Rashi Sharma
Executive Assistant
Indirapuram
Summary
Experienced Executive Secretary provides comprehensive administrative support to upper level team. Adept at managing calendars, preparing reports and coordinating meetings. Demonstrates excellent customer service, problem-solving, and communication skills. Resourceful and experienced worker offering expertise in customer service, travel coordination and file management. Detail-oriented team player with strong organizational skills. Handles multiple projects simultaneously with a high degree of accuracy. Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
21
21
years of professional experience
Work History
Executive Assistant
HCL Technologies Limited
Noida
03.2015 - Current
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Created and managed office systems to efficiently deal with documentation.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
- Upheld strict timetables by maintaining accurate, balanced calendars.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Handled confidential and sensitive information with discretion and tact.
- Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Coordinated events and worked on ad hoc projects.
- Organized and coordinated conferences and monthly meetings.
- Updated and maintained confidential databases and records.
- Identified issues, analyzed information and provided solutions to problems.
- Managed time efficiently in order to complete all tasks within deadlines.
Executive Assistant
Dion Global Solutions
09.2012 - 03.2015
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Collaborated on special projects to improve overall business operations within the organization efficiently.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
- Assisted in the development of company policies and procedures, contributing to a more organized work environment.
- Filed paperwork and organized computer-based information.
- Upheld strict timetables by maintaining accurate, balanced calendars.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Used advanced software to prepare documents, reports, and presentations.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Facilitated training and onboarding for incoming office staff.
Executive Assistant
RBS IDC
09.2009 - 08.2011
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Transcribed meeting minutes to support sales, business development and senior management teams.
- Filed paperwork and organized computer-based information.
- Upheld strict timetables by maintaining accurate, balanced calendars.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
Associate Admin Executive
Sapient Corporation
08.2007 - 09.2009
Marketing Support Executive
Polar International Limited
07.2006 - 08.2007
Sales Coordinator
Sri Nagdev Industries
01.2003 - 07.2006
Education
Master of Arts - English Literature
SD College
Muzaffarnagar, India 04.2001 -
Bachelor of Arts -
DAV College
Muzaffarnagar, India 04.2001 -
Skills
Spreadsheet tracking
undefinedTimeline
Executive Assistant
HCL Technologies Limited
03.2015 - Current
Executive Assistant
Dion Global Solutions
09.2012 - 03.2015
Executive Assistant
RBS IDC
09.2009 - 08.2011
Associate Admin Executive
Sapient Corporation
08.2007 - 09.2009
Marketing Support Executive
Polar International Limited
07.2006 - 08.2007
Sales Coordinator
Sri Nagdev Industries
01.2003 - 07.2006
Master of Arts - English Literature
SD College
04.2001 -
Bachelor of Arts -
DAV College
04.2001 -
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