Summary
Overview
Work History
Education
Skills
Timeline
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Ramya Gandla

Ramya Gandla

Hyderabad

Summary

Driven and resourceful administrative professional with 6+ years of experience assisting with the work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.

Overview

8
8
years of professional experience

Work History

Executive Assistant

Worley
10.2023 - Current
  • Handled confidential and sensitive information with discretion and tact.
  • Schedule and manage appointments, meetings, and events for executives.
  • Utilize calendar management software such as Microsoft Outlook or Google Calendar to maintain and update schedules in real-time.
  • Set up automatic reminders and notifications to ensure punctuality and avoid scheduling conflicts.
  • Handle incoming calls, emails, and correspondence on behalf of executives.
  • Use email management tools like Microsoft Outlook to organize and prioritize messages, draft responses, and manage inbox flow efficiently.
  • Utilize phone management software to log calls, take messages, and route inquiries to the appropriate contacts.
  • Create, edit, and organize documents, presentations, and reports for executives.
  • Utilize document management platforms such as Microsoft Office Suite to collaborate on documents in real-time, track changes, and maintain version control.
  • Assist executives in managing tasks, deadlines, and priorities.
  • Utilize task management tools such as Microsoft To-Do to create task lists, assign tasks, set deadlines, and track progress.
  • Integrate task management tools with calendar and email software for seamless coordination and communication.
  • Coordinate travel arrangements, including booking flights, hotels, and transportation, and preparing itineraries.
  • Utilize travel management platforms such as Booking.com, or Concur to search for and book travel accommodations, track expenses, and manage travel preferences.
  • Implement travel itinerary apps to organize and share travel plans with executives and stakeholders, ensuring smooth travel experiences.
  • Assist in data collection, analysis, and reporting for executive decision-making.
  • Utilize data analysis tools such as Microsoft Excel, and Google Sheets to analyze and visualize data, generate reports, and identify trends and insights.
  • Implement data visualization software to create interactive dashboards and presentations for executive review and strategic planning.
  • Coordinate and facilitate meetings, including scheduling, agenda preparation, and document distribution.
  • Use meeting management software such as Microsoft Teams, Zoom, or GoToMeeting to schedule and host virtual meetings, share agendas and documents, and record meeting minutes.
  • Integrate meeting management software with calendar and task management tools for streamlined coordination and follow-up.

Facilities Executive

Cushman & Wakefield Property Management Services
09.2021 - 10.2023
  • Manage day-to-day office facility operations, including maintenance and cleanliness.
  • Coordinate with external vendors for timely facility repairs and maintenance.
  • Conduct regular inspections to identify maintenance needs and ensure compliance.
  • Develop preventive maintenance schedules for building systems and equipment.
  • Monitor facility budgets and expenses, optimizing costs while maintaining quality.
  • Coordinate office space planning and layout changes.
  • Oversee procurement of supplies and equipment, ensuring cost-effective sourcing.
  • Implement health and safety protocols to ensure a secure work environment.
  • Respond promptly to facility-related emergencies and mitigate risks.
  • Collaborate with internal departments to address facility-related needs.
  • Maintain accurate records and documentation of facility operations.
  • Provide regular reports to management on facility-related metrics and initiatives.
  • Foster a positive work culture and address employee feedback.
  • Stay updated on industry trends and regulations in facility management.
  • Demonstrate leadership skills in managing facility staff and fostering a culture of excellence.

Front Office Executive

Adept Staffing Solutions
01.2019 - 08.2021
  • First point of contact for visitors, clients, and employees, greeting them professionally.
  • Manage incoming calls, emails, and correspondence, providing assistance or redirecting inquiries.
  • Maintain a tidy reception area, ensuring it's welcoming and presentable.
  • Schedule appointments and meetings, coordinate with staff, and update calendars.
  • Handle administrative tasks such as photocopying, scanning, and filing documents.
  • Assist in organizing office events and manage office supplies and inventory.
  • Process incoming and outgoing mail, packages, and deliveries, maintaining accurate records.
  • Provide administrative support to various departments, including data entry and document preparation.
  • Manage visitor access control and security procedures.
  • Handle petty cash transactions and reimbursement requests.
  • Collaborate with front office staff to ensure smooth operations.
  • Uphold confidentiality and professionalism in handling sensitive information.
  • Stay informed about company policies and procedures to provide accurate assistance

Academic Councillor

Pallavi International School
01.2018 - 11.2018
  • Provide academic guidance and support to students on course selection, program requirements, and career goals.
  • Coordinate with academic departments to ensure accurate course information and policies.
  • Manage student records, including enrollment, grades, and progress, while maintaining confidentiality.
  • Assist students with academic issues, scheduling conflicts, and transfer credit evaluations.
  • Conduct individual counseling sessions to assess needs and develop personalized academic plans.
  • Collaborate with faculty and support services to provide comprehensive academic support.
  • Organize workshops and seminars on study skills and time management.
  • Maintain communication channels with students through various mediums.
  • Assist in developing and implementing academic support programs.
  • Monitor academic trends and recommend intervention strategies.
  • Participate in academic committees and professional development opportunities.
  • Collaborate with other departments to provide holistic student support.
  • Stay updated on academic policies, requirements, and standards.
  • Uphold ethical standards and confidentiality in handling student information.
  • Document interactions with students in accordance with institutional policies.

Administrative Executive

THERMAL POWERTECH CORPIRATION INDIA LIMITED
06.2016 - 12.2017
  • Managed and updated records and files to maintain document compliance.
  • Handled confidential information with utmost discretion, ensuring data protection.
  • Improved customer satisfaction by promptly addressing inquiries and resolving issues.
  • Oversaw day-to-day administrative operations, ensuring smooth functioning.
  • Coordinated with various departments to streamline administrative processes.
  • Managed office facilities, including maintenance, repairs, and supplies procurement.
  • Handled communication channels such as emails, phone calls, and correspondence.
  • Maintained and organized records, files, and documents in physical and digital formats.
  • Assisted in the recruitment process by scheduling interviews and maintaining candidate records.
  • Managed schedules and appointments for executives and senior management.
  • Prepared reports, presentations, and documents as required by management.
  • Coordinated travel arrangements and accommodations for staff and executives.
  • Assisted in organizing company events, meetings, and conferences.
  • Supervised and trained administrative staff as needed.
  • Ensured compliance with company policies and procedures.
  • Served as a point of contact for internal and external stakeholders.

Education

Bachelors - B.Com

Osmania University

Skills

  • Executive Support
  • Administrative Support
  • Office Management
  • Schedule & calendar planning
  • Office Administration
  • Calendar Management
  • Meeting planning
  • Travel Arrangements
  • Advanced MS Office Suite
  • Project Planning
  • Schedule Management
  • File Organization
  • Project Management
  • Invoice Processing
  • Business Administration
  • Team Collaboration
  • Vendor Management

Timeline

Executive Assistant

Worley
10.2023 - Current

Facilities Executive

Cushman & Wakefield Property Management Services
09.2021 - 10.2023

Front Office Executive

Adept Staffing Solutions
01.2019 - 08.2021

Academic Councillor

Pallavi International School
01.2018 - 11.2018

Administrative Executive

THERMAL POWERTECH CORPIRATION INDIA LIMITED
06.2016 - 12.2017

Bachelors - B.Com

Osmania University

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Ramya Gandla