Ritesh Baddap
Assistant Manager Admin
Pune
Summary
Experienced Assistant Admin Manager with 10+ years of experience in office administration and team leadership. Capable of increasing office efficiency, managing budgets, and coordinating projects. Excellent organizational and time management skills, as well as strong communication skills and knowledge of the Microsoft Office Suite. Capable of leading teams, providing excellent customer service, and handling sensitive information with discretion.
Overview
14
14
years of professional experience
6
6
years of post-secondary education
Work History
Assistant Manager Admin – Management and Admin
Ubisoft Entertainment India Pvt Ltd.
Pune
04.2023 - Current
- Administration and Facilities Management
- Helped senior management plan and carry out daily operations and meet key objectives
- Trained and helped less experienced staff manage workloads and assignments, facilitating fulfillment of organizational objectives
- Organizing office layout, supervising administrative activities like general admin, verification of stationery stock, housekeeping, and office equipment
- Scheduled weekly tasks, anticipating timelines for milestones and completion dates
- Established monthly goals, communicating priorities to staff, and closely tracking progress to achieve success
- Oversaw third-party contracts and service level agreements for facilities maintenance, security, and waste management
- Generated strategic weekly Key Performance Indicator (KPI) targets, motivating staff to continually achieve and exceed expectations
- Reviewing and updating policies and procedures as necessary
- Handling Front office executive, housekeeping team, Security team and MST team
- Ensuring all utility bills and vendor invoices are paid on time
- Handling In-house and off-site activities, like monthly birthday, employee engagement activities annual party celebrations, Thursday Movie, French embassy visitors and conferences
- Handling office Petty cash and expense
- Taking initiatives in cost savings for facilities and all other office expenses
- Handling external and internal communication, preparing presentation, MOM and emailing team with internal discussion
- Cost Control, Planning & Budgeting, Preparing monthly report (MIS)
- Fixed Assets Verification
- Employee Relocation & Guest House Management
- Coordinating and preparing documents related to relocation of household effects of Employees / Expats, Movement of IT equipment and non-IT assets
- Employee benefits and office Insurance
- Verifying for renewals of insurance, Requirement of group entities, addition & deletion in insurance
- Handling employee’s confidential data and processing Mediclaim and life insurance for employees
- Verifying on fire and burglary and office insurance requirements
- Travel Desk Management
- Preparing Itinerary, handling Hotel accommodation, Domestic and International Flight, Train, Bus, and Cab
- Issuing International Sim card and activating International Roaming
- Handling currency requirement (e.g.)
- Coordinating for business Visa, coordinating for entire FRRO process.
Senior Admin Executive
Ubisoft Entertainment India Pvt. Ltd.
Pune
04.2021 - 03.2023
Admin Executive
Ubisoft Entertainment India Pvt. Ltd.
Pune
04.2018 - 03.2021
Admin Assistant
Ubisoft Entertainment India Pvt. Ltd.
Pune
03.2016 - 03.2018
Facilities Executive
Jones Lang LaSalle
Pune
12.2014 - 02.2016
Facilities Executive
Sodexo Facilities Management (I) Pvt. Ltd
Pune
03.2012 - 12.2014
Front Office /Concierge Associate
The Westin Hotel
Pune
12.2010 - 01.2012
Education
Bachelor of Business Administration in Hotel And Tourism Management - Hotel And Tourism Management
Metropolitan Institute of Hotel Management Pune
Pune 05.2008 - 05.2011
Class 12th, 1st Class - Commerce Stream
Maharashtra Board
Pune 06.2006 - 03.2008
Class 10th, 2nd Class -
Maharashtra Board
Pune 06.2004 - 03.2006
Skills
Adaptive Leadership
Department Management
Project Management
Operations Management
Budgeting and finance
Procurement & Vendor Management
Facility Management
General Office Administration
Technical Management
Time management abilities
Effective Communication
Negotiation and Conflict Resolution
Corporate Social Responsibility
Accomplishments
- Completed a project spanning approximately 46000 square feet with the assistance of a team in FY 2022-23.
- The Ubisoft ACE award recognized me as the best leader and team player in year 2018 , 2020, 2023, 2024.
- CE World honored me with the Leadership Award for Excellence in Administration and Facilities Management in February 2023 and February 2024.
- Procon Media honored me with the Leadership Award for Excellence in Administration and Facilities Management in October of 2023.
Timeline
Assistant Manager Admin – Management and Admin
Ubisoft Entertainment India Pvt Ltd.
04.2023 - Current
Senior Admin Executive
Ubisoft Entertainment India Pvt. Ltd.
04.2021 - 03.2023
Admin Executive
Ubisoft Entertainment India Pvt. Ltd.
04.2018 - 03.2021
Admin Assistant
Ubisoft Entertainment India Pvt. Ltd.
03.2016 - 03.2018
Facilities Executive
Jones Lang LaSalle
12.2014 - 02.2016
Facilities Executive
Sodexo Facilities Management (I) Pvt. Ltd
03.2012 - 12.2014
Front Office /Concierge Associate
The Westin Hotel
12.2010 - 01.2012
Bachelor of Business Administration in Hotel And Tourism Management - Hotel And Tourism Management
Metropolitan Institute of Hotel Management Pune
05.2008 - 05.2011
Class 12th, 1st Class - Commerce Stream
Maharashtra Board
06.2006 - 03.2008
Class 10th, 2nd Class -
Maharashtra Board
06.2004 - 03.2006
Personal Information
Date of Birth: 07/05/91