Reema Upadhyay

• Serve as the primary support partner to the Managing Director – India, delivering comprehensive leadership enablement across calendar governance, priority management, stakeholder communication, and high-level coordination.
• Support the VP HR (APAC & ANZ) on strategic HR initiatives, operational planning, compliance coordination, benefits administration, and preparation of executive briefing materials, presentations, and pre-reads.
• Facilitate leadership reviews, India team connects, governance meetings, and cross-functional engagements across global and regional teams.
• Lead the Travel & Immigration function for India, managing complete end-to-end travel, visa, passport, and immigration processes for employees and senior executives.
• Oversee domestic and international travel planning, ensuring alignment with corporate policies, cost optimization, compliance, and risk mitigation.
• Liaise with embassies, consulates, travel partners, and internal teams to ensure timely processing, accurate documentation, and seamless executive mobility.
• Coordinate executive visits, strategic events, and leadership engagements with meticulous planning and flawless execution.
• Manage vendor relationships and service contracts related to travel, immigration, and executive operations.
• Strengthen operational efficiency through improved administrative processes, documentation practices, and standardized workflows.
• Handle confidential information, employee-related data, and leadership communication with discretion and exceptional judgment.

Key Contributions

• Enhanced executive productivity through optimized scheduling, streamlined communication flows, and proactive planning.
• Established efficient travel and immigration processes for India, improving turnaround time and ensuring compliance across global requirements.
• Consistently expanded role scope from traditional EA responsibilities to strategic operations, leadership coordination, and CXO-level support.

• Provided comprehensive administrative support to the CEO, enabling efficient day-to-day operations.
• Drafted, reviewed, and managed high-level communication and correspondence.
• Acted as primary liaison for all CEO-related internal and external interactions.
• Coordinated senior leadership meetings and cross-functional discussions.
• Optimized travel logistics to ensure cost-effective and seamless travel.
• Managed visa applications and passport renewals for executives.

• Managed CFO's scheduling, inbox, and travel requirements.
• Supported financial processes including vendor management, budgeting, and expense tracking.
• Organized board meetings, conferences, and executive visits.
• Handled passport and visa renewals ensuring compliance with regulations.
• Prepared purchase orders and maintained vendor relationships.
• Facilitated monthly and regional town hall meetings.

• Managed inbox, scheduling, and travel for the HR Director.
• Coordinated passport and visa renewals for executives.
• Provided comprehensive project coordination and milestone tracking.
• Organized corporate events, training programs, and team-building activities.
• Supported budget planning and expense tracking.
• Ensured policy compliance across administrative processes.
• Assisted in vendor selection, negotiation, and contract management.
• Managed cross-functional teams for successful project completion within deadlines and budgets.
• Established strong relationships with key stakeholders, ensuring support for program initiatives.