Rekha Kshirsagar

Currently leading the HR and OD department at PLAN Foundation, an organization dedicated to societal betterment and environmental sustainability through CSR activities, particularly focused on solid waste management. PLAN Foundation operates in alignment with Recity, a sister concern aimed at maximizing plastic circularity.

In my current role, I oversee the entire spectrum of HR and OD functions across PAN India locations, managing a team of approximately 250 employees and 12 projects. Responsible for the entire organization development and employee lifecycle, ensuring alignment with organizational goals and objectives while fostering a culture of growth and sustainability.

Experience Highlights:

Change Management:

Led change management initiatives, including culture diagnosis and implementation of a robust Performance Management System (PMS) in collaboration with a top OD external consultant. A systematic change management plan was executed with training and communication strategies to ensure employee adoption of new system and create sense of ownership.

Organization Structure Design:

Experienced in designing organization structures and band structure, aligned with business needs and strategies. Conducted thorough research on various structures and collaborated with senior leadership to design a matrix structure for improved cross-functional collaboration. Successfully initiated a pilot program to test the new structure and analyzed results for implementation. Skilled in facilitating discussions and implementing changes to enhance organizational efficiency and alignment with business goals.

Department Restructuring:

Extensively worked on diagnosing challenges within departments, particularly the accounts department, through comprehensive problem diagnosis and job analysis. Collaborated with team members to understand their perspectives and challenges, leading to the successful restructuring of department. Implemented effective solutions aligned with organizational needs, ensuring minimal disruption to operations and improving departmental efficiency and effectiveness. Building people capability for the same.

Policy and Process Design:

Designed various policies and processes with flexible and viable design principles, ensuring alignment with organizational goals and employee needs.

Budgeting/Cost Saving Initiatives:

Manage and prepare the HR & OD annual budget sheet, aligning it with organizational goals and optimizing resources. Implement cost-saving measures by tracking HR analytics to identify areas for improvement.

Diversity and Inclusion:

Dedicated to promoting diversity and inclusion (D&I) in the workplace, with a focus on monitoring D&I metrics. Extensively worked on pay parity within the organization. Implemented initiatives to prevent sexual harassment, including creating awareness and establishing a gender-neutral policy. Committed to fostering an inclusive and equitable work environment for all employees.

Initiated 2 new programs to Improve Organizational Efficiency:

"Coffee With HR" Program: Initiated and implemented "Coffee With HR," a confidential forum for employees to express thoughts, concerns, and suggestions, aimed at gauging employee satisfaction and proactively addressing issues.

"Recall" Knowledge Sharing Initiative: Implemented "Recall," a monthly knowledge-sharing session where teams from each location gather to share insights, challenges, and successes, enhancing collaboration and efficiency across the organization.

Key Responsibilities:

• Managing the entire employees life cycle in the organization.
• Developing and implementing human resources strategies, manpower planning, that align with the organization's overall goals and objectives.
• Developed and improved comprehensive talent Acquisition, onboarding, induction processes to accelerate new hire productivity and expedite their assimilation into the company culture.
• Overseeing the recruitment, retention, and development of talent within the organization, including succession planning and leadership development.
• Managing employee relations issues and ensuring a positive work environment that promotes employee engagement and productivity. Facilitating the resolution of conflicts and promoting constructive conflict management practices.
• Implementing performance management systems to monitor and evaluate employee performance, and developing strategies to improve performance where necessary.
• Developing and managing compensation and benefits programs that attract and retain top talent, while also ensuring compliance with legal requirements.
• Identifying training and development needs within the organization and developing programs to enhance employee skills and competencies.
• Overseeing the implementation and management of HR technology systems to streamline HR processes and improve efficiency.
• Ensuring compliance with all relevant employment laws and regulations, and advising senior management on HR-related legal issues. Worked with managers to achieve compliance with organizational policies, providing clarifying information and recommending necessary changes.
• Assessing and redesigning organizational structures, processes, and systems to improve efficiency and effectiveness. Implementing processes and strategies to manage organizational change effectively, including communication, training, and stakeholder engagement.
• Promoting and work extensively towards employee wellbeing through wellness programs and initiatives.
• Developing and implementing employer branding strategies to attract top talent.

• Managing and led the team of talent acquisition for India and Africa
• Led talent acquisition for 10 manufacturing units in Africa, supporting company growth.
• Handled the responsibility for the complete Talent Management for India.
• Developed and implemented onboarding and orientation programs for new employees.
• Hired over 1000 expatriates with a retention rate of 95%.
• Introduced "Employment for Wives" program for expatriates, resulting in higher retention and motivation.
• Strategized and executed engagement initiatives to develop trust and belongingness among employees.
• Managed employer and employee relationships, serving as a senior advisor on employee relations issues. Implemented real-time address policy for employee grievances and issues.
• Streamlined HR processes, policies, and operations to optimize efficiency.
• Evaluated and designed the compensation packages competitively to attract top talent while managing budgetary constraints effectively.
• Partnered with founders and business heads to strategize employee engagement initiatives.
• Owned end-to-end driving of engagement programs, ensuring alignment with organizational goals.
• Managed the performance management of the teams, review and closure of the appraisal process.
• Responsible for the entire life-cycle of the employees in India (Mumbai Location)

• Sourced and screened candidates for various roles and worked with hiring managers to coordinate interviews, offers, and onboarding.
• Pre-screened resumes prior to sending to corporate hiring managers for consideration.
• Evaluated resumes, interviewed, and presented qualified candidates to hiring managers and solicited feedback to refine recruiting strategy.
• Built relationships with external recruiters and staffing agencies to access quality talent.
• Reduced time-to-fill for open positions by implementing efficient recruitment strategies and effective collaboration with hiring managers.
• Compiled reports on recruiting activity to illustrate time-to-fill, cost-per-hire, and source of hire.
• Hired approximately 500 candidates
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