Rahul Bhola
Gurugram
Summary
Seasoned and results-oriented Administrative Manager with over 12 years of progressive experience in corporate administration, office management, vendor coordination, travel operations, and facilities management. Adept at building administration functions from the ground up, streamlining operations, and leading cross-functional support teams. Known for delivering cost-effective operational solutions, maintaining high service standards, and supporting organizational growth through structured administrative systems. Proven track record across diverse industries and corporate environments.
Overview
15
15
years of professional experience
2
2
Languages
Work History
Lead – Admin & Operations
LMS India Pvt. Ltd.
03.2025 - Current
- Established the administration department from ground zero, developing and implementing standard operating procedures, and company-wide administrative policies.
- Directed the complete IT and office infrastructure setup, ensuring efficient support for technical and operational needs.
- Oversaw vendor identification, onboarding, and contract management across office maintenance, IT, housekeeping, and support services.
- Managed full-spectrum inventory operations, including procurement, stock tracking, vendor negotiations, and usage reporting.
- Handled travel desk responsibilities, including domestic and international bookings, visa processing, hotel, and transport coordination.
- Led compliance with facility safety, hygiene standards, and regulatory requirements across administrative functions.
Executive Administrative Assistant
Karix Mobile Pvt. Ltd.
08.2021 - 03.2024
- Streamlined administrative processes to enhance organizational objectives and office efficiency.
- Maintained inventory levels, preventing shortages in supply closets.
- Generated packing slips and arranged courier deliveries for shipment packages.
- Collaborated with senior administrative assistants to fulfill requests from management.
- Processed onboarding paperwork for new hires and rehires.
- Reconciled company credit cards, expense accounts, and financial records.
- Managed preparation of tender documents and critical company records.
- Coordinated logistics for company events to ensure successful execution.
- Developed filing systems to maintain confidential records of personnel information and business activities in accordance with company policies.
Assistant Manager – Administration
TLC Relationship Management Pvt. Ltd.
03.2019 - 05.2020
- Delivered comprehensive administrative support, including lease management and vendor contracts.
- Coordinated with other departments to ensure smooth flow of operations.
- Monitored branch-level expenses to ensure strict budget compliance.
- Oversaw procurement of office supplies to maintain operational efficiency.
- Managed employee reimbursements and attendance reporting for accurate record-keeping.
Administration Manager
Sagacious Research Pvt. Ltd.
04.2018 - 02.2019
- Monitored inventory levels of office supplies, ensuring adequate stock at all times.
- Conducted performance reviews for administrative staff members to identify areas of improvement.
- Collaborated with vendors on procurement projects ensuring quality products were delivered on time.
- Performed budgeting duties including forecasting expenditures and preparing financial reports.
- Ensured compliance with organizational policies and procedures as well as applicable laws and regulations.
- Organized business trips for staff members by arranging transport, accommodation, visas.
Administration Coordinator
Pulsar Knowledge Centre Pvt. Ltd.
04.2016 - 03.2018
- Organized flights, insurance, and accommodations for travelers according to their preferences.
- Managed office supplies inventory and placed orders when necessary.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Assisted with the planning of special events by arranging catering services, securing venues and ordering promotional materials.
- Managed day-to-day operational activities related to vendors and suppliers.
- Monitored vendor compliance with contractual obligations, including quality assurance standards.
- Ensured all vendor contracts are properly executed in accordance with legal requirements.
Senior Assistant – Administration
Vdopia Media & Software Solutions Pvt. Ltd.
04.2010 - 03.2016
- Streamlined vendor billing and reimbursements for improved financial accuracy.
- Maintained filing systems both electronically and physically for easy retrieval of data when needed.
- Coordinated internal and external events such as conferences, seminars, and workshops.
- Oversaw office supply inventory, placing orders and managing vendor relationships to ensure timely restocking.
- Coordinated travel arrangements, including flights, accommodations, and itineraries for executive team members.
- Participated in recruitment processes, including scheduling interviews and assisting with new employee onboarding.
- Served as a liaison between senior management and staff, fostering communication and addressing concerns.
- Managed expense reports for senior executives, ensuring accurate submission and timely reimbursement.
- Provided HR administrative assistance to management team.
- Provided administrative support to senior executives in a fast-paced office environment.
- Compiled reports detailing performance metrics such as on-time pickups, transit times, and damages incurred during transit.
Education
MBA - Marketing & Finance
ICFAI University
07.2010
Bachelor of Arts - Economics
Kurukshetra University
04.2008
Skills
- Standard operating procedures
- Vendor management
- Inventory operations
- Compliance oversight
- Event coordination
- Budget management
- Time management
- Team collaboration
- IT infrastructure setup
Disclaimer
I hereby declare that the information provided is true and correct to the best of my knowledge. Signature Rahul Bhola
Timeline
Lead – Admin & Operations
LMS India Pvt. Ltd.
03.2025 - Current
Executive Administrative Assistant
Karix Mobile Pvt. Ltd.
08.2021 - 03.2024
Assistant Manager – Administration
TLC Relationship Management Pvt. Ltd.
03.2019 - 05.2020
Administration Manager
Sagacious Research Pvt. Ltd.
04.2018 - 02.2019
Administration Coordinator
Pulsar Knowledge Centre Pvt. Ltd.
04.2016 - 03.2018
Senior Assistant – Administration
Vdopia Media & Software Solutions Pvt. Ltd.
04.2010 - 03.2016
Bachelor of Arts - Economics
Kurukshetra University
MBA - Marketing & Finance
ICFAI University
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