Summary
Overview
Work History
Education
Skills
Websites
Certification
Accomplishments
Techical Skills
Timeline
Generic

Ramya Rajan

Mumbai

Summary

Experienced private equity professional with 6.8 years of expertise in fund administration and operations within the alternative investment sector, with a proven track record in reconciliation, operations, fund accounting support, capital activity processing, and vendor invoice management. Skilled at reviewing complex financial documentation, managing teams, and collaborating with cross-functional stakeholders to ensure compliance, and operational excellence. Adept at delivering process improvements and providing strategic insights to senior leadership.

Overview

8
8
years of professional experience
1
1
Certification

Work History

Senior Associate

Goldman Sachs
11.2024 - Current
  • Ensured all vendor invoices relating to expense payments received were reviewed and processed accurately and in a timely manner, maintaining quality.
  • Review of invoices processed by analysts and associates, ensuring alignment with reporting parameters, including vendor name, amount, date, expense type, and fund structure, while resolving any identified discrepancies or exceptions. Ensure payments are made by admins, and track wire references received.
  • Liaised with Audit, Legal, Controllers, Tax, and Technology teams to streamline processes and address queries promptly.
  • Supported the reconciliation team by validating payment records against custodian data, addressing mismatches efficiently, ensuring any discrepancies are addressed in a timely manner, and escalated to the right stakeholders.
  • Delivered quarterly presentations to senior leadership, with insights on payment status, reimbursements, and operational updates.
  • Processing capital call and distribution notices received from the general partner on the internal system. Ensuring notices are recorded accurately, with the appropriate fund structure, broken down to the correct accounting heads. Reconciling the unfunded commitment after every transaction and reaching out to the general partner if any discrepancies are noticed.
  • Led initiatives to identify and implement improvements to existing workflows, enhancing accuracy, and reducing processing time.
  • Managed and mentored a team of analysts and associates, planning workload allocations, addressing team challenges, and fostering a collaborative team environment.

Associate

Morgan Stanley
08.2020 - 11.2024
  • Reconciliation- Gathering information from various fund houses, banks, administrators and liaising with them. Reconciling the cash balances and performing the required checks when monitoring the settlement of cash transactions. Reporting to internal operations teams and communicating with custodian banks about cash transactions. Reconciling the Holdings with the administrators and investigating break causation, recommend proposed solutions and finalizing the reconciliations.
  • Valuations - Perform monthly and quarterly pricing with proper due diligence. Record valuations from Capital Statements received for all the underlying investments in Private Equity. Valuations are recorded in a timely manner to make sure that it gets included in Monthly/Quarterly accounting closes performed.
  • Valuation Analysis and Consistency Review - Ensure change in valuation is consistent across all portfolios. Analysis done to determine the cause of change in valuation beyond threshold and to provide appropriate comments on the basis of analysis. Review of Financial reports, Audited Financial statements, Capital statements sent to us by various General Partners done to ensure the portfolios that participate in the same deal are receiving a consistent allocation of all transactions of the respective underlying fund. Identify the specific investment that resulted in variance in valuation and its underlying cause.
  • Transaction processing - Recording Journal entries for all the Capital Calls made and Distributions received from underlying investments on daily basis and sent for Cash flow. Tracking Capital activity notices received by fund houses and timely booking of the activity on the accounting system. Ensuring payment made to the correct bank account by reviewing Wire Instructions and other payment details. Ensure correct accounting method and transaction type used as per the details provided on the notice. In case of any discrepancy noticed with the LPAs while booking, timely escalation is made to General Partners and process as per the confirmations received.
  • Content Management - Monitoring various mailboxes for notifications of various reports. Maintenance of legal agreements and investment documents including Financial Statements, Audited Statements and various other Legal Documents including but not limited to LPAs, Subscription Documents, Side Letters, Form ADVs received for the underlying investments in Private Equity and Real Estate during the financial periods in the Document management system.
  • Other activities - Record Journal entries for Month-end interests, Accrual bookings and FX updates. Actively involve and participate in projects related to the job function and liaise with IT on automation projects by testing new projects in UAT and ensuring bottlenecks if any are escalated and resolved for its smooth functioning in production. Liaise within India and West Conshohocken teams for timely closure of any open queries. Manage risk associated with the job profile.

Associate

SS&C GlobeOp
04.2018 - 01.2020
  • - Analysing & monitoring trade upload and performing action on fail trades.
  • - Analysis of daily PNL and accurate bookings of various financial instruments i.e. bonds, equities, future & options, forwards etc.
  • - Checking out the Not priced report to ensure all securities are priced & to ensure the pricing of the fund securities/portfolio has been performed as per the pricing policy of the fund/client.
  • - Daily reconciliations of Trade, Position and Cash transactions. Performing daily reconciliations with prime brokers and trading advisor and investigating and resolution of breaks, if any. Also, performing 3 Way Reconciliation between SS&C Globeop/Trading Advisor/Prime Broker.
  • - Processing of Corporate Actions accurately for the securities through the use of Bloomberg Terminal & aliasing with Hedge Fund managers & Prime Brokers for the same where required.
  • - Preparing NAV packs and its delivery in accurate and timely manner. Ensuring accrual bookings and reversal of payments are in line as budgeted by the client. Booking of subscription, redemptions, management fee, performance fee and accruals for Hedge Funds.

Intern

Axis Bank
05.2017 - 06.2017
  • Learning various aspects of banking including loan processing, foreign exchange procedures and functioning, client interaction and other banking services.

Education

MBA - Finance

Sheila Raheja School of Business Management & Research

BCom - Accounting and Finance

Birla College of Arts, Science and Commerce

Skills

  • Invoice processing
  • Reconciliation
  • Financial reports management
  • Fund structure and accounting allocation
  • Data analysis
  • Transaction management
  • Vendor management
  • Stakeholder communication and senior reporting
  • Team leadership and workload planning
  • Process optimization and enhancement
  • Presentation skills
  • Training and mentoring

Certification

Entry Certificate in Business Analysis (ECBA), 02/01/21

Accomplishments

  • Secured 2nd runner-up position among 200 participants in India's PowerBI hackathon hosted by Morgan Stanley, mastering the tool and crafting a solution to the given problem in just four days.
  • Presented sessions on leveraging PowerBI to a department of 150 team members internally.
  • Conducted a presentation to the Head of Morgan Stanley Asia Operations, highlighting the team's utilization and benefits of the PowerBI tool within the Transformation project scope.

Techical Skills

  • Investran
  • Advent Geneva
  • Power BI
  • MS Office
  • Adobe Acrobat
  • JIRA

Timeline

Senior Associate

Goldman Sachs
11.2024 - Current

Associate

Morgan Stanley
08.2020 - 11.2024

Associate

SS&C GlobeOp
04.2018 - 01.2020

Intern

Axis Bank
05.2017 - 06.2017

BCom - Accounting and Finance

Birla College of Arts, Science and Commerce

MBA - Finance

Sheila Raheja School of Business Management & Research

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