Rakesh Kumar

CURRICULUM VITAE

Senior - Administration (Purchase/Facility/Real Estates)

“Seeking for a responsible career in Administrative, Facility, Purchasing & Real Estate field, where in I can utilize my enriched professional aspects of knowledge and skills for making a significant contribution to the success of an organization.”

Career Summary

17 plus years of experience in the Purchase/administration/Facility/Real Estate space more than 5 years in a senior and assistant manager position in making independent decision. Very good understanding of office management processes. Highest level of integrity with critical thinking and ownership. I have exhibited the ability to produce high quality results while maintaining tight deadlines also skilled and adapted with several capable leading team in providing customized solutions at all levels of operations. Positive Senior Administrative Assistant with 9 years in executive team support. Strengths include organizing company events, developing written communications to all staff and providing excellence in guest experience. Timely and effective to team leaders in completing tasks, compiling schedules for teams and leveraging member strengths for optimal performance. Structured administrator of office tasks with awareness of proper channels for organization- appropriate task completion. Reliable problem solver and task organizer with capacity to provide deliberate structure to chaotic workloads.

AWARDS:-

• Performer of the year 2008-09 Award'' For Outstanding Contribution in area of Timely & Smooth support -Srishti Software Applications Pvt Ltd.,
• Recipient of Spotlights Award '' For May'15 for Renegotiated Rate existing Vendor- Spoton Logistics Pvt Ltd.,

Projects:-

• Co-working Office Space - 80k Sqft - Project Coordinator
• Warehouse (HUB) more than 5 Lac Sqft Project Manager
• Commercial Project Manager

KEY RESPONSIBILITIES:-

• Plan, coordinate and manage all administrative/Facility/Procurement/Real Estate procedures and systems.
• General office management including facilities, Housekeeping, security, Pantry, relocation/expansion and liaise with external contractors
• Responsible for complete Procure (Capex & Opex) to Pay cycle (P2P) & coordinating with relevant business partners.
• Preparing and processing requisitions, purchase orders, GRIR Entry, Asset ID preparing in to the SAP for Pan India for Capex & Opex, It & Non-It.
• Pan India- sourcing and procurement of Material & Service (AMC/CMC) and Routine Operations by negotiating with suppliers.
• Managed small and large projects. Ability to lead and manage small minor project works on-site.
• Preparing & maintaining the various report- Budgeting, Open P.O report, Blank P.O report, Monthly accrual etc.,
• Identifying potential suppliers/vendors/contractors from the market and sending them the request for proposal.
• Negotiating all offers from suppliers/vendors/contractors/Landlords and shortlisting the ones which meet requirements.
• Conducting regular scheduled as well as unscheduled meetings / discussions with the vendor, Supplier, landlord’s,
• Audit quarries for Internal & External- ISO & Statutory (For Purchase & Facility) Compliance.
• Inventory management through ERP system.
• Managing, maintaining & Dispatching More than 150 Locations stationary (Indent)- Consignment Note, Letterhead, Poster, Banner, Barcode sticker, xerox paper, Container seal, tab roll, Mother bag, plastic seal, Printed packing Tape, Carton Box etc.,
• Management of administrative activities involving House Keeping, Security & Facility, Cafeteria, CCTV, Access system, Fire & Safety, UPS, DG, Lifts Gardens, Office supplies, Printing & stationery, Parking, Civil works, Planning & scheduling Preventive Maintenance for all AC, AHU, UPS, Fire hydrants, DG Set, Lifts etc.,
• Travel Desk Management - Air Ticket, Hotel Booking, Cab Hire, Event Management and so on.
• Timely collection & verifying of bills, their processing of the vendors
• Working with Finance and accounts payable in relation to supplier payments, including issue management.
• 100% on-time target fulfillment & maintenance of critical equipment - UPS, AC & Power supply.
• Communicate with regional admin team in the region to provide excellent day-to-day operations.
• Handle BMS room & related equipment like CCTV, Fire Alarm System, PA System, Access control system.
• Coordinating with Architects if any Office Interiors changes to be done
• Cross functional coordination and dealing with multiple internal and external stakeholders.
• Conducting facility rounds to identify snag list & end user feedback as well as HSE (Health Safety and Environment) improvement opportunities or risks, and working to address them in consultation with the Supervisor/ Stake holder.
• Procurement handling equipment & General items and dispatching pan India – Forklift, BOPT, Stacker, Hand Pallet Truck, Scissor lift, Dock levellers, Stabilizer, Conveyer Belt, Industrial racking system, Weighing Scale Machine, Bay Bridge, AC, Industrial Fan, Chair, Table, etc.
• Identifying, short listing and finalizing premises for new offices and facilities.
• Obtaining necessary approvals from management and inviting tenders related to interior and allied works and executing them.
• Coordinating with the legal team for document verification
• Coordinating with the external architects for office designing
• Finalizing office seating arrangement for pan India like Diagram, Comparative quotation, Capex
• Preparation and Finalization of Layout and BOQ as per company uniformity plan
• Preparing CSQ (Comparative Statement of Quotations) and negotiating competitive buying price
• Close supervision of the interior and allied work for timely completion of the project
• Lease Hold- Acquire sites for new project Commercial, Warehouse & Co-working office Space at the lowest possible price within the time frame approved by the management with the goal of meeting requirements of the company’s expansion program.
• Space & Infrastructure: planning, design, workplace, construction, lease, occupancy, maintenance, Handling the Commercial & Warehousing project
• Execution and monitoring of all regular purchasing duties
• Maintain complete updated purchasing records/data and pricing in the system
• Handling Equipment & Other Equipment for Rental- Forklift, Generator, AC, etc
• Plans and manage inventory levels of materials or products
• Preparation and maintenance of necessary records and files for billing and payment facilitation
• Negotiations and selection of best fit vendor for best possible services or product at optimized rates
• Monitor and Inspect building/premises ensuring the safety and security of employee and assets
• Set up and regular monitoring of Service level agreement and up- gradation from time to time.
• Focus on cost reduction

Technical Proficiency: -

• SAP, MM Module (SAP)
• Creation of “Purchase Order” in to the SAP
• Creation of “Asset ID” in to the SAP
• Creation of “GRIR” in to the SAP
• Operating System: Ms-Windows, MS-word, Excel, PowerPoint
• ERP- Plans and manage inventory levels of materials
• Creation of Purchase Request in'' to the Oracle

Personal Details

Language Known – English, Hindi, Kanada

Email ID- rakesh.kumarbshspb21@gmail.com

Cell- +91- 79969 86201

I hereby declare that all the information mentioned above is true to the best of my knowledge.

Date: Place: BANGALORE

(Rakesh Kumar)