I am Highly organized Executive Assistant with notable experience in managing complex travel, and overseeing high-level meeting preparation. Strong administrative skills and client engaging activities. Proven ability to handle sensitive information with discretion and maintain confidentiality. Demonstrated success in improving organisational processes.
Overview
16
16
years of professional experience
Work History
Executive Assistant/Travel Desk Executive
Karamtara Engineering Ltd
Mumbai
07.2009 - Current
Facilitated communication between different departments within organisation.
Assisted in organising conferences, seminars and other events as directed by the executives.
Organised and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
Scheduled and arranged travel and hotel reservations for meetings , and Insurance activities of the entire organisation.
Managed daily invoices, corporate gifting and also involved in client engaging activities.
Made travel arrangements to provide executives seamless and travel policy-approved business trips.
Coordinated executive and senior management vacation, day-to-day meeting and travel schedules.
Executive Personal Assistant /Front Desk Associate at Elitavia Malta LimitedExecutive Personal Assistant /Front Desk Associate at Elitavia Malta Limited
<ul>
<li>Provided administrative support to three Front Office principals, ensuring seamless operations during absences.</li>
<li>Managed principal’s calendar, resolving scheduling conflicts and organizing meetings, events, and travel arrangements.</li>
<li>Acted as liaison with Agency senior leaders to gather briefing materials and background documents.</li>
<li>Coordinated logistics for executive team events, including conferences and retreats, enhancing overall efficiency.</li>
<li>Directed various support activities for high-level meetings and agency programs for distinguished visitors.</li>
<li>Collaborated with the Director of Scheduling to manage long- and short-term calendar of events.</li>
<li>Maintained confidentiality while managing sensitive information and prioritizing communications for senior executives.</li>
</ul> at United States Agency of International Development (USAID)<ul>
<li>Provided administrative support to three Front Office principals, ensuring seamless operations during absences.</li>
<li>Managed principal’s calendar, resolving scheduling conflicts and organizing meetings, events, and travel arrangements.</li>
<li>Acted as liaison with Agency senior leaders to gather briefing materials and background documents.</li>
<li>Coordinated logistics for executive team events, including conferences and retreats, enhancing overall efficiency.</li>
<li>Directed various support activities for high-level meetings and agency programs for distinguished visitors.</li>
<li>Collaborated with the Director of Scheduling to manage long- and short-term calendar of events.</li>
<li>Maintained confidentiality while managing sensitive information and prioritizing communications for senior executives.</li>
</ul> at United States Agency of International Development (USAID)
Executive Assistant to the Chief Executive Officer at The Todd Duncan Group, LLC Dba High Trust Company. Where Success HappensExecutive Assistant to the Chief Executive Officer at The Todd Duncan Group, LLC Dba High Trust Company. Where Success Happens