Summary
Overview
Work History
Education
Skills
Disclaimer
Timeline
Generic

Rahul Bhola

Gurugram

Summary

Seasoned and results-oriented Administrative Manager with over 12 years of progressive experience in corporate administration, office management, vendor coordination, travel operations, and facilities management. Adept at building administration functions from the ground up, streamlining operations, and leading cross-functional support teams. Known for delivering cost-effective operational solutions, maintaining high service standards, and supporting organizational growth through structured administrative systems. Proven track record across diverse industries and corporate environments.

Overview

15
15
years of professional experience
2
2
Languages

Work History

Lead – Admin & Operations

LMS India Pvt. Ltd.
03.2025 - Current
  • Established the administration department from ground zero, developing and implementing standard operating procedures, and company-wide administrative policies.
  • Directed the complete IT and office infrastructure setup, ensuring efficient support for technical and operational needs.
  • Oversaw vendor identification, onboarding, and contract management across office maintenance, IT, housekeeping, and support services.
  • Managed full-spectrum inventory operations, including procurement, stock tracking, vendor negotiations, and usage reporting.
  • Handled travel desk responsibilities, including domestic and international bookings, visa processing, hotel, and transport coordination.
  • Led compliance with facility safety, hygiene standards, and regulatory requirements across administrative functions.

Executive Administrative Assistant

Karix Mobile Pvt. Ltd.
08.2021 - 03.2024
  • Streamlined administrative processes to enhance organizational objectives and office efficiency.
  • Maintained inventory levels, preventing shortages in supply closets.
  • Generated packing slips and arranged courier deliveries for shipment packages.
  • Collaborated with senior administrative assistants to fulfill requests from management.
  • Processed onboarding paperwork for new hires and rehires.
  • Reconciled company credit cards, expense accounts, and financial records.
  • Managed preparation of tender documents and critical company records.
  • Coordinated logistics for company events to ensure successful execution.
  • Developed filing systems to maintain confidential records of personnel information and business activities in accordance with company policies.

Assistant Manager – Administration

TLC Relationship Management Pvt. Ltd.
03.2019 - 05.2020
  • Delivered comprehensive administrative support, including lease management and vendor contracts.
  • Coordinated with other departments to ensure smooth flow of operations.
  • Monitored branch-level expenses to ensure strict budget compliance.
  • Oversaw procurement of office supplies to maintain operational efficiency.
  • Managed employee reimbursements and attendance reporting for accurate record-keeping.

Administration Manager

Sagacious Research Pvt. Ltd.
04.2018 - 02.2019
  • Monitored inventory levels of office supplies, ensuring adequate stock at all times.
  • Conducted performance reviews for administrative staff members to identify areas of improvement.
  • Collaborated with vendors on procurement projects ensuring quality products were delivered on time.
  • Performed budgeting duties including forecasting expenditures and preparing financial reports.
  • Ensured compliance with organizational policies and procedures as well as applicable laws and regulations.
  • Organized business trips for staff members by arranging transport, accommodation, visas.

Administration Coordinator

Pulsar Knowledge Centre Pvt. Ltd.
04.2016 - 03.2018
  • Organized flights, insurance, and accommodations for travelers according to their preferences.
  • Managed office supplies inventory and placed orders when necessary.
  • Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
  • Assisted with the planning of special events by arranging catering services, securing venues and ordering promotional materials.
  • Managed day-to-day operational activities related to vendors and suppliers.
  • Monitored vendor compliance with contractual obligations, including quality assurance standards.
  • Ensured all vendor contracts are properly executed in accordance with legal requirements.

Senior Assistant – Administration

Vdopia Media & Software Solutions Pvt. Ltd.
04.2010 - 03.2016
  • Streamlined vendor billing and reimbursements for improved financial accuracy.
  • Maintained filing systems both electronically and physically for easy retrieval of data when needed.
  • Coordinated internal and external events such as conferences, seminars, and workshops.
  • Oversaw office supply inventory, placing orders and managing vendor relationships to ensure timely restocking.
  • Coordinated travel arrangements, including flights, accommodations, and itineraries for executive team members.
  • Participated in recruitment processes, including scheduling interviews and assisting with new employee onboarding.
  • Served as a liaison between senior management and staff, fostering communication and addressing concerns.
  • Managed expense reports for senior executives, ensuring accurate submission and timely reimbursement.
  • Provided HR administrative assistance to management team.
  • Provided administrative support to senior executives in a fast-paced office environment.
  • Compiled reports detailing performance metrics such as on-time pickups, transit times, and damages incurred during transit.

Education

MBA - Marketing & Finance

ICFAI University
07.2010

Bachelor of Arts - Economics

Kurukshetra University
04.2008

Skills

  • Standard operating procedures
  • Vendor management
  • Inventory operations
  • Compliance oversight
  • Event coordination
  • Budget management
  • Time management
  • Team collaboration
  • IT infrastructure setup

Disclaimer

I hereby declare that the information provided is true and correct to the best of my knowledge. Signature Rahul Bhola

Timeline

Lead – Admin & Operations

LMS India Pvt. Ltd.
03.2025 - Current

Executive Administrative Assistant

Karix Mobile Pvt. Ltd.
08.2021 - 03.2024

Assistant Manager – Administration

TLC Relationship Management Pvt. Ltd.
03.2019 - 05.2020

Administration Manager

Sagacious Research Pvt. Ltd.
04.2018 - 02.2019

Administration Coordinator

Pulsar Knowledge Centre Pvt. Ltd.
04.2016 - 03.2018

Senior Assistant – Administration

Vdopia Media & Software Solutions Pvt. Ltd.
04.2010 - 03.2016

Bachelor of Arts - Economics

Kurukshetra University

MBA - Marketing & Finance

ICFAI University

Similar Profiles

  • Jonathan MatulaJonathan Matula

    <ul> <li>Spearhead the management and oversight of the National Bio and Agro-Defense Facility (NBAF) project, a pivotal national asset developed in partnership with the U.S</li> <li>Department of Agriculture (USDA) and the U.S</li> <li>Department of Homeland Security (DHS)</li> <li>Collaborate with USDA and DHS stakeholders to ensure a seamless transition of operations and mission capabilities from the aging Plum Island Animal Disease Center (PIADC) to NBAF, ensuring uninterrupted research, diagnostics, and training essential to national security</li> <li>Lead the operational endurance phase, validating work processes and laboratory setups to guarantee compliance with the highest safety and biocontainment standards, particularly in biosafety level-4 (BSL-4) environments</li> <li>Act as the hiring manager, conducting interviews and selecting high-quality employees to ensure the success of both DCA and NBAF</li> <li>Serve as a subject matter expert pert for the payroll system Paychex, overseeing and approving payroll for 63 officers biweekly while managing paid time off and leave requests to maintain the security posture for the facility</li> <li>Monitor project milestones, providing critical updates to senior management and stakeholders while ensuring alignment with USDA's mission objectives and federal guidelines</li> <li>Direct the development and execution of strategic initiatives to facilitate efficient collaboration with federal partners, ensuring all laboratory operations adhere to regulatory requirements set forth by the Federal Select Agent Program (FSAP)</li> <li>Foster a culture of excellence and professionalism within the team, emphasizing rigorous training, safety compliance, and operational integrity as key components of NBAF's mission to safeguard public health and the nation's food supply</li> <li>Monitored budgeting activities by tracking expenditures and providing regular updates to management.</li> <li>Analyzed existing processes within a department or organization in order to identify areas for improvement or increased efficiency.</li> <li>Implemented quality control measures throughout each stage of a project's lifecycle.</li> <li>Worked closely with senior managers to ensure that all projects were completed according to schedule.</li> <li>Conducted research on potential vendors, suppliers, contractors and subcontractors for projects.</li> <li>Provided administrative support to the Project Manager in order to facilitate successful project outcomes.</li> <li>Prepared monthly progress reports summarizing key accomplishments achieved since the last report.</li> <li>Trained junior staff on best practices for managing multiple projects simultaneously.</li> </ul> at Defense Contracting Activity, LLC<ul> <li>Spearhead the management and oversight of the National Bio and Agro-Defense Facility (NBAF) project, a pivotal national asset developed in partnership with the U.S</li> <li>Department of Agriculture (USDA) and the U.S</li> <li>Department of Homeland Security (DHS)</li> <li>Collaborate with USDA and DHS stakeholders to ensure a seamless transition of operations and mission capabilities from the aging Plum Island Animal Disease Center (PIADC) to NBAF, ensuring uninterrupted research, diagnostics, and training essential to national security</li> <li>Lead the operational endurance phase, validating work processes and laboratory setups to guarantee compliance with the highest safety and biocontainment standards, particularly in biosafety level-4 (BSL-4) environments</li> <li>Act as the hiring manager, conducting interviews and selecting high-quality employees to ensure the success of both DCA and NBAF</li> <li>Serve as a subject matter expert pert for the payroll system Paychex, overseeing and approving payroll for 63 officers biweekly while managing paid time off and leave requests to maintain the security posture for the facility</li> <li>Monitor project milestones, providing critical updates to senior management and stakeholders while ensuring alignment with USDA's mission objectives and federal guidelines</li> <li>Direct the development and execution of strategic initiatives to facilitate efficient collaboration with federal partners, ensuring all laboratory operations adhere to regulatory requirements set forth by the Federal Select Agent Program (FSAP)</li> <li>Foster a culture of excellence and professionalism within the team, emphasizing rigorous training, safety compliance, and operational integrity as key components of NBAF's mission to safeguard public health and the nation's food supply</li> <li>Monitored budgeting activities by tracking expenditures and providing regular updates to management.</li> <li>Analyzed existing processes within a department or organization in order to identify areas for improvement or increased efficiency.</li> <li>Implemented quality control measures throughout each stage of a project's lifecycle.</li> <li>Worked closely with senior managers to ensure that all projects were completed according to schedule.</li> <li>Conducted research on potential vendors, suppliers, contractors and subcontractors for projects.</li> <li>Provided administrative support to the Project Manager in order to facilitate successful project outcomes.</li> <li>Prepared monthly progress reports summarizing key accomplishments achieved since the last report.</li> <li>Trained junior staff on best practices for managing multiple projects simultaneously.</li> </ul> at Defense Contracting Activity, LLC

  • Billy HaneyBilly Haney

    Lead Operations Associate at Danone North America Public BenefitLead Operations Associate at Danone North America Public Benefit

  • Timothy LewisTimothy Lewis

    Lead Operations Associate at WESCOLead Operations Associate at WESCO

  • Samantha McAleeseSamantha McAleese

    Operations Team Lead at Best BuyOperations Team Lead at Best Buy

CREATE PROFILE
Rahul Bhola