Rajesh S

New Joiner Master Data Updating:

• Maintained employee confidence and protected payroll operations by keeping information confidential.

• Collecting relevant documents from employee like MOL Labor card, and banks Details and updating in the System

• QC Validation for all the documents updated in the System like Passport, MOFA Attestation, Visa Status, Emirates Id & Company Insurance for the employees.

Time Sheet Management:

• Collecting Employee’s monthly time Sheet from client and uploading in the Pace (HRMS Software).

• QC Validation of the updated time sheet, and getting approval from HR Manager.

• Preparing the absence list (Leaves/absence and any Exceed leave leads to un paid).

• Maintaining the leave details for all the clients based on the time sheet.

Payroll Activities:

• Working in end to end payroll process of Middle East Country(Dubai & Abu Dhabi Clients)
• Responsible for payroll processing of over 1200 employees on monthly and semimonthly basis.
• Maintained confidentiality of employee records and payroll information.
• Collecting payroll inputs for all the client HR (Reimbursement, Deduction, Bonus, Salary Increment, arrear Salary, Overtime & Salary Advancement).
• Uploading payroll input in Payroll Software Pace (ERP application)
• Processed manual checks for employees in accordance with company policies.
• Preparing pay Sheets and getting it approved from respective HR Manager post approval, Creating Bank File and sharing same with Finance to make Bank Transfer to employees.
• Creating payslip for all employees & sharing it to the respective HR.
• Completed payroll accurately and timely to meet employee expectations.
• Developed and implemented payroll procedures to streamline workflow.
• Reconciled payroll discrepancies and responded to inquiries from employees.

EOS/Final Settlements:

• Collecting exit employee’s data from the respective HR and updating the same in employee exit.

•Based on exit reason(termination/resignation) calculating the Full & Final settlements for the employee.

• QC & Validation Leave Encashment Calculation, Gratuity Calculations, Final Deductions & Final Payment for the Employees.

Countries Handle:

• Ivory Coast (African region)

• Senegal (African region)

• Australia

On boarding Support :

• Creating the employee ID and Creating salary profile in the system (Band , Categories, Qualification)

• Due diligence of the data and post due diligence setup the new employee in the system.

Monthly Payroll Data consolidation from Origin countries:

• Obtaining relevant details from origin countries such as leaves, deduction, working hours, arrears and corrections

• Update the same in the system (SAGE) to setup the final payroll file for the employees

• Data QC and validation

Exit Management:

• Analyses the exit reason and assign the Full and final settlement based on the reason and exit date.

• Update the data in the system, validate and QC the data and process the F&F.

• Sharing the final data to finance and HR for employee. Creation of Bank Files for Finance:

• Validation of the data , obtaining confirmation from origin HR team

• QC the data and share the date with Finance team for final payroll payment

Payroll Closure:

• Month end payroll closure in the system. Creation of relevant reports for finance and HR (Tax report, Finance P&L report). MIS Reports and Dashboard:

• Provide a monthly report for senior leadership internal and external to analyses the staff ratio, band changes, exits/ attrition's and P&L impact.