Ragavendran A
OTC Billing PTP PO & GRN Preparation
Usilampatti
Summary
PTP / P2P process knowledge, supplier PO creation and PR workflow follow-up OTC billing preparation, WBS creation, customer PO tracking and invoice documentation Stakeholder management, query handling, reporting and process improvement support GRN tracking, service confirmation coordination and 3-way match support Month-end, quarter-end, half-year and year-end close support SAP, Ariba Guided Buying, Business Warehouse, E-Form, Nessie, Web CIP and MS Office
Results-focused professional with deep understanding of business analytics and data-driven decision-making. Proven ability to generate valuable insights and streamline processes. Known for effective team collaboration and adapting to dynamic environments. Skilled in data interpretation and strategic planning.
Overview
15
15
years of professional experience
Work History
Senior Analyst - OTC Billing & PTP PO Creation / GRN
ATOS GLOBAL IT SOLUTIONS AND SERVICES (P) LTD
12.2017 - Current
- PTP - Supplier PO Creation & GRN Management
- Raise third-party supplier POs and create shopping carts in Ariba Guided Buying.
- Review and validate supporting documents before PR submission, including FBP/CFO approvals, quotations, commercials/workbooks, WBS details and RAB approvals where applicable.
- Create purchase requests, monitor approval workflows, follow up with approvers and support conversion of approved PRs into Purchase Orders.
- Share PO details with requestors and suppliers, investigate rejected PRs/POs, and resubmit after corrections.
- Monitor GRN reminder emails and coordinate with Project Managers and requestors for delivery or service confirmation.
- Initiate or facilitate GRN posting in Ariba/SAP and follow up on pending GRNs to avoid invoice payment delays.
- Support 3-way matches by helping resolve quantity, price, or receipt-status mismatches between PO, GRN, and supplier invoice.
- Coordinate with Procurement, AP, PMs and suppliers on exceptions, audit documentation, ageing POs, pending approvals and outstanding GRNs.
- Support No PO, No Pay compliance, monthly reporting, and process improvement initiatives.
- OTC Billing Preparation & WBS Support
- Create new projects and WBS codes based on billing type, such as T&M and fixed price, and business line requirements.
- Prepare T&M invoices based on PM requests, time booking, WIP posting, material usage, supplier invoice inputs, and milestone billing.
- Maintain Fixed Price, output-based and periodic billing trackers covering quarterly, half-yearly and yearly billing cycles.
- Maintain customer PO trackers and align contract values for accurate invoicing.
- Prepare invoice supporting documents and share them with customers, requestors and finance teams.
- Maintain approved project details, invoice trackers, customer PO and backing documents; follow up for PO copies and notify PMs/requestors in time for invoice creation.
- Handle queries from PMs, customers, Finance, Treasury and management teams.
Senior Analyst - General Ledger
HEWLETT PACKARD ENTERPRISE (HPE)
06.2013 - 05.2017
- Prepared and posted monthly fixed and accrual journals in SAP.
- Booked expense and receipt journal entries for intercompany transactions and invoice creation.
- Prepared monthly reversal journals and reconciliations by reversing accrual entries posted manually.
- Identified uncleared open items, followed up for supporting documents and cleared open items for subsequent months.
- Reconciled general ledger accounts and performed journal entries to keep accounting records updated.
- Performed monthly and annual general ledger checks to ensure accuracy of accounting records.
- Supported month-end and year-end financial closing activities.
- Prepared accrual, prepaid, recurring and standard journal entries in a timely manner.
- Coordinated with teams for monthly audit schedules and account review meetings.
- Worked across multiple sites and ERP tools including SAP, BW and AssureNet.
- Prepared month-end, quarter-end and year-end financial reports.
- Handled client calls and emails related to accounting reports, and investigated issues across departments.
- Supported internal and external audits by working closely with audit teams on requirements and deliverables.
Associate, Credit Card Fraud Recovery
TCS E-SERVE
06.2011 - 04.2013
- Handling MasterCard and Visa Card chargebacks for Card Not Present environment
- Analyzing the card holder comment and resolve their query.
- Analyze the customer service notes & Issue temporary credit to customer account.
- Investigate that fraud transaction and recover the money within a specified period.
- Sending Affidavit to the merchant and recovering the amount.
- Review and analyze documents from merchant and doing the Representment process.
- Safe Reporting-Reporting the fraud transaction happened in the debit card for the bank purpose
- 1.10 years
Education
M.B.A - Finance & Marketing
Karunya School of Management, Karunya University
05-2010
B.B.M - Accounts, Commerce, Business Mathematics & Statistics and Economics
Bharathidasan College of Arts & Science
04-2007
Skills
Intermediate to advanced MS Office skills with strong quantitative and analytical ability
Strong interpersonal, oral and written communication skills with experience working in a fast-paced global environment
Adaptable and quick learner with ERP end-user experience in SAP, E-Form, Business Warehouse, Nessie and Web CIP
Accomplishments
- Recognised as Star Performer of the Month.
- Processed various Kaizen / process improvement initiatives.
- Supported Business Continuity Planning activities during the Chennai 2015 floods.
- Received appreciations for extended support during MEC and business-critical needs.
- Received financial rewards for support during project migration and stabilisation.
DECLARATION
I hereby declare that the above-mentioned information is true to the best of my knowledge. A. Ragavendran
Timeline
Senior Analyst - OTC Billing & PTP PO Creation / GRN
ATOS GLOBAL IT SOLUTIONS AND SERVICES (P) LTD
12.2017 - Current
Senior Analyst - General Ledger
HEWLETT PACKARD ENTERPRISE (HPE)
06.2013 - 05.2017
Associate, Credit Card Fraud Recovery
TCS E-SERVE
06.2011 - 04.2013
B.B.M - Accounts, Commerce, Business Mathematics & Statistics and Economics
Bharathidasan College of Arts & Science
M.B.A - Finance & Marketing
Karunya School of Management, Karunya University