Rashmi Shailesh Rai
Vasai
Summary
Hardworking employee with customer service, multitasking, and time management abilities. Devoted to giving every customer a positive and memorable experience. Focused on maximizing executive productivity by providing exceptional service and coordinating team activities.
Overview
17
17
years of professional experience
Work History
Executive Assistant
Avanse Financial Services Limited
Andheri, Mumbai
10.2022 - Current
- Calendar management of CXOs, managing appointments, scheduling meetings with internal as well as external clients, and follow-ups.
- Travel Arrangement (domestic & international), cab & hotel bookings etc
- Preparing expense report, reimbursement of bills, and submitting to accounts for processing of payments.
- Performed data entry tasks into various software programs including MS Excel spreadsheets.
- Greeted visitors warmly upon arrival at the office premises.
- Developed effective filing systems for easy retrieval of information when needed.
- Coordinated with internal departments on a regular basis to ensure efficient functioning of day-to-day operations.
- Monitored incoming emails and responded accordingly in a timely manner.
- Maintained confidential records and files related to executive operations.
Sales Administration & Executive Assistant
Xylem Water Solutions India Pvt Ltd
Thane, Mumbai
08.2018 - 10.2022
- Monitoring the Sales force.com & ensuring about accuracy of sales database
- Supervision data in SFDC & resolving any issues/ concerns if any
- Managing travel & hotel arrangements (domestic & international) for Sales Director & sales team
- Calendar management of Director, scheduling meetings within internal as well as external clients
- Supporting field staff, resolving queries, arranging essential documents and timely communicating relevant information to field staff
- Preparation of monthly MIS & analysis of sales data quarter wise after co- ordination with sales team & managers
- Checking field staff expenses & scrutinizing as per travel policy & co- ordinating with accounts department for reimbursement
- Admin duties - Ordering printing & stationery like envelopes, letterheads, visiting cards, ID cards, etc
- Handle queries from managers & field staff
- Preparing & claiming expense statement of Director in Concur & submitting to accounts
- Weekly meeting arrangements & preparation of minutes of meetings
- Order booking & processing in ERP and communicate order status to sales person & customer about delivery commitments
- Inform about material readiness date to concern team & coordinating for dispatches once payment is received
- Maintain and update files, records, and other documents of order booking/processing
- Coordinating with logistics & dispatch team for the material shipped status to customer site
- Follow up with customers for payments
Executive Assistant
Boehringer Ingelheim India Pvt Ltd
Bandra Mumbai
12.2011 - 04.2013
- Reconciliation of sales database
- Preparing daily & monthly MIS to management
- Scrutinizing traveling expenses statement of field staff & forwarding to A/cs for reimbursement
- Reconciling & Follow-up of the payments from stockiest
- Analysis of weekly report of sales team & reporting secondary sales
- Travel & Hotel Bookings
- Filed paperwork & organized computer-based information
- Handled incoming and outgoing emails, mails and faxes
Sales Administration Assistant
Bayer Zydus Pharma Pvt Ltd
Thane
09.2007 - 11.2011
- Reconciliation of sales database
- Preparing daily & monthly MIS to management
- Back office i.e
- MIS related work maintaining sales & stock reports etc
- Co-ordination with sales staff & other department
- Attending customer queries in terms of product, rate or any other issues
- Attending sales staff queries regarding to online DCMS (Doctor Call Management System)
- Scrutinizing traveling expenses statement of field staff & forwarding to A/c's for reimbursement
- New joiners training on expenses statement & travel policy
- Examining Promotional expenses statement & Credit / Claim notes of C & F agents
- Combining sales data with Bayer website
Education
Diploma in Human Resource, Human Resource Development -
Welingkar Institute of Management Development
Matunga Mumbai03.2012
Bachelor of Commerce - Commerce
N.G. Bedekar College of Commerce
Thane Mumbai03.2007
HSC - Commerce
N.G. Bedekar College of Commerce
Thane Mumbai03.2004
SSC -
New English School
Kalwa Thane03.2002
Skills
- MS CIT
- MS Excel, Word, PowerPoint, and Tally 81
- Self-Motivated
- Responsible
- Organization and time management
- Administrative Support
- Email management
Hobbies and Interests
Painting, Listening to Music, Travel
Additional Information
- Date of Birth - 1st May 1987
- Marital Status - Married
- Child - One
- Address - A3/211, Vishwakarma Paradise Phase 1, Ambadi Rd, Opp Ashok Nagar, Vasai (W)-401202, Maharashtra, India.
Languages
English, Hindi, Marathi, Tulu
Languages
Tulu
First Language
English
Upper Intermediate (B2)
B2
Hindi
Upper Intermediate (B2)
B2
Marathi
Upper Intermediate (B2)
B2
Timeline
Executive Assistant
Avanse Financial Services Limited
10.2022 - Current
Sales Administration & Executive Assistant
Xylem Water Solutions India Pvt Ltd
08.2018 - 10.2022
Executive Assistant
Boehringer Ingelheim India Pvt Ltd
12.2011 - 04.2013
Sales Administration Assistant
Bayer Zydus Pharma Pvt Ltd
09.2007 - 11.2011
Diploma in Human Resource, Human Resource Development -
Welingkar Institute of Management Development
Bachelor of Commerce - Commerce
N.G. Bedekar College of Commerce
HSC - Commerce
N.G. Bedekar College of Commerce
SSC -
New English School
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