RAMU A K
Kochi
Summary
Hardworking and reliable Administrator with strong ability in proper administrative skills. Highly organized, proactive and punctual with team-oriented mentality.
Overview
26
26
years of professional experience
Work History
Assistant/Section Officer
Cochin University of Science and Technology
Kochi
12.1997 - 05.2024
- Organized and maintained filing systems for confidential documents, correspondence, and reports.
- Prepared and distributed agendas, minutes, presentations and other related materials for meetings.
- Coordinated travel arrangements, including flights, hotels, car rental reservations, and ground transportation for the faculties/guests/examiners etc.
- Assisted in the preparation of budgets by collecting data and inputting information into spreadsheets.
- Managed calendars to ensure efficient use of time; scheduled appointments as needed.
- Provided administrative support to department staff including typing letters and reports; preparing mailings; photocopying; collating; faxing; scanning documents.
- Processed invoices and payments using accounting software programs
- Performed data entry tasks including entering financial transactions into the company's accounting system.
- Answered incoming calls promptly and professionally; provided callers with accurate information or directed them to appropriate departments and personnel when necessary.
- Greeted visitors warmly upon arrival at office reception area.
- Maintained inventory of office supplies ensuring stock levels are sufficient for daily operations.
- Sorted incoming mail for distribution to appropriate personnel.
- Assisted in compiling monthly expense reports(daily collection registers,monthly collection registers,reconciliation of monthly and annual accounts.
- Ensured compliance with all organizational policies and procedures relating to administrative operations.
- Provided assistance with special tasks as assigned by University
- Monitored email accounts regularly and responded appropriately within established timeframes.
- Automated office operations, managing internal communications, correspondence, record tracking and data analysis.
- Supported senior officers during executive decision-making process by generating daily reports to recommend corrective actions and improvements.
- Responded effectively to sensitive inquiries or complaints.
- Managed physical and digital files, monitored spreadsheets and updated reports to coordinate project materials.
- Maintained accurate department and customer records.
- Provided secretarial and office management support while building cooperative working relationships.
- Scheduled service and changed and ordered toner to keep printers and copiers functioning.
Skills
- Native language - Malayalam
- Proficient in english
PERSONAL DETAILS
- Date of Birth - 28th August 1968
- Age - 56
- Address - Azhikkal House, Puthuvayil Ring Road , Cochin University P O , Kochi , Kerala 682022
- Mobile No - 7902686976/9846763758
- Marital Status - Married
- Spouse Name - Leena Vasudev
- Spouse Occupation - Assistant Section Officer , CUSAT
UNIVERSITY CAREER
- Started University career by joining in the Planning and Development Division of Cochin University of Science and Technology as Assistant on December 1997. The section deals with the execution of all major works of the University which includes inviting tenders,press notification, verification and approval of the estimate,award of work etc. Also correspondence with funding agencies(UGC/AICTE) were also done in this section.
- In June 1998 transferred to Examination Confidential Section, one of the most privileged section of the University which deals with all types of confidential works related to the University such as setting, verifying,printing and distribution of all question papers of the various PG/UG courses of the University and affiliated institutions. Besides, all confidential works related to the CAT entrance examination conducted by University were also done in this section.
- After a long service of more than 14 years in the Confidential Section, I was promoted as Section Officer (Supervisory Cadre) and got transferred to Examination D Section which deals with the tabulation works of all PG examinations of the University that includes verification of applications submitted by candidates, issuance of hall tickets, preparation of tabulation registers, releasing of results, mark lists and certificates and all related works. Besides acted as Camp Officer for the conduct various Centralized Valuation camps of B-Tech/M-Tech /MBBS/BSc Nursing courses(Regular and Supplementary examinations).
- In 2018 took charge of Section Officer in Department of Biotechnology and worked upto 2020.During this period supervised all sorts of work dealt with the department which includes establishment,accounts,maintenence of bills and all registers related to daily and monthly accounts,student enrollment,fee, scholarship etc.
- Up to November 2021 worked in the Examination tabulation section dealt with B-Tech examinations of the School of Engineering CUSAT as explained in para 3.
- From November 2021 to May 2024,up to retirement, worked in Department of Computer Applications CUSAT.The work was same as in Department of Biotechnology.
- During the tenure in the Department of Biotechnology, conducted the CSIR/UGC/JRF/Lectureship Examinations smoothly at various centres of Kochi under the supervision of then Head of the Department.
SKILLS
- Familiar with microsoft office tools(Word and Excel)
- Management skills
DECLARATION
I hereby declare that all the information given above are true to the best of my knowledge and belief. If selected I assure my heartfelt co operation and commitment towards the duty entrusted upon me.
RAMU A K
Timeline
Assistant/Section Officer
Cochin University of Science and Technology
12.1997 - 05.2024
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