Rahul Biswas
Udaipur
Summary
Professional with strong background in administration and leadership, prepared for managerial responsibilities. Known for excellent organizational skills, attention to detail, and ability to streamline operations. Strong focus on team collaboration, achieving results, and adapting to changing needs. Skills include project management, budget oversight, and staff development, combined with reliable and flexible approach to problem-solving.
Overview
17
17
years of professional experience
Work History
Administration Manager
Parim Park Resort and Suites
11.2023 - Current
- Admin work handling Soft Services Hotel and Resort's Facility Management, AMC, PMS management, property management, front office operation, personnel management, marketing work, event management, store handling, purchasing work, general administration, housekeeping management, security management, transport operations and vendor management
- Responsible for managing the resort's day to day operations
- Support & oversee Site Mobilization & De Mobilization activities by coordinating with HR Head
- Integrate administrative functions at hotel/resort and project sites by close coordination & monitoring of all sites
- Design & update Workforce Contingency Plans for Property
- Ensure the safety & security of all employees working in property & Project Sites
- Maintain disciplinary code of conduct by ensuring all employees maintain decorum/etiquette in the hotel/resort & sites
- Display Strong Service Orientation towards all tasks
- Prompt response for employee's well-being in case of any accident/event at the site
- To ensure project site registration of licenses, certificates & renewal whereas applicable
- Ensure good monitoring of security personnel deployed at sites to control pilferage
- Review the performance of security and approve their invoices after scrutiny of applicable deductions/advances
- Contractual staff Management by ensuring on-time closure of all contract staff/labour compliance issues
- Ensure the statutory compliances/licenses of all agencies are complied with for registration and before processing any invoices
- Major negotiations, Bills processing manually & through SAP, Vendor payments, billing records with quantity of purchased material with quotations and sending PO with proper approvals of the management, PMC & Core Team
- Ensure all Sites are monitored under CCTV surveillance 24 x 7
- Ensure Housekeeping & Security Agency delivers services as per Work Order requirements, compliance & checklist at HO
- Visitor Management: Ensure the receptionist at HO maintains all visitor records and manages all visitors cordially
- Ensure facilities like - clean & hygienic workspaces, reception, conference rooms, pantry, cafeteria, washrooms, car park
- Maintains all working, existing, and past contracts, including monitoring the status of the approval process
- Maintains necessary documentation for internal and external audits as well as response to physical audit verification
- Train the services team (office boys, receptionists, security) for the fulfillment of all duties with service orientation
- Ensure all AMC's, Electrical, Mechanical, Plumbing, Repairs, and Maintenance along with hotel's furnishings are in the required state in property
- Booking hotels on PAN India basis for workshops, client meetings with ministry personnels governmental bodies, family/employee get together meeting
- Monitor & take corrective actions towards all site administrative activities like - Guest House / Room Rentals, Car, Security, Labor Camp & Hospitalization
- Ensure basic amenities are provided to employees
- Cafeteria Management as per standard requirement
- Arrangement of personalized corporate gifting for employees on clients on festivals events
- Keeping records and maintaining data of courier in & out, CCTV working, Assets, Service records, Agreements, stationery usage, crockery usage, server room temperature, security handover files, visitor entry records, excessive usage of mobility charges
Manager
Gem Marbles Private Limited
06.2023 - 11.2023
- General Management, Housekeeping Management, Vendor Management, Facilities Management, Event Management, Corporate Communications, Property Management, Security Management
- Ensure good monitoring of security personnel deployed at sites to control pilferage
- Review the performance of security and approve their invoices after scrutiny of applicable deductions/advances
- Contractual staff Management by ensuring on-time closure of all contract staff/labour compliance issues
- Ensure the statutory compliances/licenses of all agencies are complied with for registration and before processing any invoices
- Major negotiations, Bills processing manually & through SAP, Vendor payments, billing records with quantity of purchased material with quotations and sending PO with proper approvals of the management, PMC & Core Team
- Ensure all Sites are monitored under CCTV surveillance 24 x 7
- Ensure Housekeeping & Security Agency delivers services as per Work Order requirements, compliance & checklist at HO
- Visitor Management: Ensure the receptionist at HO maintains all visitor records and manages all visitors cordially
- Ensure facilities like clean & hygienic workspaces, reception, conference rooms, pantry, cafeteria, washrooms, car park
- Maintains all working, existing, and past contracts, including monitoring the status of the approval process
- Maintains necessary documentation for internal and external audits as well as response to physical audit verification
- Train the services team (office boys, receptionists, security) for the fulfillment of all duties with service orientation
- Ensure all AMC's, Electrical, Mechanical, Plumbing, Repairs, and Maintenance along with Office furnishings are in the required state in HO
Senior Assistant Manager
Indian Energy Exchange
10.2019 - 05.2023
- Admin work handling Soft Services Facility Management, AMC, PMS management, office space, property management, front office operation, personnel management, marketing work, event management, store handling, purchasing work, general administration, housekeeping management, security management, transport operations and vendor management
- Responsible for managing the corporate office and other site offices Pan India
- Support & oversee Site Mobilization & De Mobilization activities by coordinating with HR Head
- Integrate administrative functions at head office and project sites by close coordination & monitoring of all sites
- Design & update Workforce Contingency Plans for HO & Sites
- Ensure the safety & security of all employees working in HO & Project Sites
- Maintain disciplinary code of conduct by ensuring all employees maintain decorum/etiquette in the office & sites
- Display Strong Service Orientation towards all tasks
- Prompt response for employee's well-being in case of any accident/event at the site
- To ensure project site registration of licenses, certificates & renewal whereas applicable
- Ensure good monitoring of security personnel deployed at sites to control pilferage
- Review the performance of security and approve their invoices after scrutiny of applicable deductions/advances
- Contractual staff Management by ensuring on-time closure of all contract staff/labour compliance issues
- Ensure the statutory compliances/licenses of all agencies are complied with for registration and before processing any invoices
- Major negotiations, Bills processing manually & through SAP, Vendor payments, billing records with quantity of purchased material with quotations and sending PO with proper approvals of the management, PMC & Core Team
- Ensure all Sites are monitored under CCTV surveillance 24 x 7
- Ensure Housekeeping & Security Agency delivers services as per Work Order requirements, compliance & checklist at HO
- Visitor Management: Ensure the receptionist at HO maintains all visitor records and manages all visitors cordially
- Ensure facilities like - clean & hygienic workspaces, reception, conference rooms, pantry, cafeteria, washrooms, car park
- Maintains all working, existing, and past contracts, including monitoring the status of the approval process
- Maintains necessary documentation for internal and external audits as well as response to physical audit verification
- Train the services team (office boys, receptionists, security) for the fulfillment of all duties with service orientation
- Ensure all AMC's, Electrical, Mechanical, Plumbing, Repairs, and Maintenance along with Office furnishings are in the required state in HO
- Booking hotels on PAN India basis for workshops, client meetings with ministry personnels governmental bodies, family/employee get together meeting
- Purchasing Company cars for eligible employees & company usage
- Monitor & take corrective actions towards all site administrative activities like Guest House / Room Rentals, Car, Security, Labor Camp & Hospitalization
- Ensure basic amenities are provided to employees
- Cafeteria Management as per standard requirement
- Arrangement of personalized corporate gifting for employees on clients on festivals events
- Keeping records and maintaining data of courier in & out, CCTV working, Assets, Service records, Agreements, stationery usage, crockery usage, server room temperature, security handover files, visitor entry records, excessive usage of mobility charges
Assistant Manager Administration
Asian Institute of Film And Television Marwah Studios Film City
04.2016 - 10.2019
- Responsible for all day-to-day operations and affairs
- Handling all Administrative, HR & Front Office activities
- Dealing and handling the client and customers for conducting workshops and increase in business
- Handling admissions counselling queries over telephone and in person
- Arranging events, meetings, appointments, and conferences
- Vendor Management: Good contacts with local vendors, new vendor emplacement with SLA agreement, Major negotiations, Bills processing, Vendor payments, billing records with quantity of purchased material with quotations and sending PO with proper & kind approval of the management
- Keeping proper eyes and records of material and stuff going out and coming into office premises
- Daily Supervision all office area & meet every Employee regarding Housekeeping work, Security Purpose, Office Infra Issues, Nature of Office Environment, Maintain Office discipline and, ensuring check sheets implementation, upkeep of facility
- Review the maintenance and service practices of vendors providing soft, technical services to deliver quality work practices in line with the manufacturer recommendations
- Reviewing of invoices of service providers
- Also have experience working in commercial facilities with good communication and people handling skills
- Frame guidelines and policies around maintenance of required infrastructure in the branches and ensure implementation of the same by the branch heads
- Manage office boys, housekeeping and security within prescribed budgets and handle the management of the contracts
- Maintain AMC for all required equipments, Water purifier RO , generator, UPS, Biometric devices, ACs etc.) and timely coordinate with agencies for their maintenance
- Manage all office related consumables like stationery, pantry etc
- And ensuring timely procurement of the same in the branches and at corporate
- Facilitate and establish a system for catering to all employee requirements related to stay, hotel bookings, tie ups with travel vendors, airline companies, fleet management etc
- Maintain records of vendors required for creation of facilities at the branches
- Cafeteria & Pantry Management: To check daily bases required items in respective areas
Assistant Manager Hr & Administration
ITS The Educational Group
12.2012 - 03.2016
- Remaining responsible for the day-to-day facilities operations including supervising the maintenance and alteration of office areas and equipment, purchasing office supplies, furniture, office equipment, etc
- For staff
- Vendor Management: Good contacts with local vendors, new vendor emplacement with SLA agreement, Major negotiations, Bills processing, Vendor payments, billing records with quantity of purchased material with quotations and sending PO with proper & kind approval of the management
- Maintain AMC for all required equipment’s (Water purifier, generator, UPS, ACs etc.) and timely coordinate with agencies for their maintenance
- Performing other work-related duties as assigned including supporting the corporate compliance team as needed
- Maintains all working, existing, and past contracts, including monitoring the status of the approval process
- Maintains necessary documentation for internal and external audits as well as response to audits
- Ensure all AMC's, Electrical, Mechanical, Plumbing, Repairs, and Maintenance along with Office furnishings are in the required state in HO
- Facilitate and establish a system for catering to all employee requirements related to stay, hotel bookings, tie up with travel vendors, airline companies, fleet management
- Monitor & take corrective actions towards all site administrative activities like - Guest House / Room Rentals, Car, Security, Labor Camp & Hospitalization
- Ensure basic amenities are provided to employees
- Site infrastructure, seating, water, pantry, canteen, and other hygiene elements
- Ensure & review Travel Bookings & Hotel or Rental Accommodation for HO staff / Visitors as per guidelines
- Ensure the statutory compliances/licenses of all agency are complied with for registration and before processing any invoices
- Ensure all Sites are monitored under CCTV surveillance 24 x 7
- Ensure Housekeeping & Security Agency delivers services as per Work Order requirements & checklist at HO
Senior Executive HR & Administration
Spring Dales Public School
03.2008 - 10.2012
- All office work like data entry maintaining all records of past and present students staffs and faculty members, calling, mailing sending letters reminders arranging meetings and conferences, handling guest, sending courier and keeping its records, councilling students and guests handling reception area computer operating helping HR department dealing with vendors Security dept Housekeeping dept building maintenance work etc
Education
MBA/PGDM -
Sikkim Manipal University (SMU)
01.2014
B.Com -
Eastern Institute For Integrated Learning In Management
01.2011
12th - English
CBSE
01.2007
10th - English
CBSE
01.2003
Skills
- Facility Administration
- General Administration
- Security
- Transportation
- Vendor Management
- Asset Management
- Corporate Administration
- Logistics
- Courier Management
- AMC
- PMC
- Event Management
- Procurement
- Purchase Management
- Housekeeping Management
- Office Administration
- Administration Management
Languages
ENGLISH
HINDI
BENGALI
Projects
AAFT UNIVERSITY, 457 Days, Completed arrangements of entire interior work from purchasing to installation of every institutional, physical assets with best prices for management with appreciated rates from the mgt & core team.
Timeline
Administration Manager
Parim Park Resort and Suites
11.2023 - Current
Manager
Gem Marbles Private Limited
06.2023 - 11.2023
Senior Assistant Manager
Indian Energy Exchange
10.2019 - 05.2023
Assistant Manager Administration
Asian Institute of Film And Television Marwah Studios Film City
04.2016 - 10.2019
Assistant Manager Hr & Administration
ITS The Educational Group
12.2012 - 03.2016
Senior Executive HR & Administration
Spring Dales Public School
03.2008 - 10.2012
B.Com -
Eastern Institute For Integrated Learning In Management
12th - English
CBSE
10th - English
CBSE
MBA/PGDM -
Sikkim Manipal University (SMU)
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