive Assistant to Executive Director

Caparo Vehicle Products
02.2008 - 05.2011
  • Efficiently manage complex and high-level executive calendars, ensuring seamless coordination of appointments, meetings, and events, with full alignment of all logistical and administrative support.
  • Plan and execute global conferences and leadership summits for Board Executives, both domestically and internationally, ensuring end-to-end coordination and excellence in delivery.
  • Prepare executive-level materials, including board presentations, meeting agendas, and minutes, ensuring accuracy, confidentiality, and alignment with strategic objectives.

Skills

Project Management

Documentation

Executive support

Schedule & calendar planning

Travel coordination

Strategic planning

Advanced MS office suite

Process improvements

Presentation development

Financial services

Task delegation

Business writing

Certification

Talent Management

Summary - Career Highlights

  • Proven track record of over 12 years as a Chief Executive Assistant, supporting C-suite executives including COO, CEO, CIO, and Board Members at leading multinational corporations.
  • Extensive global exposure, providing high-level support to board executives across regions including New York, Australia, San Diego, Singapore, and London.
  • Strong marketing acumen, with hands-on experience in designing and delivering marketing services portfolios for key business segments, including brand positioning and demand generation.
  • Advanced reporting and presentation skills, with a sharp eye for detail - proficient in creating MIS reports, statistical analyses, board-level presentations, dashboards, PMO trackers, pivot tables, and more.
  • Active contributor to the Global Executive Assistants Forum in San Diego, including volunteer roles and participation as a member.
  • Recognized for excellence, awarded a 'Certificate of Excellence' for consistently demonstrating professionalism in support of C-level executives.
  • Multilingual capabilities - Fluent in English and Hindi; working knowledge of French.
  • Tech-savvy professional, proficient in enterprise tools such as Zoho, Concur, TLSM, Salesforce, and other relevant business applications.

Timeline

Executive Assistant to VP

Adobe
06.2022 - 06.2025

Executive Assistant to Chief Operating Officer-APAC & President and Managing Director (SAP-India)

SAP
04.2015 - 03.2021

Program Manager (Global Marketing Operations)

ArisGlobal
07.2013 - 03.2015

Executive Assistant to Managing Director & Executive Director (Executive Board)

Caparo Vehicle Products
06.2011 - 05.2013

Executive Assistant to Executive Director

Caparo Vehicle Products
02.2008 - 05.2011

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Lallima MahindruExecutive Assistant