Adity Rai

Offer & Joining Formalities:

• Preparing and issuing offer letters to selected candidates within required timeframe
• Handling end-to-end joining formalities including collection & verification of documents & certificates of new joiners
• Schedule and coordinate HR inductions for all new joiners empaneled through manpower agency.
• Collect onboarding feedback from new hires, analyze and report the feedback.

Background Verification (BGV) Process:

• Coordinating end-to-end BGV process for the new joiners including follow up for the document submission, tracking the BGV completion status and proactively closing the same within stipulated timeframe.
• Necessary actions for the negative cases.

Probation, Confirmation and Extension process:

• Process extension cases as approved by senior management and reinitiate the process as per approved extension timelines
• Coordinating and documenting probation evaluation feedback for all employees hired through manpower agency
• Issuance of confirmation letter or probation extension letter, as per feedback.

Payroll Data:

• Providing attendance, leave and payroll data for employees hired through manpower agency
• Coordinate and processing manpower agency payments related to third party employees salaries hired through them as per the contractual terms and necessary approvals
• Providing new joiner details and agreements to finance department
• Generating monthly payroll report for employees hired through manpower agency

Exit Process:

• Process resignation acceptance after approval from respective divisions and last working day notification to all the stakeholders
• Handling employee termination process and HRMS system update as per approval
• Coordinating full and final settlements with manpower agency including initiation and issuance of relieving letters

Other Activities:

• Effectively administer the HRMS system (SAP HCM)
• Coordinating medical insurance additions, deletions and addressing insurance queries
• Issue of all HR related letters – Address Proof, Employment Proof Letters, etc.
• Improving the HR process and implement all HR practices under the guidance of Senior Management
• Examine employee files to answer inquiries and provide information for personnel actions
• Answer questions regarding examinations, eligibility, salaries, benefits, and other pertinent information
• Conduct walk-ins for staffing through empanelled manpower agencies
• Screening/interviewing applicants against job specifications and manpower requirement within approved budget
• Coordination and facilitation of tendering process to engage new manpower agency including advertisements in leading newspapers
• Single point of contact for all HR & compliance related queries for employees hired through manpower agency

• Arranging interviews as per the requirements of the Clients (IBM/HCL/WIPRO)
• Screening & short listing the right candidates as per the requirement
• Completing the joining formalities of the candidates as per SLA
• Partnering with hiring managers to determine staffing needs
• Performing prescreening and phone interviews of potential candidates
• Administering appropriate company assessments
• Performing reference and background checks
• Making recommendations to the company hiring managers
• Coordinating interviews with the hiring managers
• Following up on the interview process status
• Maintaining relationships with both internal and external clients to ensure staffing goals are achieved
• Communicating employer information and benefits during screening process
• Completing timely reports on employment activity as per SLA

Recruitment and Onboarding:

• Screening, shortlisting and conducting preliminary interviews for the right candidates as per the requirements of the company within SLA
• Coordinating and scheduling next rounds of interviews for selected candidates with concerned department managers
• Releasing the offer letters for potential new hires within the SLA.
• Handle onboarding formalities and ensure onboarding packet is completed for new hires.
• Schedule all the department inductions and conduct HR Induction.
• Collect onboarding feedback from new hires, analyze and report the feedback.

Background Verification (BGV) Process:

• Initiating BGV for the new joiners and follow up for the document submission.
• Tracking the BGV completion status and taking it to the closure.
• Initiating necessary actions for the negative cases.

Probation and Confirmation process:

• Sharing the probation evaluation feedback form to reporting manager.
• Issuance of confirmation letter or probation extension letter, as per feedback received from departments.

Rewards & Recognitions:

• Initiate award nominations request, collation and publishing of winners every month.
• Issuance of gift vouchers for all the winners

Payroll Data:

• Providing new joiner details and agreements to finance team
• Generating monthly payroll report for all employees

Exit Process:

• Notifying status of resignation acceptance and last working day for all employees
• Handling employee termination process and HRMS system update
• Work on full and final settlements initiation and issuance of relieving letters

Other Activities:

• Issue of all HR related letters – Address Proof, Employment Proof Letters, etc.
• Keeping the attendance records of the overall employees
• Coordinating with management & vendors for fulfilling the requirement of the company
• Exploring new vendors and handling subsequent negotiations with them as per company requirements including stationary, office supplies, etc.
• Keeping & maintaining the records of company MIS related to HR & ADMIN
• Addressing employee requests and queries

Significant Learnings:

• In the new millennium when the corporate world is designing newer techniques for developing employees and retaining them, the HDFC Bank is no way behind and the organizational structure is such that people works hand in hand to align the organizational goals with the individuals’ goals
• A lot of improvements can be brought about in the company with the help of effective training and coaching
• Training & development program is helpful as to strengthen the employee’s productivity, their promotion, transfer, training & developments needs etc
• This is also helpful for the employees for Self-evaluation
• The organization provides training & development program to employees not only to knowledge of the job but also for their increment & promotion
• By training & development programs we come to know that the whole employees also perform their job according to the requirements of job
• A Study on Influence of Emotional Intelligence on Job Satisfaction and Team Spirit