Reshmi Pathak

Coupa: Raising purchase order requests in Coupa for department's needs, performing Goods Received Notes (GRNs), and ensuring the submission of invoices in a timely manner.

Organizing Department Events and Offsite Activities: Planning and executing department events and offsite activities, including team-building exercises, workshops, and social gatherings. Ensuring all logistical aspects are handled seamlessly.

Onboarding & Exit Formalities: Managing onboarding processes for new hires and exit formalities for departing employees, ensuring a smooth transition in and out of the organization.

Logistic Handling: Managing logistics for various department needs, including airport transfers on a need basis, and transportation for guests.

Local Record Manager (LRM): Serving as the Local Record Manager, responsible for managing the competency records of the employee and ensuring their confidentiality.

Procurement, Reconciliation, and Invoice Submission: Handling the procurement of office supplies and other necessities. Reconciling invoices and ensuring their timely submission and payment.

Calendar Management: Efficiently managing and coordinating the schedules of department heads.

Outlook Management for Department/Team Meetings.

Overseeing the scheduling and organization of department and team meetings using Microsoft Outlook, including sending meeting invites and agendas, and ensuring necessary preparations are made.

Handling Fire Safe Locker: Managing the fire safe locker, ensuring the security and proper handling of sensitive and valuable documents and items.

Providing Guidance: Offering guidance to employees on using Concur, IT asset replacement request, and submitting advance requests through the tool, ensuring they are well-informed.

Year-End Activities: Coordinating with the vendor regarding the invoices and working on completing all the outstanding Goods Received Notes (GRNs), and ensuring all invoices are submitted before the year's end.

Stakeholder Visits: Making necessary arrangements for stakeholder visits, including scheduling meetings, arranging travel and accommodation, and ensuring all logistical needs are met.

Single Point of Contact (SPOC) for All Communications within GBS: Acting as the central point of contact for all communications within the Global Business Services (GBS) department, ensuring information is disseminated accurately and promptly.

Other ad hoc activities: Handling various ad hoc queries that arise within the team related to IT, Concur, travel, and policy, ensuring they are addressed efficiently and effectively.

• Travel desk management: Flight, train, and hotel booking for employees and guests.
• Maintaining a daily travel MIS report.
• Monthly compiling of official credit card statements for tracking transactions.
• Logistics and vendor handling. Imprest handling and monthly compilation.
• Housekeeping and pantry staff management.
• Maintaining a monthly MIS report of stationery and housekeeping items.