Rajeshree Brahmankar
Mumbai
Summary
Dynamic and resourceful administrative professional with over 11 years of experience supporting high-achieving executives. Proven ability to address professional needs with meticulous organization and precision. Expertise in managing high-volume workloads effectively in fast-paced, rapidly changing environments. Committed to enhancing operational efficiency and contributing to team success through proactive problem-solving and exceptional support.
Overview
11
11
years of professional experience
Work History
Executive Assistant
Larsen & Toubro
03.2025 - Current
- Coordinated executive schedules, ensuring optimal time management and prioritization of tasks.
- Developed and maintained filing systems, enhancing document retrieval efficiency.
- Managed internal and external communications, fostering professional relationships.
- Streamlined office operations through process improvements and best practices.
- Assisted in project management, tracking milestones and deliverables for strategic initiatives.
- Prepared comprehensive reports and presentations, supporting executive decision-making.
- Implemented new software tools, improving workflow and operational efficiency.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
Executive Assistant to CEO Cum Corporate Manager
V Group Inc
03.2024 - 03.2024
- Managing the Calendar and travel of the stakeholders.
- Monitor costs and expenses to assist in budget preparation and analysis.
- Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
- Handling basic bookkeeping tasks.
- Filing and retrieving corporate records, documents, and reports.
- Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
- Helping prepare for meetings. Accurately recording minutes from meetings.
- Making travel arrangements for executives.
- Using various software, including word processing, spreadsheets, databases, and presentation software
- Plan and coordinate administrative procedures and systems and advise ways to streamline processes.
- Working with HR team and Admin Team on Recruitment & Follow up.
- Working on ATS systems for HR related things.
- Managed executive schedules, coordinating meetings and travel arrangements to optimize efficiency.
- Developed and maintained filing systems, ensuring easy retrieval of critical documents.
- Facilitated communication between executives and internal/external stakeholders, enhancing collaboration.
- Prepared detailed reports and presentations, streamlining information delivery for strategic decision-making.
- Mentored junior administrative staff, promoting skill development and operational effectiveness.
- Organized company events and meetings, fostering team engagement and collaboration.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Used advanced software to prepare documents, reports, and presentations.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Improved office efficiency by implementing new filing systems and document management processes.
- Facilitated training and onboarding for incoming office staff.
Administrative Assistant to CFO & CMO
Sterlite Technologies Limited
12.2021 - 02.2024
- Managing the calendar and travel of the CFO and CMO.
- Monitor costs and expenses to assist in budget preparation and analysis.
- Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
- Handling basic bookkeeping tasks. And taking care of events and off-sites.
- Filing and retrieving corporate records, documents, and reports.
- Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
- Helping to prepare for meetings. Accurately recording minutes from meetings.
- Planning and execution of key projects, including tracking project milestones, managing deadlines, and ensuring deliverables are met.
- Using various software, including word processing, spreadsheets, databases, and presentation software.
- Plan and coordinate administrative procedures and systems, and advise on ways to streamline processes.
- Monitor the inventory of office supplies and the purchasing of new materials with attention to budgetary constraints.
- Streamlined office procedures, resulting in improved workflow and reduced administrative bottlenecks.
- Managed scheduling and coordination of meetings for senior management, enhancing communication efficiency.
- Conducted research and compiled data for reports, supporting strategic decision-making processes.
- Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
- Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
- Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
- Negotiated with vendors to reduce office supply costs, leveraging bulk purchase agreements.
Executive Assistant to CEO & Sr. VP
Xpressbees Logistics Solutions Pvt Ltd
07.2017 - 12.2021
- Manages data sheet preparation and cost analysis.
- Day-to-day working on the budget, forecasting it and analyzing it to forward it to the EXCOs
- Filing and retrieving corporate records, documents, and reports.
- Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
- Monitor costs and expenses to assist in budget preparation
- Planning, organizing, and directing; managing and evaluating an organization’s supply chain/logistics operations.
- Working with internal and external teams to ensure accurate shipping and delivery schedule for new and existing products
- Manages inventories and stock, including keeping detailed records of inventory use and sales, and advising management where necessary
- Managing the Calendar and travel of the stakeholders.
- Encourages team members, including communicating team goals and identifying areas for new training or skill checks
- Assists management with hiring processes and new team member training
- Answers team member questions, helps with team member problems and oversees team member work for quality and guideline compliance (Team Size: 57)
- Communicates deadlines and sales goals to team members
- Handling basic bookkeeping tasks.
- Using various software, including word processing, spreadsheets, databases, and presentation software
- Acting as the point of contact among executives, employees, clients and other external partners
- Managing information flow in a timely and accurate manner
- Handling Pre-shipment & post-shipment documentation
- Preparing bills of lading, packing lists, invoices, using contracts, etc.
- Coordinating with the CHA, CFS, Transporters for Vessel loading & tracking
- Monitor operations as per SOP.
- Coordinate and track the movement of goods through logistic pathways.
- Execute the logistics plan to move products and packages to reach destinations on schedule.
- Coordinated executive schedules, ensuring optimal time management and prioritization of critical tasks.
- Streamlined communication between departments, enhancing collaboration and information flow.
Relationship Manager (NRI) Portfolio
HDFC Bank Limited
02.2016 - 07.2017
- Set clear team goals and KPIs (team of 25).
- Delegate tasks, and set project deadlines.
- Oversee day-to-day team operations and performance.
- Do regular performance evaluation
- Create a healthy, motivating work environment and atmosphere.
- Develop a well-designed and motivating evaluation program
- Calculate dividends and create payment methods.
- Establish a collaborative relationship with prospective clients through networking, cold calling, and referrals.
- Distribute policy proceeds after a claim is submitted and approved.
- Recommend risk management strategies that fit clients’ risk profiles.
- Prepare and present detailed reports on the progress of initiatives to management.
- Complete administrative tasks including maintaining records and handling policy renewals.
- Track insurance claims to ensure client and company satisfaction.
- Describe the advantages and disadvantages of different policies to promote the sale of insurance plans.
- Create and implement marketing strategies to compete with other individuals or insurance companies.
- Respond to clients’ insurance-related questions and issues.
- Maintain good relationships with clients so that the business can maximize the value of those relationships.
- Grow the business by identifying new sales and business development opportunities.
- Resolve any customer complaints promptly and professionally.
- Set revenue targets and then develop and execute strategy to meet those.
- Cultivated and maintained strong client relationships to enhance customer satisfaction and loyalty.
- Analyzed client financial needs and provided tailored banking solutions to drive business growth.
- Coordinated cross-functional teams to ensure timely resolution of client issues and concerns.
- Developed and implemented strategic initiatives to improve client engagement and retention rates.
Educational Counsellor
Chate Coaching Classes
01.2015 - 12.2015
- Counsel students and their parents regarding educational issues such as course and program selection, class scheduling, school adjustment, truancy, study habits, and career planning.
- Developed individualized counseling plans tailored to student needs.
- Facilitated conflict resolution sessions to improve student relationships.
- Conducted workshops on academic success and personal development.
- Collaborated with teachers to identify at-risk students and provide support.
Education
Bachelor of Engineering - BE - Electrical and Electronics Engineering
01.2015
Skills
Calendar and Travel management
Skilled in creating interactive dashboards
Office administration
Executive office management
Workplace organization
Data privacy management
EXTRA CIRRICULAR
State-Level Boxing Player State-Level Judo Player Certified Bharathatyam Dancer Published Research Paper on '32-bit parallel multiplier using VHDL' INTERN – DOORDARSHAN INTERN – CENTRAL RAILWAY
Timeline
Executive Assistant - Larsen & Toubro
03.2025 - Current
Executive Assistant to CEO Cum Corporate Manager - V Group Inc
03.2024 - 03.2024
Administrative Assistant to CFO & CMO - Sterlite Technologies Limited
12.2021 - 02.2024
Executive Assistant to CEO & Sr. VP - Xpressbees Logistics Solutions Pvt Ltd
07.2017 - 12.2021
Relationship Manager (NRI) Portfolio - HDFC Bank Limited
02.2016 - 07.2017
Educational Counsellor - Chate Coaching Classes
01.2015 - 12.2015
G. H. Raisoni College of Engineering (GHRCE) - Bachelor of Engineering - BE, Electrical and Electronics Engineering