REKHA. MORE
Dombivli East
Summary
Highly organized and efficient executive assistant with experience in both public and private sector administrative support. Skilled in managing complex schedules, coordinating executive meetings, and improving office workflows to enhance productivity. Successful in implementing new filing and organizational systems that increase efficiency in document management. Known for maintaining discretion with confidential information and effectively supporting senior executives by reducing their administrative burden.
Overview
13
13
years of professional experience
Work History
Admin Executive
Unimix Equipments Pvt. Ltd.
Ambernath
07.2023 - Current
- Pantry Management.
- Petty Cash Management.
- Security management: visits and record checking from time to time, and submission of reports.
- Handling the induction program for all new employees.
- Coordinated with other departments within the organization to ensure smooth transitions for newly hired staff members.
- All types of HR and admin-related work.
- Job responsibilities during work tenure include manpower planning, recruitment of temporary employees as needed, attendance, leave and salary calculations, ESIC data, and full and final payments.
- Performed calculations to ensure accuracy of all salary payments.
- Verified accuracy of employee hours worked, pay rate changes, deductions, bonuses, and other payroll data.
- To prepare daily manpower reports and send them to HO, MD, and Production.
- For recruitment sourcing and shortlisting the resumes, preparing offer letters, completing joining formalities, induction programs, bank account opening, etc.
- On-the-job initial training for new temporary employees regarding safety awareness, the importance of the use of PPE, etc.
- To arrange various training programs related to all admin, seating, and pantry management.
- Monitoring all housekeeping, cleaning work, coordination with HK and pantry people, effective cleaning, and monitoring overall in the factory premises on a daily basis during day and night time.
- Coordination with outside service providers for obtaining effective services.
- Handling travel managements, such as railway and hotel booking.
- Admin-related bills checking and passing, with proper record-keeping for audits.
- For pantry management, procurement, purchase order preparation, and actual distribution of tea, coffee, and biscuit boxes, etc.
- Organized and maintained the executive calendar of appointments, meetings, conferences, and travel itineraries.
- Processed purchase orders for office supplies, equipment, and services as needed.
- Provided administrative support to executives including fielding telephone calls, responding to emails and scheduling meetings.
- Created spreadsheets using MS Excel to track program performance metrics.
- Managed multiple projects simultaneously while meeting deadlines in a fast-paced environment.
- Compiled data from various sources for use in preparing reports or presentations for senior management.
- Maintained confidential files related to personnel matters and sensitive business information.
- Set up meetings and appointments, gathered materials, booked conference rooms and provided information to involved parties.
- Coordinated and managed event-planning logistics, budget administration and team oversight.
- Answered and routed phone calls and emails, always maintaining confidentiality.
- Scheduled and coordinated meetings and travel arrangements for staff.
- Wrote contracts, processed payroll and reported on employee performance.
- Oversaw human resources requirements, including employee onboarding, managing and administering health and employee benefits and maintaining personnel records.
- Created, maintained and updated documents, reports, and databases.
- Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
- Prepared invoices and drafted memos for executives.
- Coordinated multiple schedules using online calendaring system.
- Identified areas where additional resources are needed in order to promote a safer working environment.
- Maintained records of all safety-related incidents and created reports detailing corrective actions taken.
Admin Executive
Unique Mixer & Furnaces Pvt. Ltd.
Thane
08.2022 - 06.2023
- Managed the distribution of incoming mail, faxes, and packages.
- Adhered to company policies regarding confidentiality of sensitive information.
- Supported HR team by conducting new hire orientations or onboarding sessions for new employees.
- Maintained inventory of office supplies ensuring stock levels are sufficient for daily operations.
- Set up meetings and appointments, gathered materials, booked conference rooms and provided information to involved parties.
- Pantry Management
- Housekeeping management.
- Security Management
- Recruitment
- New Employee Induction for Joining Staff
- Petty Cash Management
- Cash payment entries in Excel and Tally on a day-to-day basis.
HR Senior Executive
Prospect Engineering Works
Vasai
12.2014 - 09.2018
- To assist my superiors regarding attendance calculation, all payroll activities, and distribution through the bank and in cash.
- Petty Cash Management
- Cash payment entries in Excel and Tally on a day-to-day basis.
- Managed employee relations issues such as grievances, disciplinary matters, attendance management and conflict resolution.
- Developed employee orientation and training programs for new hires.
- Collaborated with other departments to develop human resource plans that support the organization's objectives.
- Developed and implemented HR strategies, policies and procedures to ensure organizational compliance with applicable laws.
- Researched external market data regarding salaries, wages and benefits levels.
- Prepared offer letters and conducted onboarding processes for new hires in accordance with company policy.
- Maintained personnel records according to legal requirements.
- Worked with department managers to assess needs.
- Handle payroll for around 500 employees from multiple locations in Vasai and Goregaon offices.
- Reconciled the general ledger accounts related to payroll activities each month.
- Calculated wages, including overtime, bonuses, commissions and deductions.
- Monitored attendance records to ensure compliance with company policies.
- Educated workers on the importance of wearing appropriate Personal Protective Equipment.
- Conducted safety training for employees and visitors to ensure compliance with safety regulations.
Front Desk Representative(Reception)
R.D. Clothing Company
Goregaon
02.2012 - 11.2014
- Managing Security and Telecommunication system
- Handling Travel arrangements
- Coordination internal and external events
Education
BCA -
Mumbai University
05.2012
HSC -
S.K.Somaiya, Vidyavihar
01.2007
SSC -
Vikas Highschool Vikhroli
01.2004
Skills
- Payroll process automation
- Expense reports handling
- Payroll regulations monitoring
- Employee engagement
- Flexible work arrangements
- HR policies development
- Employee relations
- Database coordination
- New employee orientations
- File system management
- Meeting coordination
- Front desk management
- File organization
- Administrative leadership
- Travel arrangements
- Record preparation
Personal Information
- Date of Birth: 08/29/87
- Marital Status: Married
Timeline
Admin Executive
Unimix Equipments Pvt. Ltd.
07.2023 - Current
Admin Executive
Unique Mixer & Furnaces Pvt. Ltd.
08.2022 - 06.2023
HR Senior Executive
Prospect Engineering Works
12.2014 - 09.2018
Front Desk Representative(Reception)
R.D. Clothing Company
02.2012 - 11.2014
BCA -
Mumbai University
HSC -
S.K.Somaiya, Vidyavihar
SSC -
Vikas Highschool Vikhroli
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