RAHUL UPADHYAY

• Processing all Procurement & Contracts excellence through Ariba and SAP system
• Purchase – Mechanical Equipment & Material, Spares & Consumables, OEMs/Proprietary for BTG, Electrical Equipment like Transformers, Switchyard & HVDC Equipment, Spares & Consumable items etc
• Contracts – Annual Maintenance Contracts (AMC) for Plant & sub stations like Housekeeping, Equipment, Hiring of Vehicles, OEM services, Plant/substation Maintenance & miscellaneous services etc
• Scrap Disposals: Disposal of Asset material (Equipment, Vehicles etc.) & Scrap (Metallic/Non Metallic) scrap, Hazardous scrap (waste oil, E-waste etc.) Procurement & Contracts through Ariba Portal with Digital Procurement practices.
• To ensure continuous supply of spares & consumables for O&M & Projects.
• Procuring Mechanical, Electrical, Control & Instrumentation spares, Consumables for Gujarat, Rajasthan & Haryana sites.
• Procurement of Mechanical Equipment like Valves (IBR & Non IBR), Gear Box, Tubes, Coal Mill Spares, Fabricated Items, Pipe & Fittings, OEM spares, other spares & consumables for BTG (Boiler, Turbine & Generator)
• Procurement of Electrical Equipment like Power & Distribution Xmers, Switchyard Equipment & Spares, Measuring & Controlling instruments, Wave Traps, Relays etc.
• Awarding Contracts for Manpower deputation for Repair & Maintenance, housekeeping jobs, Repair & Maintenance of Equipment at plant site as well as Vendor’s workshop, Expert services, Civil & Horticulture services for required jobs etc.
• Renewal and awarding AMC (Annual Maintenance Contracts) of Manpower (Housekeeping, Maintenance activities), Equipment (HVAC system, DG sets etc.), Vehicles, Horticulture etc. for each financial year.
• Looking after all the activities of Purchase & Contracts for Adani Power Ltd, Adani Transmission (India) Ltd, Solar Power plant at Bitta of Adani Power Ltd and Scrap sale activities Power and Transmission Business.
• Concrete and sound knowledge of Ariba & SAP Purchase Order, NFA (Note for Approval) and Material disposal activities.
• Receiving requirements for Spares and Services in the form of Purchase Requisitions from the different plants & users.
• Preparation of RFQ along with the detailed technical specifications & scope of work in Ariba to prospective Bidders and obtained offers with rigorous follow ups.
• Arranging TBER (Technical Bid Evaluation Report) for all the obtained offers from the user dept. with jointly discussion with User dept. & vendors through Ariba.
• Preparation of Internal Estimation for Supply & Services to ensure the best price for Supply & Services.
• Techno-Commercial negotiation through Reverse e-auction to be performed on Adani Ariba Portal or manual negotiation with the Bidders for further finalization of Purchase Orders/Contracts with all terms and condition (Inco terms, Payment terms, P&F, F&TI, DLP, LD, and Securities etc.)
• Preparation of Price Comparative Statement (PCS) based on final negotiation from all technically accepted vendors.
• Preparation of NFA (Note for Approval in Ariba) as per CS and sent for approval as per DOA (Delegation of Authorization) in Ariba.
• Preparation of Purchase Order (PO) and Service Order (SO) as per as per obtained approved NFA from Ariba to SAP.
• Releasing PO/SO as per DOA and award to the successful Bidder.
• Ensuring the Purchase Order/Contract acceptance copy from all the successful vendors and Follow up with the vendors for completion of delivery/service on or before contract completion date.
• Ensuring the proper receipt of material and complete documentation for GRN and Payment process from the vendor.
• Ensuring all the compliance in awarding process of Purchase Orders/Contracts from internal & external audit point of view & adhere to all the process as per management’s guidelines.
• New vendor & customer development for optimization of Cost in Procurement process and generation of revenue through scrap disposal process.
• Maintaining business relationship with the all the vendors for regular improvement of quality of material and availability of material as per requirement of end user.
• Co Ordination with Store Department for process of Quality check and Preparation of GRN.
• Ensuring proper & in time renewal of AMC (Annual Maintenance Contracts) to maintain un interrupted continuation of Services at various locations & sites.
• Experience in awarding Purchase Orders for Spares & Equipments, Service Orders for O&M services (Operation & Maintenance resources on SLA base) of 220 KV Switchyard, 400/220 KV GIS Sub Stations, 765/400 KV GIS Sub Stations, +/- 500 KV HVDC Terminal Station for Transmission Business etc. for Transmission Business.
• Procurement of Electrical Equipments for Switchyard, HVDC Terminal Station, Transmission Line for Power & Transmission Business viz. Transformers, Testing & Measuring Instruments, CTs (Current Transformers), PTs (Potential Transformers), LAs (Lighting Arrestors), Insulators, Breaker & Spares etc.
• Awarding Contracts for AMC & Expert Services for Electrical Equipments, maintenance & breakdown services etc. for healthiness of equipment.
• Preparation of MIS on Monthly & Quarterly basis.

Sales Order for Scrap and Assets.

• Receiving the availability of Scraps (Metallic, Copper Cables, Rubber scraps, hazardous scraps (Scrapped Batteries, Waste Oil etc.) from the Stores department.
• Preparation of GTC (General Terms and Condition) with details of EMD (Earnest Money Deposit), Taxes & Duties, Custom Duty along with ITB (Instruction To Bidders) and floating to prospective Bidders.
• Follow ups with the customers for EMD submission before due date and get confirmation with finance department for confirmation of receipt of EMD.
• Preparation of Forward e-auction as per receipt & confirmed EMD and published to them.
• Providing training to all participated Bidders to perform in e-auction.
• After completion of E-Auction, Preparation of CS (Comparative Statement) as per Bid received in e-auction.
• Preparation of Scrap Committee approval to obtain final approval.
• Preparation of NFA (Note for Approval) along with supported documents and put for approval as per DOA.
• Obtained approved NFA as per DOA and preparation of Scrap/Asset sale orders in SAP.
• Put up for singing process of Scrap/Asset sale orders as per DOA.
• Awarding Scrap/Asset sale orders to Successful Bidders.
• Follow up with H1 Bidder for submission of all the taxes and duties and advance payment as per Sales order before lifting the scraps.
• Monitoring all prepared sale orders for timely completion and extensions.
• Ensuring all the compliances for Scrap disposal process from internal/external audit point of view.