Summary
Overview
Work History
Education
Skills
Accomplishments
Timeline
Hi, I’m

RASHMI RAMACHANDRAN

Finance
Bengaluru
RASHMI RAMACHANDRAN

Summary

Senior Finance and Accounting Professional with over 20 years experience Fixed Assets and Project Costing , General Ledger , Accounts Payable , Commercial Finance, Controllership across manufacturing, Retail and e-commerce sectors Dedicated to accuracy, automation, financial controls and performance excellence Effectively analyse situations and provide innovative solutions


PROFILE SUMMARY


1) Experienced in heading accounts & finance functions including maintenance & finalization of accounts, report management, building internal financial controls

2) Expertise in managing Accounts Payable (AP) processes; managed vendor relations as well as timely & accurate processing of invoices, purchase orders, expense reports, debit & credit memos.

3) Established entire process operations with an aim to accomplish corporate plans & goals, successfully; led successful transition of Fixed Asset Process

4) Capability to deliver results, drive change & implement policies, standards and changes in operations and system that optimize productivity.

5) Executed Change Projects, established all Finance processes and delivered end-to-end solution for group entity as functional champion

6) Competencies in facilitating successful process operations and developing service standards for business excellence; track record of adhering to SOPs, streamlining workflow & creating teamwork environment to enhance productivity.

7) Demonstrated excellence in facilitating review of receivables & payables management, ageing analysis and preparing need-based MIS Reports.

8) Effective team leader; capable of leading & motivating individuals to maximize levels of productivity; motivating teams for exceeding customer expectations in delivery of committed services

Overview

22
years of professional experience
4
years of post-secondary education

Work History

Crestron Software Development India Pvt Ltd
Bengaluru

Finance Controller
08.2017 - Current

Job overview

  • To Pay – Managing end to end procure to pay, Negotiating ,Reviewing and Approving Local Contracts ( Hotels , Travel , Utilities ) , Approving Purchase Orders and Payment processing
  • Month End Activities – Bank Reconciliation ,Month end activities – recording expenses , Pre-paid expenses , Review of Payroll file and approval , Payroll entries, Intercompany Invoices , Balance Sheet schedules
  • Cash Flow: Cash flow Statements and working with US / Singapore for India Fund requirements
  • Managing Banking related process – EBRC , Softex for Foreign remittance, RBI compliances
  • Statutory Compliances :Managing all Statutory Compliances – Tax Compliances( Tax Filing , Advance Tax , GST , TDS ) /ROC Compliances ( Statutory Register , FLA, Corporate Social responsibility (CSR) / FEMA Compliances
  • Audit Managing the closure of Statutory Audit , Tax Audit and completing the filings as per schedule
  • Accurately completed financial statement audits and thoroughly reviewed results.
  • HR Related – Setting up the Gratuity Trust , Compliance for PT , Shops & Establishment
  • R&D – Helped in setting up the Amazon business account to facilitate procurement requirement for testing purposes
  • IT related –Implementation of SAP for India Accounting Operations , Concur for Business reimbursements
  • Legal/Customs - Key point of contact in India for Legal / Tax – APA filing , working closely with India legal team for all compliances, filings , Board Resolution
  • Managing the Customs related processes related to imports for Testing , Internal Demo , Advance Replacements
  • Account Receivable ( Singapore ) Managing the Collections - India Sales , Review of financials and assigning credit limit , Order release , Legal notices for Bad debts
  • Managing the Advance replacement for India Partners
  • Followed up with delinquent accounts to obtain funds and reduce aging balances.
  • Managed payroll data entry and processing for 250+ in line with company policy and Statutory compliance.
  • Supervised accurate, efficient, and compliant completion of monthly financial reporting packages.
  • Created and distributed reports on internal and external finances, audits, and budgets.
  • Calculated salesperson commissions based on established parameters and disbursed payments.
  • Completed journal entries, reconciliations, and account analysis to prepare quarterly financial documents and general account management.
  • Managed daily financial functions in collaboration with accounting and payroll personnel.
  • Prepared balance sheets, cash flow reports and income statements.
  • Completed year-end close processes through effective supervision financial functions and regular treasury transactions.
  • Prepared and filed tax returns and generated monthly reports in compliance with regulatory and organizational standards.
  • Introduced internal controls to monitor critical areas of financial control and devised Type corrective actions to address risks or deficiencies.
  • Managed outstanding balance amounts by evaluating reports and determining collection statuses 100 K USD write off over a period of 6 years - Total sales Base 110 M USD
  • Reviewed contracts financially impacting company and counseled executive leaders on impact contracts would have on company operations.
  • Maximized year-end tax benefits by efficiently managing cash flows.
  • Reviewed processes and procedures to guide program implementation and optimize auditing.
  • Verified accurate completion of corporate income tax returns and optimal use of favorable tax codes.
  • Mitigated risk by implementing internal controls and safeguards for revenues and expenditures.
  • Oversaw accounts payable and receivable operations for Services / Sales business with Service billing - USD 18 M and Sales - USD 20 M per annum.

Amazon
Bangalore

Finance Manager
07.2015 - 08.2016

Job overview

  • Financial Operations
  • Team Size: 20
  • Managed month-end close activities, account reconciliation and balance sheet analysis, Bi-annual PPV (Purchase Price Variance) reserve analysis review with the senior leadership team
  • Formulated financial policies, procedures and internal controls, documented and operated as intended and performed quarterly sign-off of the controls
  • Manage department’s response to internal and external audit requirements and ensured compliance with SOX requirements for all activities across all geographies
  • Steered cross-functional systems and process improvements initiatives i.e
  • Automation of close activities, Journal entries, new country / process launches (i.e
  • Concur being replaced by I-expenses)
  • Liaised with stakeholders / business teams to identify the root cause for issues that lead to reconciling items and risks on the Balance sheet across geographies
  • Trained new and existing staff members in various financial procedures to prepare for job requirements.
  • Executed vendor setup and payment, administration of bank accounts and account reconciliations.
  • Partnered with IT and operational leadership to develop financial business plans with detailed benchmarks.
  • Researched and facilitated software integration to streamline accounting and financial processes.
  • Reviewed documentation and identified financial discrepancies where applicable.
  • Prepared monthly reconciliation of bank accounts and took corrective actions on deviations.

Tesco Hindustan Service Centre
Bangalore

Senior Manager
09.2006 - 07.2015

Job overview


  • Managed large-scale projects and introduced new systems, tools, and processes to achieve challenging objectives.
  • Implemented and developed operational standards, policies and procedures.
  • Identified cost improvement changes and cost savings plans to increase company savings.
  • Developed proposals and presentations for internal and external audiences.
  • Developed and implemented new filing systems to improve organizational efficiency and productivity.
  • Recommended and implemented successful strategies to maximize revenue.
  • Held monthly meetings to create business plans and workshops to drive successful business.
  • Conducted performance evaluations, compensations and hiring to maintain appropriate staffing requirements.
  • Produced staffing matrix to provide adequate coverage of department.
  • Reviewed and analyzed reports, records and directives to obtain data required for planning department activities.
  • Provided strong leadership to enhance team productivity and morale.
  • Boosted team member productivity by enhancing performance monitoring and instituting motivational approaches.

Tesco Hindustan Pvt Ltd

Senior Manager
08.2012 - 06.2015

Job overview

  • Overvie The process supports the UK and Ireland business by ensuring timely and accurate payment to 6000+ suppliers for products that are delivered to the UK/Ireland stores for resale
  • On an average the team processes 1M invoices per month and ensures that invoices are processed accurately and released for payment on time as per the policies and controls in place
  • Administered and managed operations across different AP areas including PO and Non-PO invoice processing, Vendor Desk, Internal Client & Vendor Relations and Payment Processing
  • Supported the UK and Ireland business by ensuring timely and accurate payment to 6000+ suppliers for products that are delivered to the UK/Ireland stores for resale
  • Led a team for processing 1M invoices per month and ensured that invoices are processed accurately and released for payment on time as per the policies and controls in place
  • Identified and on-boarded new suppliers as per the commercial negotiation and ensured they are set up on EDI (Electronic Data Interchange)
  • Adhered to Standard Operating Procedures (SOP) and SLA’s for the process and transactions
  • Ensured transaction data is processed in accordance with the Group’s accounting policy and procedures and key financial controls
  • Resolved discrepancies in Price / Shortages liaising with the Depot/Stores and Buyers
  • Continuous improvement to improve key measures – On time payment, FTMR (First time match rate, Supplier disputes) to provide simple, standard, repeatable and cost effective processes
  • Developed cordial relations with suppliers and ensured disputes are resolved in a timely manner
  • Boosted team member productivity by enhancing performance monitoring and instituting motivational approaches.
  • Provided strong leadership to enhance team productivity and morale.
  • Reviewed and analyzed reports, records and directives to obtain data required for planning department activities.
  • Produced staffing matrix to provide adequate coverage of department.
  • Conducted performance evaluations, compensations and hiring to maintain appropriate staffing requirements.
  • Held monthly meetings to create business plans and workshops to drive successful business.
  • Recommended and implemented successful strategies to maximize revenue.
  • Developed and implemented new filing systems to improve organizational efficiency and productivity.
  • Developed proposals and presentations for internal and external audiences.
  • Identified cost improvement changes and cost savings plans to increase company savings.
  • Executed appropriate staffing and budgetary plans to align with business forecasts.
  • Managed large-scale projects and introduced new systems, tools, and processes to achieve challenging objectives.
  • Implemented and developed operational standards, policies and procedures.

Tesco Hindustan Pvt Ltd

Manager
07.2010 - 07.2012

Job overview

  • Team Size: 45
  • Set up and maintenance of standing data for Supplier set up (Bank details, payments terms)
  • Ensured timely payments of supplier invoices and other local authorities (Rent, Rates & Utilities, Council Payments)
  • Identified and resolved control issues in transaction processing based on regular or exception control reports
  • Supporting the Central finance team with Working Capital forecasting on periodic basis
  • Cross-trained existing employees to maximize team agility and performance.
  • Accomplished multiple tasks within established timeframes.
  • Maximized performance by monitoring daily activities and mentoring team members.
  • Developed and maintained relationships with customers and suppliers through account development.
  • Onboarded new employees with training and new hire documentation.
  • Developed and implemented business strategies to achieve business goals and stay competitive.
  • Improved marketing to attract new customers and promote business.
  • Communicated clearly with employees, suppliers and stakeholders to keep everyone on same page and working toward established business goals.
  • Controlled costs to keep business operating within budget and increase profits.
  • Monitored and analyzed business performance to identify areas of improvement and make necessary adjustments.
  • Established team priorities, maintained schedules and monitored performance.
  • Established performance goals for employees and provided feedback on methods for reaching those milestones.
  • Defined clear targets and objectives and communicated to other team members.
  • Developed detailed plans based on broad guidance and direction.
  • Improved staffing during busy periods by creating employee schedules and monitoring call-outs.
  • Maintained professional demeanor by staying calm when addressing unhappy or angry customers.
  • Recruited, interviewed and hired employees and implemented mentoring program to promote positive feedback and engagement.
  • Used industry expertise, customer service skills and analytical nature to resolve customer concerns and promote loyalty.
  • Maintained positive customer relations by addressing problems head-on and implementing successful corrective actions.

Manager
03.2008 - 03.2010

Job overview

  • Team Size: 5
  • Managed General Ledger entries various accounting areas and their respective Balance sheets:
  • Payables, Cash/tender and other receivables, Stock, Fixed Assets and Intercompany
  • Reviewed monthly financial statement schedules including Management Page, Balance sheet Summary and Cash Flow statements with CFO
  • Reviewed and inputted journal entries (monthly, adjusting, recurring)
  • Supported the group for half year and year end consolidation (Hyperion)
  • Conducted audit for all Balance Sheet areas, reviewed standing account details, material movement analysis, Issue/control summary and other relevant back up documents

Assistant Manager
09.2006 - 03.2008

Job overview

  • Team Size: 3
  • Aligned group process in collaboration with IT and Business to set-up core operations
  • Conducted UAT testing and sign-off from business standpoint
  • Designed and developed Operating Model in line with the companies Operating Model
  • Offered value add support to the group reporting such as The CAPEX Spend, Capitalized Interest, Future Lease Commitments
  • Recommended the Depreciation / Capitalization policy to the business in line with IFRS
  • Tracked project closures through compilation of project costs into fixed asset accounts
  • Reviewed and updated the detailed schedule of fixed assets and accumulated depreciation
  • Managed process design, documentation, knowledge transfer and team management till process stabilization and go-live
  • Global e-Business Operations Private Limited, (fully

Process Expert
06.2005 - 08.2006

Job overview

  • SPOC for:
  • Coordinating and reviewing SOW with customers and ensuring KPI’s are adhered as per same
  • SOX audits for Fixed Assets team
  • Classified processes, prepared process flows & SOPs and finalized SLA/TAT/Audit parameters
  • Stabilized and standardized process and ensured process improvement
  • Coordinated with support functions like Industrial Engineering, Activity Based Costing (ABC Analysis), Training Team and Quality
  • Maintained quality within the process to ensure high customer satisfaction
  • Interacted with customers/partners/management regarding any change (system and process), issues, concerns, expectations
  • Organised trainings and knowledge transfer sessions to the new team members and guided staff team members with miscellaneous projects and handled process update circulation & SOPs updates on a regular basis

Hewlett Packard

04.2001 - 08.2006

Job overview

Team Lead
03.2004 - 05.2005

Job overview

  • Led a team of 7 members and executed monthly transaction activities
  • Maintained Green KPI’s and checked monthly reconciliations for all the entities within the scope of leadership

Senior Process Associate
04.2002 - 02.2004

Job overview

  • Conducted remote transition of entity Turkey to the Bangalore Centre
  • Acted as backup to Team Lead, including maintaining green metrics and performing year end activities for all the entities

Process Associate
04.2001 - 03.2002

Job overview

  • Core part of the team for transition of Fixed Assets process for:
  • Germany from the Brussels Centre to the Bangalore Business Centre in initial phase
  • European entities including Poland, Hungary, Czech Republic & South Africa in 2nd phase
  • Part of the transition team for the Physical Inventory Process for EMEA

Education

Christ College
Bengaluru

BCom from Accounting And Finance
06.1997 - 04.2000

University Overview

CIMA
UK

CIMA Diploma from Management Accounting
06.2012 - 07.2013

University Overview

Skills

Accounts Payable Managementundefined

Accomplishments

Accomplishments
  • CIMA Diploma
  • Operational Level – Jul’ 13
  • Management Level (completed E2 and F2)B.Com
  • Christ College, Bangalore, Steered the project to improve the GL close cycle time from 5 to 3 days ( DMIAC) including the Management account sign-off with CFO
  • Successfully executed Project 99:
  • Instrumental in increasing the e-Invoicing penetration from 65% to 82%, that led to 50% headcount saving
  • Improved First Time Match rate from 60% to 80% by identifying the process gaps and IT system issues
  • Implemented invoice paid from receipt date that helped drive on-time payment from 82% to 95% and improve cash flow forecast
  • Invoice status service projected a 65% reduction in queries & calls
  • Conferred with Manager of the Year Award in Mar’ 12 for improved productivity in team and employee satisfaction scores
  • Improved the working capital by changing the trigger date from date of invoice to date of receipt (working capital improvement of circa 50 M)
  • Published the Commercial Payables supplier guide with Tesco’s ways of working, released at the IDG Supplier conference in 2013
  • Part of the core group initiative in:
  • Finance Women’s Network team – Women Pulse, focussing on empowering & embracing women at work
  • Competency Framework – Part of the core group to define the key technical competencies for role in Finance
  • Represented the Commercial Payables Operations in India for the Tesco Supplier Conference held in London (250 suppliers participated interactive session to help understand the end-to-end process)
  • Spearheaded changes to improve the Supplier Viewpoint Scores – White paper to implement a simpler process to resolve price disputes and was able to reduce the outstanding disputes by 85%
  • Subject Matter Expert for AP for system implementation

Timeline

Finance Controller
Crestron Software Development India Pvt Ltd
08.2017 - Current
Finance Manager
Amazon
07.2015 - 08.2016
Senior Manager
Tesco Hindustan Pvt Ltd
08.2012 - 06.2015
CIMA
CIMA Diploma from Management Accounting
06.2012 - 07.2013
Manager
Tesco Hindustan Pvt Ltd
07.2010 - 07.2012
Manager
03.2008 - 03.2010
Senior Manager
Tesco Hindustan Service Centre
09.2006 - 07.2015
Assistant Manager
09.2006 - 03.2008
Process Expert
06.2005 - 08.2006
Team Lead
03.2004 - 05.2005
Senior Process Associate
04.2002 - 02.2004
Hewlett Packard
04.2001 - 08.2006
Process Associate
04.2001 - 03.2002
Christ College
BCom from Accounting And Finance
06.1997 - 04.2000
RASHMI RAMACHANDRANFinance