Rekha Khemani
Noida
Summary
Accomplished Executive Assistant with over 14 years of experience supporting C-suite executives in multinational environments. Expert in calendar management, travel coordination, event planning, and administrative operations. Proven record of streamlining processes, enhancing efficiency, and cultivating strong professional relationships. Known for problem-solving abilities and delivering service excellence with unwavering commitment.
Overview
2026
2026
years of professional experience
1
1
Certification
Work History
Executive Assistant cum Administration to CTO
SCHENKER INDIA PVT LTD
- Current
- Manage complex executive calendars, prioritizing commitments and resolving scheduling conflicts
- Prepare comprehensive meeting agendas and materials for high-level meetings and workshops
- Coordinate cross-functional communication, ensuring timely information flow to key stakeholders
- Maintain confidential files, databases, and executive contacts with utmost discretion
- Facilitate interview coordination for senior-level positions
- Orchestrate domestic and international travel arrangements including flights, accommodations, and ground transportation
- Process travel expense reports and reconciliations while optimizing travel budgets
- Coordinate with bank relationship managers to secure financial documents for visa applications
- Provide comprehensive visa assistance including preparation of application documents and handling emergencies during travel
- Manage office operations including parking, ID cards, biometric access, and attendance tracking
- Coordinate with vendors for contract renewals and onboarding while maintaining vendor databases
- Oversee administrative support for multiple locations (Pune and Hyderabad)
- Plan and execute corporate events within budgetary constraints
- Organize employee engagement activities including birthday celebrations and team-building events
Sr. Front Office Manager
AJNARA INDIA PVT LTD
01.2023 - 02.2024
- Managed EPABX system and front office operations in a high-volume environment
- Coordinated facility maintenance and administrative activities
- Managed visitor protocols and meeting arrangements
- Facilitated HR processes including resume screening and interview coordination
- Assisted with onboarding processes and IT setup for new employees
Assistant Manager
GUJARAT FLUOROCHEMICALS LTD
12.2022 - 09.2023
- Managed front desk operations including call handling, mail distribution, and visitor reception
- Coordinated comprehensive travel logistics for executives and staff across India
- Negotiated preferential rates with hotels and transportation providers
- Supervised office maintenance and cleanliness protocols
- Maintained inventory and procured office supplies following budget guidelines
- Processed and tracked vendor invoices while negotiating favorable contract terms
Travel Desk cum Administration Coordinator (APAC)
ENVIRONMENTAL RESOURCES MANAGEMENT (ERM)
01.2015 - 08.2022
- Provided comprehensive executive support to Managing Director and senior partners
- Managed complex calendars, organized meetings, and handled sensitive correspondence
- Administered expense claims and maintained operational databases
- Coordinated HR processes including interview scheduling and employee onboarding/offboarding
- Managed office supplies, equipment purchasing, and vendor relationships
- Supervised support staff and coordinated with graphic designers for corporate events
- Utilized travel portals (Carlson and Wagonlit) to arrange international travel
Executive Admin
APOORVA DEVELOPERS PVT. LTD
01.2009 - 01.2012
- Maintained administrative operations and facility management
- Coordinated vendor relationships and dispatch services
- Managed recruitment support including resume screening and interview scheduling
- Assisted with new employee onboarding and IT coordination
Front Desk Executive
MARKETING TIME LTD (MARUTI SUZUKI DEALERSHIP)
05.2004 - 01.2009
- Managed complete front office operations for automobile dealership
- Handled customer inquiries and coordinated with sales and service departments
- Maintained visitor records and managed appointment scheduling
Education
Graduation -
Delhi University
01.2005
12th Class -
Govt. Sr. Secondary School
01.2002
Skills
- Executive Calendar Management
- International Travel Coordination
- Event Planning & Execution
- Expense & Budget Management
- Visa Processing & Management
- Meeting & Conference Organization
- Team Coordination
- Vendor Relationship Management
- Microsoft Office Suite Proficiency
- Database Management
- Administrative Operations
- Confidential Information Handling
Certification
- Digital Marketing Certification (Online)
- Scrum Master Certification (Online)
- Recipient of Community Volunteering Global ERM Foundation Award FY17 ($1000 prize) for dedicated support to non-profit organizations and social enterprises
Languages
English
Hindi
Disclaimer
I hereby declare that the foregoing information is true, correct, and complete to my knowledge and belief.
Personal Information
Nationality: Indian
Timeline
Sr. Front Office Manager
AJNARA INDIA PVT LTD
01.2023 - 02.2024
Assistant Manager
GUJARAT FLUOROCHEMICALS LTD
12.2022 - 09.2023
Travel Desk cum Administration Coordinator (APAC)
ENVIRONMENTAL RESOURCES MANAGEMENT (ERM)
01.2015 - 08.2022
Executive Admin
APOORVA DEVELOPERS PVT. LTD
01.2009 - 01.2012
Front Desk Executive
MARKETING TIME LTD (MARUTI SUZUKI DEALERSHIP)
05.2004 - 01.2009
- Digital Marketing Certification (Online)
- Scrum Master Certification (Online)
- Recipient of Community Volunteering Global ERM Foundation Award FY17 ($1000 prize) for dedicated support to non-profit organizations and social enterprises
Executive Assistant cum Administration to CTO
SCHENKER INDIA PVT LTD
- Current
Graduation -
Delhi University
12th Class -
Govt. Sr. Secondary School
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