Rahul Kumar Singh

• I led a team of 11 professionals responsible for bookkeeping, general ledger management, month-end close, and reconciliations. I oversaw critical financial operations to ensure accuracy, compliance, and operational efficiency.
• I successfully set up and stabilized the accounting processes for two U.S.-based clients after completing the knowledge transfer from them. I handled tasks like bookkeeping, managing accounts payable, doing bank reconciliations, and closing the books at month-end. This helped improve accuracy, save time, and make the overall process run more smoothly. Below are the activity details for both clients:

Client: Skin Laundry

Software Used: NetSuite, Bill.com, Chase Bank, Zenoti

• Bank Reconciliation (HK & US Entities): Handled weekly bank reconciliations and ensured final reconciliation was completed by month-end.
• Sales Booking: Recorded sales transactions for US and HK entities, ensuring proper revenue recognition.
• Credit Card Reconciliation (HSBC & AMEX): Processed journal entries, reconciled credit card statements, and booked related payments.
• WWEX Shipping Expense & Accruals: Managed booking of shipping expenses and related accruals to support accurate monthly closing.
• Amazon Invoice Booking: Entered Amazon invoices and reconciled related expenses and payments.
• Income Clearing Reconciliation (US & HK): Booked merchant fees and cash over/short entries. Identified pending deposits at month-end.
• Prepaid Amortization & Expense Booking: Supervised the amortization of prepaid expenses and ensured correct expense recognition.
• Fixed Assets Depreciation & Amortization: Created fixed assets, maintained depreciation schedules, and ran monthly depreciation entries.
• Balance Sheet Reconciliation: Performed regular reconciliations of balance sheet accounts to ensure accuracy.
• Month-End Close: Completed all month-end close tasks and ensured everything was properly reconciled.
• Accounts Payable Management: Oversaw the accounts payable process, ensuring timely and accurate payments.

Client: Hopebridge

• Accounts Payable:
  Oversaw invoice processing, managed vendor payments, and performed reconciliation of AP aging reports.
• Credit Card Management:
  Supervised the recording of credit card expenses and corresponding payments.
• Mailbox Monitoring:
  Managed the accounting mailbox to ensure timely responses and appropriate action on all incoming emails.
• Prepaid Reconciliation:
  Handled prepaid expense entries, prepared the prepaid schedule, and ran monthly amortization within the prepaid module.
• Fixed Assets (FA):
  Created fixed asset records, maintained depreciation schedules, and processed monthly depreciation in the FA module.
• Balance Sheet Reconciliation:
  Performed monthly reconciliations of balance sheet accounts to ensure financial accuracy.
• PO Invoice Management:
  Monitored purchase order (PO) invoice entries and ensured timely approval by designated approvers.
• Credit Card Expense Accruals:
  Booked accruals for credit card expenses related to the current month that were not yet approved by managers.

Client: APEX Home Infusion

We have successfully established a stable and efficient Accounts Payable process within our organization. Other activities are currently in progress and in the implementation pipeline

Working at Client Location

Payment Execution

• Payment input, coordination, and documentation in Payment System
• Provide the Current Cash Balance and Bank statements as requested

NOSTRO Account Reconciliation:-

• Monitoring and managing transactions in NOSTRO, Identifying NOSTRO account transactions and initiating communication with stakeholders via email.
• Collaborating with internal teams to confirm if funds belong to them.
• Arranging supporting documents for NOSTRO account transactions.
• Claiming NOSTRO funds through DAS (Documentary Approval System) and Orchestra tool. Hit the correct GL account of that Fund
• Prepare the reconciliation of total receipts in the nostro account and allocate them to the respective Fund General Ledger (GL) accounts.

Reconciliation:

Prepaid Reconciliation:

• Review both GL accounts for Automatic and Manual entries, clear Manual accounts, and transfer any relevant expenses to the Prepaid account.
• For automated accounts, ensure any related expenses are transferred accordingly.
• Create a prepaid schedule and run amortization at month-end.
• Reconcile prepaid expenses to ensure all expenses have been properly amortized.

Fixed Assets:

• Create fixed assets and process depreciation.
• Run the fixed asset rollforward report and reconcile additions, impairments, and new asset entries.

Bank Reconciliation:

• Perform monthly bank reconciliations to ensure that the bank statement balance matches our general ledger account balance.

Accounts Payable:

• Successfully managed the transition and stabilization of the AP process from the U.S. team.
• Created and uploaded payments to the bank portal.
• Processed both PO and non-PO invoices, as well as inter-company invoices.
• Managed weekly vendor payments and reconciled vendor statements.
• Processed T&E (Travel and Expense) invoices and sent payment remittances to vendors.
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• Processed PO & Non-PO invoices in SAP for payment
• Investigated and resolved non-payment issues, monitored customer refunds.
• Reconciled vendor statements, supervised invoice processing, and prepared weekly reports.
• AP Aging reconciliation

• Conducted variance analysis and cleared open items during month-end bank reconciliations.
• In the Fixed Assets module, created asset records and executed monthly depreciation runs.
• Posted reclassification and correction entries to address account variances and clear open items.
• Performed Accounts Payable (AP) aging reconciliation to ensure accuracy in outstanding balances.
• Handled ad hoc tasks based on process requirements and business needs.