Rekha Arora
Executive Assistant
Gurgaon
Summary
Dynamic administrative professional with over 15 years of diverse experience in executive support, offering a robust skill set and a proactive approach to enhancing organizational efficiency. Equipped with an MBA in Human Resources, advanced knowledge in HR management complements expertise in managing complex administrative tasks and providing high-level assistance. Proven ability to excel in high-impact communication, coordination, and follow-ups ensures seamless operations and fosters positive relationships within teams. Committed to implementing efficient processes that drive productivity, serving as a valuable asset to any executive team.
Overview
18
18
years of professional experience
Work History
Executive Assistant
Macquarie Group
06.2026 - Current
- Manage executive calendars by scheduling meetings, appointments, and prioritizing tasks to optimize leadership time.
- Coordinate domestic and international travel arrangements, including itineraries, accommodations, and logistics.
- Support event planning for corporate meetings, training sessions, and employee engagement programs; handle scheduling, coordination, and on-site setup to ensure smooth execution.
- Oversee expense management, prepare documentation, process reimbursements, and ensure compliance with company policies.
Executive Assistant
Kroll (Duff & Phelps)
11.2022 - 05.2026
- Prepared reports, presentations, and other documents as needed, ensuring accuracy and professionalism.
- Planned and coordinated travel itineraries, accommodations, and logistics for the executive.
- Provided general administrative support, processed expenses, and handled confidential information with discretion.
- Managed and submitted timesheets for managing directors and directors.
- Created and managed project codes for respective clients, ensuring accurate tracking and reporting.
- As a member of the Network of Women Group, I organized and hosted events to promote networking and professional development for women.
- Collaborated with the HR team to organize comprehensive orientation programs for new employees, ensuring their smooth transition and comfortable adjustment during their initial days.
Executive Admin & HR
Orient Bell Ltd
02.2020 - 10.2022
- Managed the Domestic Travel Desk (visa processing, flight and hotel booking, and cab booking) for PAN India employees.
- SPOC for all printing materials, such as letterheads, envelopes, ID cards, visiting cards, certificates, etc. Including the procurement of stationery items and award trophies.
- Provided front and back support for all external and internal events (Festival Celebration, Annual Awards Functions, Branch Manager Meet, and Client Meet, etc.).
- Vendor Management - handled more than 35 vendors and was responsible for their billing and timely payments.
- Petty cash management.
- Managed recruitments for the Sales function across West and Central India.
- Assisted in organizing process and skill training sessions for support and sales staff, as requested by the National Heads.
- Organized employee engagement activities, including office parties, and festival celebrations.
- Served as the Single Point of Contact (SPOC) for employee learning and development within the HR department. Managed the iLearn software, facilitating online skill enhancement across various subjects, such as sales, communication, HR, marketing, and more.
Executive Administrator
Umendra Exports Pvt. Ltd.
08.2017 - 02.2020
- Supervised front office operations.
- Oversaw and maintained daily administrative operations to enhance and support an efficient office environment.
- Scheduling DHL bookings and preparing shipping documents for the same, such as invoices, MSDS, declarations, etc.
- Assigning duties to housekeeping staff, monitoring pantry, consumables, and cafeteria stock.
- Managed B2B portals such as IndiaMart, Alibaba, and Global Sources. Liaised with new customers by responding to their inquiries received on these platforms.
- Coordinated and followed up with overseas clients via email, WhatsApp, and phone regarding upcoming orders. Prepared quotations and invoices.
- Conducted email marketing campaigns and sent e-brochures to prospective clients using free platforms, such as Mailchimp and Sendinblue.
- Maintained stock inventories, and regularly updated the MIS for product free samples.
Executive Admin
Acteon India Pvt. Ltd.
03.2015 - 07.2017
- Managed day-to-day administration activities.
- Oversaw housekeeping, pantry, consumables, and cafeteria management. Purchased stationery and consumables for the company.
- Appointed new vendors, ensuring the best rates, quality of materials, and services. Handled vendor bills, ensured timely payments, and maintained the bill register. Renewed AMCs (Annual Maintenance Contracts) are on schedule.
- Managed pest control, plumbing, and overall facility maintenance to ensure smooth operations.
- Sent organizational announcements, birthday, and wedding anniversary emails to employees.
- Handled petty cash and vouchers for miscellaneous company expenses. Managed office administration, filing, and record keeping.
- Maintained dental and medical stock inventory, tracking their movement. Prepared challans and declarations for outgoing and incoming dental stocks.
- Oversaw daily reporting for the Sales, Service, and Marketing Team. Managed their attendance and leave records for the Sales and Marketing team.
- Assisted HR in recruitment, MIS, and employee benefits. Processed overtime for peons, drivers, and cleaning staff accurately.
- Handled walk-in customers, and managed calls received through the customer care number and live chat option on the company website.
- Prepared pro forma invoices and quotations for customers upon request from the sales or service team.
Executive HR (Generalist)
Sumitomo Chemical India Pvt. Ltd.
03.2012 - 02.2014
- Sent organizational announcements, birthday, and wedding anniversary emails to employees.
- Appointed new vendors, ensuring the best rates, quality of materials, and services. Also handled vendor bills, ensured timely payments, and maintained the bill register. Renewed AMCs (Annual Maintenance Contracts) are on schedule.
- Handled the purchasing, maintenance, and insurance of company assets.
- Managed petty cash for miscellaneous expenses of the company (cash up to Rs.). 95,000/-).
- Created email IDs, ID cards, visiting cards, and opened salary accounts for new joiners.
- Maintained leave and attendance records of employees.
- Managed the Domestic Travel Desk (visa processing, flight and hotel booking, and cab booking) for PAN India employees.
- Assisted the HR Lead in manpower planning with the concerned HODs.
- Prepared job descriptions, designed CTC break-ups, and organized interviews. Released offer letters and appointment letters are subject to joining the company.
- Assisted the HR team with recruitment and post-recruitment formalities, like joining documents. Initiated the confirmation process at least 15 days in advance.
- Responsible for initiating and completing full and final settlements.
Office Coordinator
Modex International Securities Ltd.
02.2009 - 02.2012
- Assisted with all aspects of administrative management, directory maintenance, logistics, and equipment inventory.
- Coordinated between departments and operating units to resolve day-to-day administrative and operational problems.
- Prepared business correspondence, often using word processing, spreadsheet, and presentation software.
- Scheduled and coordinated meetings, interviews, events, and other similar activities.
- Maintained office files and records. Typed correspondence, reports, and other documents as needed.
- Managed the travel desk for executives.
Education
MBA - HR
Sikkim Manipal University
01-2013
B.A. (Pass) -
Delhi University
01-2008
Diploma - Computer Software
F-Tech
01-2004
XII -
CBSE Board, Delhi
Delhi01-2003
Tenth Grade - NCERT
CBSE Board, Delhi
Delhi 04.2001 -
Skills
Executive Support
Calendar Management
Event Management
Multitasking and Time Management
Travel & Expense Management Management
Effective communication
Analytical problem-solving
Timeline
Executive Assistant
Macquarie Group
06.2026 - Current
Executive Assistant
Kroll (Duff & Phelps)
11.2022 - 05.2026
Executive Admin & HR
Orient Bell Ltd
02.2020 - 10.2022
Executive Administrator
Umendra Exports Pvt. Ltd.
08.2017 - 02.2020
Executive Admin
Acteon India Pvt. Ltd.
03.2015 - 07.2017
Executive HR (Generalist)
Sumitomo Chemical India Pvt. Ltd.
03.2012 - 02.2014
Office Coordinator
Modex International Securities Ltd.
02.2009 - 02.2012
Tenth Grade - NCERT
CBSE Board, Delhi
04.2001 -
MBA - HR
Sikkim Manipal University
B.A. (Pass) -
Delhi University
Diploma - Computer Software
F-Tech
XII -
CBSE Board, Delhi