Rabiya Begum
Summary
Dynamic SAP PMO professional with a proven track record at HCL Technologies, excelling in project lifecycle management and stakeholder engagement. Adept at resource allocation and financial reporting, I drive successful SAP implementations, enhancing customer satisfaction and team productivity. Committed to compliance and continuous improvement, I foster strong relationships across diverse teams.
Overview
6
6
years of professional experience
Work History
SAP PMO
KUDZUIFOTECH PVT LTD
11.2024 - Current
- Establish and enforce best practices, processes, and standards for SAP project management
- Project Governance & Oversight
- Ensure SAP project alignment with organizational business goals and objectives
- Monitor project progress to ensure it adheres to the scope, schedule, and budget
- Provide senior leadership with regular updates on project status, risks, and issues
- Establish and ensure compliance with SAP governance frameworks, standards, and methodologies (e.g., ASAP, Agile, or Hybrid methodologies)
- Develop detailed project plans, timelines, and resource allocation strategies for ongoing and upcoming SAP projects
- Allocate resources across multiple SAP initiatives, ensuring the right mix of technical expertise, business knowledge, and project management skills
- Support the recruitment, training, and upselling of the project team in the latest SAP technologies and methodologies
- Proactively identify, assess, and manage risks associated with SAP projects (e.g., technical, operational, financial, or organizational)
- Implement risk mitigation strategies to ensure smooth project delivery and business continuity
- Manage the resolution of project-related issues, ensuring timely escalation to senior leadership when needed
- Facilitate communication between internal stakeholders (e.g., business units, IT teams, executives) and external vendors or consultants involved in the SAP projects
- Ensure timely and transparent reporting on project progress, milestones, KPIs, and performance metrics to relevant stakeholders
- Manage expectations of stakeholders and provide regular updates to ensure alignment across the board
- Develop and implement change management strategies to ensure smooth SAP adoption by users and stakeholders
- Ensure effective user training programs, communication plans, and readiness assessments are in place to support the transition to new SAP systems
- Oversee the development of training materials and ensure ongoing user support during and after the implementation phase
- Track and monitor the financial performance of SAP projects, ensuring they stay within budget
- Work closely with the finance team to assess project costs, track expenses, and ensure efficient use of resources
- Prepare and present budget reports and financial forecasts to senior leadership
- Ensure that SAP project deliverables meet established quality standards, addressing any defects or issues before delivery
- Implement and manage quality assurance processes, including code reviews, testing, and validation for all SAP modules
- Identify and incorporate best practices and lessons learned from previous projects into current and future SAP implementations
- Lead post-implementation reviews and continuous improvement efforts for ongoing SAP projects
- Oversee the entire lifecycle of SAP projects, from inception to closure, ensuring each phase is completed successfully
- Ensure the effective use of SAP Solution Manager or other tools for project management, documentation, and quality control
- Support in system upgrades, migrations, and post-implementation support activities, ensuring projects are seamlessly transitioned from development to production
- Manage relationships with external vendors, SAP consultants, and third-party service providers
- Coordinate with vendors for software implementation, configuration, and technical support
- Negotiate contracts, SLAs (Service Level Agreements), and ensure vendor deliverables are met in alignment with project goals
PMO Professional
HCL Technologies
06.2021 - 05.2023
- Supported SAP implementation projects for both domestic and international clients contributing to successful outcome and higher customer satisfaction
- Led daily scrum calls, updated project status and maintained strict compliance with internal policies
- Created and managed SAP projects onboarded vendors and handled Purchase order creation
- Monitoring project progress, updating project schedules, and preparing status reports
- Identifying potential risks and issues, documenting them, and coordinating with project managers to develop mitigation plans
- Ensuring that resources are allocated efficiently across projects and addressing any resource conflicts or shortages
- Facilitating communication between project teams and stakeholders, organizing meetings, and ensuring that everyone is aligned on project goals and progress
- Reviewing project deliverables to ensure they meet quality standards and project requirements
- Maintaining project documentation, ensuring compliance with organizational standards and methodologies
- Providing support to project managers and team members and organizing training sessions to enhance project management skills
HR Retention Partner
HCL Technologies
02.2020 - 05.2021
- Effectively handles multiple bench associates to deploy them in a new project
- Responsible for creating Bench report, Work Demand report, Retention report for deployment of bench talents
- Collecting job requirements and posted job description on internal portals
- Deploying the available talents to an equivalent role and skill by collaborating with higher management
- As part of performance strategy, conducting management-employee meetings can increase retention
- Managed company organizational structure, responsibilities, and staffing levels, creating strong hierarchy channels
- Worked with department heads to understand their talent needs and reduce the time to hire to fill those needs
- Educating bench talents on organization policy, benefit programs and wellness programs
- Advised and counseled on company rules, policies, procedures and corrective action to maintain employee consistency
- Creating a filed report for bench talents for every month
- Drafted weekly communication between HR department and employee
SAP PLM SPECIALIST
HCL Technologies
06.2019 - 01.2020
- Medical Devices Research and Development support performing SAP PLM (ECR, ECM and Non ECRO activities), Packaging development, Design Verification Studies and Lab Equipment Test Method Validation activities
- Effectively handles multiple Sustenance and Testing projects with a four-member team
- Excellent contributor towards team development where took opportunities to improve the team's productivity and skill by organizing Brainstorming and Awareness sessions
- Create ECR, ECM and Non ECRO number in SAP
- Performs objects link (Document, Material, Mat BOM and Task list) to ECR / ECM for feasibility check
- Perform document route for review / approval to respective approvers such as (R&D, Quality, Marketing, Regulatory and Medical affairs)
- Perform conflict report check to the ECR and analyze the detail report of ECR
- Identify the SKUs using product structure reporting
- Link the approved document in respective DHF Folder and retrieve the documents list which are linked in DHF folder
- Performed Content Review on Technical documents (Design Verification documents) Maintaining Design History Files and Records for traceability purposes
- Performs DHF Gap Analysis and DHF Remediation for individual product portfolio
- Performed ISO Gap Analysis of product standards based on project requirement
Skills
- Employee Retention
- People Management
- Escalation Management
- Administration
- PMO
- Customer handling
- MS Office
- SAP PLM
- Portfolio Management
- Stakeholder Engagement
- Resource Allocation
- Resource Allocation
- Compliance with Regulatory Standards
- Training and Development
- Performance Monitoring (KPIs)
- Project Lifecycle Management
- Financial Reporting
- Escalation Management
Languages
- English
- Hindi
- Tamil
Personal Information
- Father's Name: Ayubkhan
- Nationality: Indian
Timeline
SAP PMO
KUDZUIFOTECH PVT LTD
11.2024 - Current
PMO Professional
HCL Technologies
06.2021 - 05.2023
HR Retention Partner
HCL Technologies
02.2020 - 05.2021
SAP PLM SPECIALIST
HCL Technologies
06.2019 - 01.2020
Similar Profiles
Randhir Kumar PrasadRandhir Kumar Prasad
Stacker at Engineering and Allied Services Pvt. Ltd, Lift & Shift India Pvt. Ltd, Roadwings International Pvt. Ltd, Western Carriers India Pvt. Ltd, Tractor India Pvt. Ltd, Transworld Terminal Pvt. LtdStacker at Engineering and Allied Services Pvt. Ltd, Lift & Shift India Pvt. Ltd, Roadwings International Pvt. Ltd, Western Carriers India Pvt. Ltd, Tractor India Pvt. Ltd, Transworld Terminal Pvt. Ltd
Pranay DubeyPranay Dubey
Director / Authorized Signatory Operations at Shantanu Transnational Life Sciences Pvt. Ltd. & Shree Shyam Balaji Agrovet Pvt. LtdDirector / Authorized Signatory Operations at Shantanu Transnational Life Sciences Pvt. Ltd. & Shree Shyam Balaji Agrovet Pvt. Ltd
VAMSI KRISHNAVAMSI KRISHNA
Power BI Developer at Client:Acabes International Pvt. Ltd., (Payroll: Evolcess Technologies Pvt Ltd)Power BI Developer at Client:Acabes International Pvt. Ltd., (Payroll: Evolcess Technologies Pvt Ltd)
PEDRO SALAS ESCARCEGAPEDRO SALAS ESCARCEGA
SAP PMO at Sun Packaging de MexicoSAP PMO at Sun Packaging de Mexico
Kanessa CooperKanessa Cooper
Senior SAP PMO at NTT DataSenior SAP PMO at NTT Data