RAJU KV

Statutory Compliance:

• Ensuring compliance with all relevant labor laws applicable to Herbalife, including PF, PT, ESI, Gratuity, Maternity Benefit, POSH, CLRA, and Payment of Bonus.
• Updating the Compliance Tool with details of all statutory compliances.
• Closing notices issued by labor officers.
• Coordinating with the compliance vendor to ensure timely filing of all payments and returns.
• Addressing employee queries related to PF.

Employee Engagement:

• Sending daily service anniversary and birthday emails.

Payroll:

• Calculating OT and NSA for employees.
• Consolidating and updating all payroll inputs.
• Updating Form 11 details (PF-related).
• Addressing payroll-related queries.

Exit Process: Managing the complete exit process for employees, including:

• Sending Form 16 to all exiting employees.
• Sharing the FFS sheet with exiting employees and obtaining their confirmation for further processing

Vendor Management:

• Creating new vendors.
• Creating PR and PO.
• Submitting invoices to Finance and payment follow-ups
• Ensuring timely creation/renewal of vendor agreements.

Contract Staff Payroll:

• Sending attendance details to the vendor.
• Verifying and confirming the payroll file.
• Ensuring reimbursement payments for contract staff are made on time.

E-Time:

• Managing the end-to-end process for attendance.
• Sharing monthly leave accruals with the Controllers' team.
• Calculating EL for encashment.
• Verifying the leave balances for all employees who are leaving.

Employee Benefits: Managing the complete end-to-end process for all employee insurance Benedits, including Group Medclaim, Term Insurance, and Group Personal Accident Insurance.

• Responsible for the end-to-end process for contract (Team Lease) employees, including onboarding, attendance management, preparing inputs, monitoring the pay register, and salary release.
• Coordinating with vendors for GMC, GPA, WC, and GTL, including sending employee data for additions and deletions.
• Collecting endorsements on time and addressing queries from both employees and brokers.
• Providing accurate and timely inputs for payroll and benefits administration.
• Coordinating with vendors for background verification and pre-employment medical health checkups.
• Collecting necessary documents from employees as per the standard checklist.
• Preparing various HR letters (Offer Letter, Appointment Letter, Transfer Letter, Deputation Letter, Termination Letter, Promotion Letter, Confirmation Letter).
• Managing the end-to-end confirmation process.
• Overseeing personnel file management and documentation.
• Managing exit process formalities.
• Creating employee IDs and preparing and updating employee data.
• Administering vehicle allowances (Two-Wheeler and Four-Wheeler Allowances, Staff Loan) as per HR policy.
• Handling payroll processing, including collecting attendance, leave, new joiners, resignations, transfers, and deputed employee data as per the payroll advice format.
• Issuing benefits such as ID cards, birthday cards, and bags for all employees.
• Taking care of PF and UAN number creation and uploading monthly challans.
• Managing contract staff recruitment for required positions and following necessary formalities for functional head approval.
• Monitoring CD balance and ensuring timely renewal of policies.
• Coordinating behavioral training for PAN India, including finalizing the training calendar and trainers for specific branches.
• Requesting nominations, coordinating training arrangements, collecting feedback forms and attendance sheets, and maintaining documentation

• Maintaining and Documentation of employees' details.
• ESIC Employee State insurance) Registration.
• Managing Exit process formalities