Summary
Overview
Work History
Education
Skills
Selected Achievements
Timeline
Generic

RAVI TIRUNELVELI

Melbourne

Summary

Accomplished Program Coordinator with 20 years of diverse experience spanning Finance, Procurement, and Project Support across Financial Services, Automotive, Government, and Health Insurance sectors. Recognized for fostering collaboration and building strong partnerships with Technology teams, Service Providers, Vendors, and Business Stakeholders at all levels. I am enthusiastic about driving high-performing teams, delivering exceptional outcomes, and ensuring seamless alignment between organizational goals and stakeholder expectations.

Overview

22
22
years of professional experience

Work History

Program Coordinator

Bureau of Meteorology
Melbourne
01.2023 - 01.2025
  • Contributed towards the consolidation of vendor contracts stored across multiple repositories into one centralised Repository using Microsoft Lists, resulting in significant saving of man-hours by eliminating multiple handling.
  • Introduced distribution of financial reports on a monthly basis to Section Managers for their respective cost centres to track Operating Expenses (Opex), by creating a password protected hyperlink on a shared directory
  • Documented Procedure for procurement activities as a quick reference guide for the team
  • Procurement of infrastructure, services and sourcing contract labour hire (project managers and other contractors) applying CPR (commonwealth procurement rules) whilst ensuring only Vendors enlisted on the Digital Software and Hardware Marketplace Panel do the bidding
  • Vendor management, contracts review for renewals by consulting with the Service Delivery Manager, related Section Manager, and other internal stakeholders
  • Contracts data management using MS Lists and facilitating data governance by providing regular data updates to Data analysis team for publishing Data Analysis Expressions using Power BI
  • Yearly and Monthly Budget preparation for the Business Area and analysis of Budget vs Actuals based on datasets retrieved from SAP
  • RACI management, Monthly Program expenditure and financial reporting
  • Analyse project costs by tracking Effort Capture to validate appropriation of Operating and Capital Funding and present cost-benefit analysis
  • Drafting business cases to Group Executive's Major Transactions Committee to seek approval for procurements exceeding $500k in total value
  • Maintaining distinct repositories for Capex and Opex costs related to Vendor Contracts
  • Consult with Finance Business Partners to resolve Vendor payment issues

Finance Officer-Governance

Bureau of Meteorology
Melbourne
07.2022 - 12.2022
  • Assisted in the management of Procure to Pay (P2P) process by Creating Purchase Requisitions and Purchase Orders in SAP
  • Consulting with the Procurement team in matters relating to compliance regarding new Purchase Requisitions, Purchase Orders and amendments relating to variations in contracts thereof
  • Vendor Management, creating vendor masters in SAP
  • Arranging for transfer of costs between cost objects on Purchase Orders as requested by delegates
  • Generating reports in SAP, for Project Managers/Business Analysts upon their request, for Commitment and Actuals against specific Cost Objects (Cost Centers/WBS Elements)
  • Verifying and validating information on spending proposals to align with the contract agreement whilst ensuring relevant authorisations by the delegates are attached

Finance Officer (Vendor Management)

Rural Fire Services - NSW
Sydney
09.2019 - 03.2020
  • Setting up new Vendor accounts, Master Data in SAP
  • Verifying and subsequently validating the requisite information supplied by prospective vendors in liaison with the Corporate Legal and Compliance team before setting up Vendor accounts in SAP
  • Performing regular Vendor Maintenance to eliminate duplicate accounts and flag for deletion the obsolete Vendor accounts
  • Work on the Invoice repository called 'Dataline' ensuring only valid invoices are transmitted; thus, eliminating invoices from invalid suppliers and any duplicates thereof

Finance Administrator

Broadspectrum
Sydney
09.2018 - 07.2019
  • Mediate between F&A and contract personnel around Procure to Pay, Open Purchase Orders/Invoices/Goods Receipt Invoice Receipt discrepancies
  • Review, verification and reconciliation of Vendor invoices and statements
  • Ad-Hoc Assistance in Invoice Processing using VIM (Vendor Invoice Management) in SAP and Vendor Clearing as and when required
  • Assisting with validation of goods/services invoices and enquiries from suppliers to ensure accuracy of associated costs
  • Assisting Defence Base Services personnel in the creation of Purchase Requisition in ARIBA leading to correct reflection of the Purchase Order in SAP
  • Transacting in SAP ARIBA, goods receipting and/or amendments to non-conforming purchase orders per Defence Base Services site requests nationally
  • Generating monthly reports for review of GRIR and Blocked Invoices to close out aged, unused purchase orders with quantity variances after payment to suppliers
  • Updating and Maintaining Account related spreadsheets, Reconciliations and other documentation on Office 365, SharePoint
  • Ensuring consistent execution of the end-to-end processes in compliance with company policies

Finance Administrator (Telstra Data-Centre Account)

Brookfield Global Integrated Solutions
Sydney
03.2017 - 07.2018
  • Consult with the banks daily to gather FX and Interest rates to assist the Financial Controller in making informed (11am Investment) decisions to maximise interest income and maintain a healthy working capital Ratio
  • Consulting with Purchasing and Warehouse for Pricing and Inventory issues to process Debit/Credit Adjustment Journals after obtaining approvals from appropriate levels of delegated authority
  • Maintaining Cash Flow Register with Correct Vendor Statement Values to assist Treasury in Cash Management
  • Making Weekly and Monthly Payments to Vendors
  • Analysing trends in variances on Vendor Accounts to ascertain if they are consistent/random and system generated or purely vendor errors
  • This process assists in addressing the issues with IT/Purchasing/Warehouse as required and eliminates repetition thus saving valuable man hours for the organisation
  • Reconciling 60 Vendor Statements after processing approximately 1000 invoices monthly after investigating pricing and Quantity Variances
  • Average Monthly Spend on Parts and Accessories being $20M
  • Maintaining GRIR Ledger by journaling unallocated debits to Inventory Provision Account, prepare Monthly Reports for Visual Display Board for viewing by Senior Management

Payments and Cash-flow Analyst

Toyota Motor Corporation Australia
Melbourne
02.2013 - 10.2016
  • Processing up to 100 Invoices daily in SAP
  • Reconciling Vendor and Sub-Contractor Statements on a Monthly basis
  • Investigating account queries from external and internal vendors
  • Analysing errors on Invoices to ascertain any recurring trends and report to Management in the event of any potential fraud in invoicing by Sub-Contractors

Reconciliations Specialist

Visy Recycling
Melbourne
06.2012 - 01.2013
  • Managing the scheduling and calendar of payments under five different company codes for multiple entities under one group
  • Generating TT, EFT and cheque payments, ensuring all are made in accordance with standard contracts and in line with agreed payment terms and customer SLAs (monthly payments approximately $220M)
  • Performing Weekly payment runs for International Vendors (FX payments)
  • Managing Payment Rejections and ensuring all TT/EFT rejections are rectified and resubmitted immediately
  • Payments, Debit Balance, Exception Reporting and Trend Analysis
  • Accurate Monthly and Daily Payments Forecasting
  • Consulting with Treasury, Pricing, Procurement, AR and other P2P areas to escalate any issues
  • Maintaining and control of user access in Westpac and HSBC Bank accounts
  • Clearing General Ledger Accounts regularly with a view to ensuring that monthly recurring transactions are not carried forward to the next posting period and thereby minimising financial reporting during month-end
  • ATB Generation and Analysis, Foreign Currency General Ledger balancing

Payments Analyst(Senior AP Officer)

Lion Nathan National Foods
09.2010 - 02.2012
  • Supervising a team of five Accounts Payable Officers (4 perm and 1 temp)
  • Mentoring and Training Newly recruited Staff
  • Weekly and daily EFT and Cheque payment runs for national and international vendors (FX payments)
  • Bank upload of fortnightly Payroll files of Medibank Australia employees and reconciliation of their Superannuation contributions
  • Managing vendor mis-allocation recovery and vendor Reconciliations
  • National Corporate and Retail monthly rent reconciliations and payments
  • Monthly GST corrections against invoices posted by AP officers in SAP and journal uploads
  • Conducting Quarterly Performance Reviews for the team and for KPI tracking
  • Vendor Master Data Maintenance by performing half yearly review of Inactive Vendors
  • Foreign Currency General Ledger balancing
  • Maintaining AP Procedure manuals

Accounts Payable Supervisor

Medibank Private
Melbourne
07.2008 - 03.2010
  • Reconciling Receipts and Payments Ledger of Queensland and Victoria wide Retail Centres
  • Downloading of bank statements from Westpac Online and upload them onto SAP
  • Ledger Reconciliation of Online Payments made by Medibank members
  • Submission of Monthly Bank Reconciliation to the Financial Accountant

Finance Officer

Medibank Private
Melbourne
09.2007 - 06.2008

Inventory Analyst

Air New Zealand Engineering Services
04.2005 - 07.2007
  • Investigation, Analysis of Goods/Invoice receipt accounts of $3M, reconciliation

Accounts Payable Officer

Air New Zealand Engineering Services
07.2004 - 03.2005
  • Invoice processing, Vendor, General Ledger, Bank reconciliation and bank uploads

Accounts Payable Officer

Flight Centre (NZ) Ltd.
09.2002 - 06.2004
  • Invoice processing, Foreign Currency payments, Vendor, bank reconciliations, Month-end duties

Education

Master's degree - Accounting

Osmania University
India

Skills

  • Leadership and team management
  • Stakeholder Engagement
  • Business support and Project coordination
  • Influencing & Relationship Building
  • SAP - Finance & Materials Management Modules
  • JIRA Zephyr
  • Confluence
  • ARIBA
  • VIM
  • Dataline
  • Office 365
  • Power BI
  • SharePoint
  • Manhattan (Proprietary system)
  • Software Development
  • Systems Integration

Selected Achievements

As Program Coordinator at Bureau of Meteorology:

  • Contributed towards the consolidation of vendor contracts stored across multiple repositories into one centralized Repository using Microsoft Lists, resulting in significant saving of man-hours by eliminating multiple handling.
  • Volunteered with the Applications Services team for assisting with system regression testing for enhancement upgrades in SAP, contributing to meeting deadlines and potential savings of approximately $20k towards additional resources hire.
  • Introduced distribution of financial reports on a monthly basis to Section Managers for their respective cost centres to track Operating Expenses (Opex), by creating a password protected hyperlink on a shared directory.
  • Documented Procedure for procurement activities as a quick reference guide for the team.

Timeline

Program Coordinator

Bureau of Meteorology
01.2023 - 01.2025

Finance Officer-Governance

Bureau of Meteorology
07.2022 - 12.2022

Finance Officer (Vendor Management)

Rural Fire Services - NSW
09.2019 - 03.2020

Finance Administrator

Broadspectrum
09.2018 - 07.2019

Finance Administrator (Telstra Data-Centre Account)

Brookfield Global Integrated Solutions
03.2017 - 07.2018

Payments and Cash-flow Analyst

Toyota Motor Corporation Australia
02.2013 - 10.2016

Reconciliations Specialist

Visy Recycling
06.2012 - 01.2013

Payments Analyst(Senior AP Officer)

Lion Nathan National Foods
09.2010 - 02.2012

Accounts Payable Supervisor

Medibank Private
07.2008 - 03.2010

Finance Officer

Medibank Private
09.2007 - 06.2008

Inventory Analyst

Air New Zealand Engineering Services
04.2005 - 07.2007

Accounts Payable Officer

Air New Zealand Engineering Services
07.2004 - 03.2005

Accounts Payable Officer

Flight Centre (NZ) Ltd.
09.2002 - 06.2004

Master's degree - Accounting

Osmania University

Similar Profiles

CREATE PROFILE
RAVI TIRUNELVELI