Rameez Raza

➢ Office management

➢ Allotment of jobs to the employees

➢ To supervise and to monitor the day to day works of the subordinates

➢ Ensuring compliance to HR policies

➢ Supervise and initiate the Performance Appraisal Report

➢ Maintaining JD & TNA related records

➢ Maintenance of declaration of Assets

➢ Deal with all activities related to the representatives and representations of Unions/

Associations and to maintain harmonious I.R. under the Division

➢ Processing of NOC for outside employment

➢ Processing of NOC for passport

➢ Maintenance of superannuation register jointly with A.M.(F&A)

➢ Processing of cases of voluntary retirement/resignation

➢ Initiate proposal for transfer and filling up of vacancies

➢ Responsible for initiating release order/no demand certificate

➢ Processing of joining report of employees

➢ Coordination for all meetings including PRT

➢ Maintenance of the Employee’s PARs/PRs up to Class-II officials.

➢ Issue of Leave Order

➢ Updation of attendance/ leave record in ERP System

➢ Furnishing of employees particulars for promotion

➢ Co-ordination, Communication and monitoring with other departments, offices including Govt. Offices

➢ Issue of superannuation notice to the employees

➢ Supervise the maintenance of service book

➢ Deal with and initiate disciplinary proceedings of employee

➢ Deal with employee legal cases

➢ Disbursement of penalty /compensation in legal matters.

➢ Initiate files for all accident and compensation related cases

➢ Grievance redressal and Dealing with Court cases/matters

➢ Disbursement of penalty / compensation / legal matters.

➢ Processing of engagement / empanelment of Lawyers/Advocates

➢ Processing of contract management for outsourcing (prepare, renew contracts, raise bills)

➢ Monitor duties of immediate employer for outsourced agency with regard to compliance with the Minimum Wages Act, contract labour (R&A) Act and other Acts

➢ Monitor the activities of contract labour, time to time monitoring of compliance of statutory benefits, enhancement of monthly wages & works there to

➢ Procurement /collection of stationery/office equipment/ article from Zonal Store/ Common Services Branch

➢ Compilation of requisition for stationery items received from all units within the Division

➢ Maintenance of the Dead Stock Register

➢ Issue items against the requisition received from the units under division and distribute /allocate as per requisition

➢ Circulation of office orders to all units under the division

➢ Booking of inspection bungalow, allotment of staff quarters

➢ Looking into security matters, office maintenance, office furniture maintenance

➢ Periodic inspection of Customer Care Centers and Sub-Stations

➢ Issue of the Identity Card/Slip

➢ Issue of forms relating to employees claims and benefits

➢ Identify and prepare appropriate cases for compounding u/s 152

➢ Identify and prepare appropriate cases for out of court settlement as per office orders

➢ Identify and prepare appropriate cases of non-collectible arrears for write off as per office orders

➢ Compliance of all labour laws

➢ Initiation of proposal for procurement/purchase/AMC etc.

➢ Responsible for preparation of Tender Notice

➢ Participation in opening of Bids/Offers

➢ Preparation of tabulation of bids/offers and processing & initiation of proposal for placement of orders

➢ Processing of prayer for grant of medical advance / House Building Loan / Permission for purchase of Land/ vehicle.

➢ Processing of medical reimbursement claims

➢ Processing of clearance of probation period/confirmation of service

➢ Servicing of call letters for interview, test, training of employees

➢ Dealing of prayer for document & information under the RTI Act.

➢ Maintaining and preservation of records, files, documents & registers

➢ Maintenance of updated data of manpower, position wise against sanctioned post

➢ Periodic Gap analysis of manpower and initiating actions for filing up the vacancy

➢ Submission of Manpower Information as per Circular to the concerned department

➢ Plays an important role in furnishing audit report.

➢ All ERP related activities pertaining to HR functions in HCM Module and related functions in MM Module (creation of office order and processing of claims).

➢ Maintenance of Accident Module, Audit Module & Theft Module.

➢ Supervision and monitoring of activates in connection with Image Checking with Energy Bills.

➢ Supervision and monitoring of activates in connection with revenue related works.

➢ Supervising spot billing related activities (operations)

➢ Any other matter relating to HR & A activities which is assigned by superior authority