RAMESH KUMAR. J

Accounts Receivables:

• Verification of customer LPO, delivery Note and other sales related documents and filling the same in accounts folder.
• Preparing Sales invoices based on customer LPO and delivery note and timely submitted to the customers for payment.
• Accounting sales invoices in Quick book with all backups.
• Following up with customers regarding outstanding payments.
• Posting receipt entries in Quick book once we received the cheque/payment from Customer.
• Deposit the customer cheques into bank and report to managing partner.
• Preparing customer reconciliation statement (Compare sales invoice with Customer SOA and rectify the discrepancies in the ledger.
• Posting adjustment and reclassification journals relating sales.
• Maintaining sales related documents both hard and soft copy on regular basis.
• Reviewing JVs after posting by the team on daily basis.

Accounts payable:

• Verification of vendor/ supplier invoices
• Accounting vendor invoices into Quick Book and recording day to day transaction in the books of accounts.
• Preparing vendor cheques and release the payment as per payment terms and conditions.
• Accounting the payment entries, reclassification entries and adjustment enters relating to accounts payable.
• Creating vendor new vendors master data in Quick book.
• Preparing vendor reconciliation statement (compare our ledger with vendor ledger)
• Preparing purchase order and share the same to suppli

General Accounting:

• Accounting bank charges entries into ledger once we received bank statement from bank.
• Accounting overhead expenses into ledger and making payment on or before due date, like
• Building rent, Electricity payment, internet payment, printer service charges etc.
• Handling petty cash and posting petty expenses entries into ledger.
• Preparing Bank Reconciliation statement on monthly basis and present it to Managing
• Partner for review.
• Preparing Trail Balance and adjusting the discrepancies in the ledger
• Preparing Income statement, Cash flow statement and Balance sheet for yearend Audit.
• Processing Letter of credit and LC payments
• Preparing Provision, Accruals and Prepaid expenses, depreciation sheet on month end and posting the same in the ledger.
• Maintaining Vendor Cheque, Security Cheques & Advance payment tracker.

Payroll:

• Preparing employees’ compensation by the end of each month using WPS
• Upload Final WPS Salary sheet in the bank portal for the payout
• Posting Salary provision entry in the ledger and reverse and repost once Salary disbursed from the bank
• Co-ordinate with bank if any rejections and resolve it immediately
• Posting employee’s compensation provisions entries by end of each month like, Gratuity
• Paid leave salary, Air travel ticket as per Qatar labor Law

Reporting:

• Preparing accounts receivables and payables ageing analysis report on weekly base and report to Managing Partners for review.
• Preparing income and expenses forecasting report and submit the same to managing partner on monthly base.
• Submitting Petty cash report with all supporting documents to Managing Partner for approval.
• Preparing monthly P&L accounts.

Auditing:

• Conduct Internal Audit on Quarterly Basis and submit the financial reports to the management
• Before Commencing External Audit we will do internal Audit and clear all the discrepancies and Error in the ledger
• Keep all the documents ready before commencing the external Audit
• Like, Ledger backups Bank balance confirmation from the bank Vendor balance confirmation Customer balance confirmation Legal updated Documents Vendor/Customer Agreements Partners’ Capital balance Confirmation Fixed Assets Depreciation sheet Employees Salary report, Paid Leave Provision sheet, Emp Yearly Travel
• Provision Sheet, Gratuity and EOS sheet
• Preparing ECL (Estimated Credit Loss) report based on Account receivable
• Ageing report and get the approval from Auditor and Post Provision entry in the ledger
• After finalizing financial reports we will conduct External Audit as Per IFRS standards
• Review the Final Audit Draft and Submit to shareholders for Approval
• Upload Final Financial report in Dhareeba Portal (Tax portal) and make the taxable payment before due date
• Follow Up with Tax department for Tax clearance certificate

Other Finance related works:

• Maintaining Company documents, like CR, Trade License, EC, Tax Card and renewing the same before expire date.
• Co-ordinating with PRO and Auditor regarding legal documents renewal.

Client: Dangote PLC is a Nigerian multinational publicly traded cement manufacturer headquartered in Lagos and Largest Cement manufacturer in Africa continent. The company was founded in 1992, key person ALIKO DANGOTE (chairman) The company is engaged in the manufacture, preparation, import, packaging, and distribution of cement and related products across the African continent

R2R: KEY ROLES AND RESPONSIBILITES:

• Achieving SLA for GL Accounting by posting journal entries within TAT (Profit & Loss Account & Balance Sheet).
• Review of Journal entries before posting in SAP with necessary control checks.
• MT940 (Electronic Statement) uploading into SAP for interface of bank line item and getting posted the bank journals on daily, weekly and monthly basis.
• Achieving SLA for preparation of Bank reconciliation within TAT on monthly basis.
• Review of bank reconciliation statement.
• Investigation, Matching and Clearing of BRS outstanding line items on daily basis.
• Preparation of Ageing Report for BRS with necessary comments and action plan.
• Preparation of open line items investigation file after month close.
• Intimating client regarding the queries and confirmation.
• Updating Opex documents on a regular basis.
• Preparation of Stabilization Report daily / weekly basis.
• Preparation of Monthly Performance Reports.
• Handling queries and interacting with clients in call and resolving it within TAT.
• Resolving Client Queries within the SLA and Client data maintenance.
• Identify key issues in the process and report to the immediate supervisor.
• As part of process interact with clients provide the key information and perform the activities as per the business requirements.
• Involving in new process and updating to the client with the list of issues and required actions to enhance/stabilize the process.
• Train the team with new updates in order processes with issue resolving method

Fixed Assets key roles and responsibilities

• Creating Asset under construction code (AUC) in SAP.
• AUC Journals processing and reviewing.
• Creating Main asset code in SAP.
• Settlement of Asset value.
• Resolving queries with respective to performing asset acquisition, asset transfers and asset disposal.

PAYROLL MANAGEMENT:

• Processing Attendance of Employees in the organization
• Based on Attendance will be processing the Salary and sending the Salary advice to the Head office for payout
• Bank account updation before the payroll for all the new joinees / or updation if there is any change in the bank account
• Salary arrears, Incentive arrears, excess OT/Login Hrs/ WO/Present days clearance, Referral payout data , Stipend and withhold data Payroll team, Incentive eligibility checking
• Stipend related data - 1st and the 2nd cycle tracker
• Change in the Salary annexure updation
• New joinees updation (Updating Annexure, Salary date, Stipend Details)
• Reimbursement & incentives
• Part time to full time annexure updation
• Employee Compulsory off (CO) updation

BANK LIAISON:

• Timely opening of Bank Accounts of Employees.
• Ensure correct Bank Account details are entered in HRMS
• Ensure Employee Name as in HRMS & as in Bank Records is same
• Ensure that all Bank Accounts are active before salary releas