Ravindra Singh

(Working since February 2022, initially through Manone India, and from May 2025 onwards, transitioned to the DLF payroll.
Key Roles & Responsibilities:

Engineering: fulfilling engineering-related material requirements across all sections.
Security & Fire Safety:- Handling procurement of all security and fire protection-related equipment.
Sports Complex & SPA:- Managing procurement of SPA supplies and sports/gym equipment.
Annual Maintenance Contracts (AMC):
Renew AMC for key assets including Gen-Sets, Elevators, HVAC systems, Sauna Baths, Manpower services, IT systems, Security, and various rate agreements (Paint & Polishing, Pump Repairing, Borewell operations, Kitchen Utensil Buffing, Water Testing, etc.).
Capex Procurement:
Oversaw capital expenditure procurement exceeding ₹12 Cr annually across all departments, include PO & GRN Creation in SAP and payment tracking.
Repair & Maintenance (R&M) and Civil Projects:
Manage work orders and project execution in the following areas:
Electrical, plumbing, HVAC, machinery, and fire systems
Upholstery, cooling tower, air washer repairs, Fabrication, audits, and structural modifications, glass work, and renovation

Vendor Profile & Item Code Creation.

Inventory Support:
Help Store team in monthly inventory as per the SOP.
Daily Operations Monitoring:
Reviewed product checklists daily to proactively avoid "Not Available" (NA) situations in operational departments.

Maintained communication with vendors for supplies and services.

Provided guidance and support to junior staff members on daily tasks and objectives.

Delegated work to staff, setting priorities and goals.

• Engineering Procurement:
  Fulfilled requirements for all engineering-related items across departments.
• Security Procurement:
  Managed procurement of multiple items related to fire safety and security systems.
• Spare Parts Procurement:
  Procured spare parts for kitchen, laundry, chillers, generators, and other equipment.
• Capex Procurement:
  Oversaw procurement of new equipment for kitchen, laundry, IT, carpets, wallpapers, and wooden flooring—sourced both through imports and local vendors.
• Civil Projects:
  Arranged and managed vendors for civil, fabrication, and maintenance works.
• Import Management:
  Monitored import consignments and coordinated with Customs House Agents (CHA) to ensure timely deliveries.
• Scrap Management: Arranged for the sale of discarded scrap by coordinating with authorized scrap dealers.
• Vendor Development: Identified and onboarded new vendors to reduce costs while improving quality.
• Inventory Monitoring: Reviewed daily "Not Available" (N/A) item reports from stores, and directed the team on corrective actions.
• Finance Coordination: Worked closely with the finance team to ensure timely payments to vendors for uninterrupted supply.
• Team Coordination: Supported coworker attendance and leave planning; ensured smooth departmental operations.
• Leadership Support: Represented the department in morning meetings during the HOD’s absence, and proactively addressed operational issues.
• Food Items Procurement: Initially handled the procurement of food and perishable items; coordinated with suppliers and the material manager for annual tendering and finalization.

Handled procurement across multiple sections and departments. Key areas include:

• Engineering Items Procurement:
  Procured a wide range of commodities including Electrical, Hardware, Plumbing, Carpentry, HVAC, Firefighting systems, Electronics, Telecommunication equipment, Glass, Building Materials, Batteries, Furniture, RO systems, and Chemicals.
• Spare Parts Procurement:
  Sourced critical spare parts for Kitchen Equipment, Steam Boilers, Chillers, DG Sets, Deep Freezers, and Laundry Machines.
• Civil Projects:
  Managed procurement and vendor coordination for civil works such as MS structural fabrication, fire line replacement, water pool repair, painting, waterproofing, false ceiling repair, and stone replacement.
• Annual Maintenance Contracts (AMC):
  Handled AMC renewals for key infrastructure including Elevators, UPS systems, Servers, and more.
• Service Orders:
  Issued service orders for preventive maintenance and repair of electrical systems, kitchen and laundry equipment, vehicle servicing, and service visits.
• Kitchen Stewarding (KST) Procurement:
  Procured operational supplies such as Gel Fuel, LPG, Charcoal, Garbage Bags, and Cleaning Chemicals.
• IT Procurement:
  Managed procurement of IT assets including Laptops, Desktops, Routers, Network Cables, Projectors, Servers and UPS systems.
• Printing & General Store Items:
  Procured a wide variety of items including Disposable Glasses, Spoons, Napkins, Toilet and Kitchen Rolls, Stationery, Flex Boards, Coasters, and other general operational supplies etc.
• SPA, Salon, Pool & Gym Equipment:
  Handled procurement of Beauty and Massage Products, Pool Cleaning Equipment and Chemicals, Gym Equipment, and accessories for Steam and Sauna facilities.
• Transportation & Audio-Visual Rentals:
  Arranged transportation for ODC (Over Dimensional Cargo) and coordinated rental of audio-visual and DJ systems for events.
• Set up all Stores, Receiving, and Purchase areas in alignment with SOPs; accountable for managing their day-to-day operations.
• Played a key role in tender processing, working closely with the Materials Manager through agreement finalization and order creation.
• Responsible for the procurement of Food, Soft Beverages, Tobacco, and Printing Store items.
• Monitored and tracked all Duty-Free Licenses, including value, expiry, and customs registration.
• Managed procurement of imported or local liquor, either through direct imports or from company warehouses, and arranged transportation for delivery.
• Generated e-Way Bills for every supply transaction.
• Supported GST implementation and contributed to system upgrades for procurement and inventory processes.

• Daily Ordering & Risk Purchase: Managed the daily ordering of perishable and food items, including urgent/risk purchases, to prevent stockouts and ensure uninterrupted operations.
• Food Items Procurement:
  Sourced food items from multiple vendors, ensuring quality and timely delivery.
• Annual Tendering: Coordinated with the manager for annual tendering activities—compiling cost comparisons, arranging vendor meetings, and finalizing rate agreements.
• Monthly Order Planning: Prepared and executed monthly procurement plans for departments, including Food & Beverages, Housekeeping, Printing, Soft Beverages, Kitchen Stewarding (KST), and Engineering.
• Stock Rotation & Expiry Control:
  Monitored product expiry dates and ensured strict implementation of FIFO/LIFO methods during stock issuance by store personnel.
• Inventory Management:
  Conducted monthly physical inventory audits across all stores, ensuring compliance with standard operating procedures.
• Reporting:
  Generated and shared monthly reports on consumption trends, stock levels, and analysis of slow-moving and non-moving items with the respective departments.
• Short Supply & Debit Notes: Issued short supply and debit notes to address delivery discrepancies and maintain accurate inventory records.
• Invoice Verification:
  Reviewed and approved vendor invoices; coordinated with the accounts department to ensure timely and accurate payments.